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Administrative Coordinator

2 months ago

Rochester, New York, United States Denali Water Solutions LLC Full time
Job Summary

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Denali Water Solutions LLC. As an Administrative Assistant, you will be responsible for providing administrative support to our office, ensuring the smooth operation of our daily activities.

Key Responsibilities
  • Communication and Correspondence
    • Answer and direct phone calls in a professional manner
    • Take messages and distribute them to the relevant parties
    • Manage and maintain a high level of communication with internal and external stakeholders
  • Administrative Tasks
    • Order and maintain office supplies, including paper, toner, and other essential materials
    • Manage and maintain the office's copy machine, fax machine, and postage machine
    • Package and send UPS and FedEx shipments
  • Record Keeping and Data Entry
    • Collect, summarize, and submit payroll time sheets
    • Manage and maintain accurate records of office supplies and inventory
  • Customer Service
    • Provide exceptional customer service to internal and external stakeholders
    • Respond to customer inquiries and resolve issues in a timely and professional manner
Requirements
  • Education and Experience
    • High School Diploma or equivalent required
    • 1-3 years of experience in an administrative role preferred
  • Skills and Abilities
    • Strong written and oral communication skills
    • Detail-oriented and accurate with a high level of organizational skills
    • Ability to work independently and as part of a team
    • Flexibility and adaptability in a fast-paced environment
Work Environment

This is a full-time position that requires the employee to work in the office. The position primarily requires sitting, typing, and viewing a computer. Other less frequent physical demands include bending and lifting.

Travel

No travel is expected with this position.