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Administrative Coordinator for Academic Affairs

2 months ago

Rochester, New York, United States Monroe Community College Full time

Job Overview:

Role Summary:

The Administrative Coordinator plays a pivotal role in delivering extensive administrative and operational support to the Dean of Academic Foundations and the associated division. This position is essential for facilitating various office management functions to enhance efficiency and assist the Dean in executing their duties effectively. The Administrative Coordinator collaborates closely with the Dean on intricate projects and sensitive issues, serving as a representative in meetings and managing essential administrative tasks.

  • Acts as the primary liaison for the division, representing the Dean at institutional meetings
  • Assesses office environments and organizes relocations in partnership with the Dean
  • Employs institutional systems to collect data for the Dean, support enrollment processes, and conduct research
  • Aids in planning and supervising workflow within the division, tracking progress and task completion
  • Independently manages office operations for the Dean and divisional units
  • Collaborates with the Dean on financial management, grant applications, and oversight
  • Handles procurement, budget reallocations, travel arrangements, and reimbursements for the Dean
  • Prepares purchase/service requests, maintains office supplies, and oversees equipment agreements
  • Drafts official correspondence for the Dean's Office
  • Manages phone inquiries, maintains schedules, and coordinates meeting arrangements
  • Prepares meeting agendas, organizes venues, and distributes minutes
  • Facilitates meetings on behalf of the Dean and divisional units
  • Coordinates travel logistics and supports new initiatives, partnerships, and programs
  • Organizes institutional events and ceremonies
  • Oversees divisional support workflows, procedures, and staff coverage
  • Coordinates evaluation, promotion, and retention processes
  • Communicates leave policies and manages leave applications
  • Supports recruitment processes, conducts orientations, and provides training to staff
  • Assists with payroll reporting for the division

Institutional Expectations:

  • Complies with the College Code of Conduct
  • Promotes an inclusive and collaborative college atmosphere
  • Maintains proficiency in technologies utilized by the College
  • Commits to the college's mission and professional development

Qualifications:

Essential Qualifications:

The ideal candidate must possess the civil service title of Administrative Coordinator or meet specific criteria for a provisional appointment, including relevant professional experience or educational qualifications.
*Professional experience should emphasize project or program management, office administration, or program development and execution.

*Management experience entails overseeing organizational units or providing guidance in office, project, or program activities.

*Relevant experience should align with job responsibilities and not be limited to clerical tasks.

*Program or project experience should focus on achieving specific objectives or policy goals.

Supervised By: Dean of Academic Foundations

Desirable Qualifications:

  • Bilingual proficiency, particularly in Spanish or other languages

Additional Information:

Job Type: Full Time

Hours: 8:45 a.m. to 4:45 p.m.

Salary: $52,000 annually, with incremental increases at 6 months

Monroe Community College offers a Flexible Work Policy to benefit eligible employees, providing various arrangements based on operational needs. The college adheres to non-discriminatory practices and policies, fostering diversity, equity, and inclusion.

Application Instructions:

Interested candidates should apply through their Monroe Community College Careers Account. Submission requires a Resume/CV and Cover Letter. Professional references will be contacted for finalists post-interviews only.