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Administrative Coordinator for Academic Foundations

2 months ago

Rochester, New York, United States Monroe Community College Full time

Job Overview:

Role Summary:

The Administrative Coordinator plays a vital role in delivering extensive administrative and operational support to the Dean of Academic Foundations and the associated division. This position entails managing various office functions to enhance efficiency and assist the Dean in executing their duties effectively. The Administrative Coordinator collaborates closely with the Dean on intricate projects and sensitive issues, serving as a representative in meetings and performing essential administrative tasks.

  • Acts as the primary liaison for the division and represents the Dean at institutional meetings
  • Assesses office environments and organizes relocations in partnership with the Dean
  • Employs Banner to collect data for the Dean, aids in enrollment processes, and conducts research
  • Supports the planning and supervision of workflow activities within the division, tracking progress and completion of tasks
  • Independently manages office administration tasks for the Dean and divisional units
  • Partners with the Dean on budget oversight, grant writing, and financial monitoring
  • Handles procurement, budget reallocations, travel arrangements, and reimbursements for the Dean
  • Prepares purchase/service requests, maintains office supplies, and manages equipment agreements
  • Drafts official correspondence for the Dean's Office
  • Manages phone inquiries, organizes calendars, and coordinates meeting logistics
  • Prepares meeting agendas, arranges venues, and distributes minutes
  • Facilitates meetings on behalf of the Dean and divisional units
  • Coordinates travel logistics and supports new initiatives, partnerships, and programs
  • Organizes institutional events and ceremonies
  • Oversees divisional support processes, procedures, and staff coverage
  • Coordinates evaluation, promotion, and retention processes
  • Communicates leave policies and manages leave applications
  • Assists in recruitment processes, conducts orientations, and provides training to staff
  • Supports payroll reporting for the division

Institutional Expectations:

  • Complies with the College Code of Conduct
  • Promotes an inclusive and collaborative College atmosphere
  • Maintains proficiency in technologies utilized by the College
  • Commits to the college's mission and professional development

Qualifications:

Essential Qualifications:

The ideal candidate must possess the civil service title of Administrative Coordinator or meet specific criteria for a provisional appointment, including relevant professional experience or educational qualifications.
*Professional experience should emphasize project or program management, office administration, or program development and execution.

*Management experience should involve overseeing organizational units or providing guidance in office, project, or program activities.

*Relevant experience should align with job responsibilities and exclude clerical tasks.

*Program or project experience should focus on achieving specific objectives or policy goals.

Supervision: Dean of Academic Foundations

Desirable Qualifications:

  • Proficiency in multiple languages, particularly Spanish or other languages

Additional Information:

Job Type: Full Time

Hours: 8:45 a.m. to 4:45 p.m.

Salary: $52,000 annually, with incremental increases at 6 months

Monroe Community College offers a Flexible Work Policy to eligible employees, providing various arrangements based on operational needs. The college is committed to non-discriminatory practices and policies, fostering diversity, equity, and inclusion.

Application Process:

Interested candidates should apply through their Monroe Community College Careers Account. Submission requires a Resume/CV and Cover Letter. Professional references will be contacted for finalists post-interviews only.