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Administrative Coordinator for Academic Foundations

2 months ago

Rochester, New York, United States Monroe Community College Full time

Position Overview:

Role Summary:

The Administrative Coordinator plays a pivotal role in delivering extensive administrative and operational support to the Dean of Academic Foundations and the associated division. This position entails the organization of various office management activities to enhance efficiency and assist the Dean in executing their duties effectively. The Administrative Coordinator collaborates closely with the Dean on intricate projects and sensitive issues, serving as a liaison during meetings and managing administrative responsibilities.

  • Acts as the primary point of contact for the division, representing the Dean at institutional meetings
  • Assesses office environments and organizes relocations in partnership with the Dean
  • Employs institutional systems to compile data for the Dean, aid in enrollment processes, and conduct research
  • Supports the planning and supervision of workflow within the division, tracking progress and task fulfillment
  • Independently manages office administration tasks for the Dean and divisional units
  • Collaborates with the Dean on financial oversight, grant applications, and monitoring
  • Handles procurement, budget reallocations, travel arrangements, and reimbursements for the Dean
  • Prepares requisitions for purchases/services, maintains office supplies, and manages equipment agreements
  • Drafts official correspondence for the Dean's Office
  • Manages phone inquiries, maintains schedules, and coordinates meeting arrangements
  • Prepares agendas for meetings, organizes venues, and distributes minutes
  • Facilitates meetings on behalf of the Dean and divisional units
  • Coordinates travel logistics and supports new initiatives, partnerships, and programs
  • Organizes institutional events and ceremonies
  • Oversees divisional workflow, procedures, and staff coverage
  • Coordinates evaluation, promotion, and retention processes
  • Communicates leave policies and manages leave applications
  • Assists in recruitment processes, conducts orientations, and provides training to personnel
  • Supports payroll reporting for the division

Institutional Expectations:

  • Complies with the College Code of Conduct
  • Promotes an inclusive and collaborative environment within the College
  • Maintains proficiency in technological tools utilized by the College
  • Commits to the institution's philosophy and personal professional development

Qualifications:

Essential Qualifications:

The ideal candidate must possess the civil service title of Administrative Coordinator or meet specific criteria for a provisional appointment, including relevant professional experience or educational qualifications.
*Professional experience should emphasize project or program management, office administration, or program development and execution.

*Management experience entails overseeing organizational units or providing guidance in office, project, or program activities.

*Relevant experience should align with job responsibilities and exclude clerical tasks.

*Program or project experience should focus on achieving specific objectives or policy goals.

Reporting Structure: Dean of Academic Foundations

Desirable Qualifications:

  • Proficiency in multiple languages, particularly Spanish or other languages

Additional Information:

Job Type: Full Time

Hours: 8:45 a.m. to 4:45 p.m.

Salary: $52,000 annually, with incremental increases at 6 months

Monroe Community College offers a Flexible Work Policy to eligible employees, providing various arrangements based on operational needs. The college is committed to non-discriminatory practices and policies, fostering diversity, equity, and inclusion.

Application Process:

Interested candidates should apply through their Monroe Community College Careers Account. Submission requires a Resume/CV and Cover Letter. Professional references will be contacted for finalists post-interviews only.