Accounting Operations Coordinator

7 days ago


Santa Ana, California, United States Sulzer Full time
Job Summary

We are seeking a highly skilled Order Management Specialist to join our team at Sulzer. As an Order Management Specialist, you will be responsible for receiving, reviewing, and processing new product orders accurately and timely. This includes confirming contact and billing information, as well as Purchase Order and Letters of Intent terms and conditions.

Key Responsibilities
  • Review inbound purchase orders and letters of intent to ensure they meet company standards for booking.
  • Book customer orders into the ERP system.
  • Create hard and electronic folders, inserting necessary materials to manage the order process.
  • Validate and amend Sales Order Worksheets with customers, sales representatives, and management as needed.
  • Validate and amend Commission Worksheets with sales and management as needed.
  • Enter equipment into orders using the ERP configurator where applicable.
  • Work with mechanical and electrical engineers to enter non-configurable orders, including BOM adjustments, into the ERP system.
  • Assist the Project Manager in coordinating the flow of work to ensure mechanical and electrical engineering, as well as bill-of-material preparation, is completed in accordance with workflow.
  • Prepare US content calculations and draft certifications when required.
  • Prepare and enter change orders in the ERP system as needed.
  • Ensure state and local sales tax documents are secured from customers.
  • Enter and manage the Avalara tax interface for orders for the order process and service order process teams.
  • Serve as a consultant to the teams when difficulties with Avalara arise.
  • Serve as a backup for shipping transactions in ERP.
  • Validate that sales orders are in an accurate and complete condition before invoicing occurs.
  • Transact invoices in ERP and close the order process.
Requirements
  • High School Diploma
  • 3+ years of order management or accounting experience
  • Understanding of basic accounting principles as they relate to operations
  • Ability to understand, resolve, and remediate complex and inter-related sources of information
  • Acute analytical skills
  • High level of ability to handle multiple tasks
  • Sound understanding of state and local sales and use tax rules in all areas served by the company
  • High level of proficiency using Avalara or other sales tax management software
  • High level of proficiency with technology tools, including Excel, Word, Outlook, databases, and web
  • Excellent oral and written communication skills
  • Highly self-motivated
  • Flexible, reliable, strong work ethic, dependable team player, positive, constructive attitude
  • Outstanding business etiquette skills
  • Working knowledge of products and technologies
What We Offer
  • 401K plan with up to a 6% company match
  • 12 Paid Holidays
  • Comprehensive benefits program including medical, dental, vision, life, short- and long-term disability
  • Health savings account with employer matching
  • 4 weeks of paid parental leave
  • Motivating wellness program
  • Gym Reimbursement

Sulzer is an equal opportunity employer. We believe in the strength of a diverse workforce and are committed to offering an inclusive work environment.

At Sulzer, you are empowered to deliver superior results. As a pioneer in industry, we have a proud heritage of innovation and continue to evolve for the future.

We are proud to be recognized as a Top Employer 2023 in Brazil, China, Switzerland, the United Kingdom, and the United States.



  • Santa Ana, California, United States Sulzer Full time

    Job DescriptionJob Summary:Sulzer is seeking a highly skilled Sales Operations Coordinator to join our team. As a Sales Operations Coordinator, you will play a critical role in ensuring the smooth operation of our sales processes, from order receipt to invoicing.Key Responsibilities:Review and process new product orders, ensuring accuracy and...


  • Santa Ana, California, United States Vaco Full time

    Position Overview:Vaco Staffing is seeking a meticulous and skilled Accounts Receivable Coordinator for a remote, contract opportunity. The successful candidate will possess a robust background in medical billing and accounts receivable oversight.Role Summary:The ideal applicant will demonstrate proficiency in managing medical claims, appeals, denials, and...


  • Santa Ana, California, United States Woongjin, Inc Full time

    Job OverviewCompany OverviewWOONGJIN, Inc. is a dynamic organization dedicated to delivering a variety of outstanding services to our clients. Our core values emphasize ethical practices and a commitment to serving others without expecting anything in return. We pride ourselves on our sense of duty and leadership through service.Position SummaryThis role...


  • Santa Ana, California, United States Woongjin, Inc Full time

    Job OverviewCompany OverviewWOONGJIN INC. is a dynamic organization dedicated to delivering a variety of exceptional services to our clients. Our core values emphasize integrity and a commitment to serving others without expecting anything in return. We pride ourselves on our sense of responsibility and leadership through service.Position...


  • Santa Ana, California, United States 10 BTI Solutions, Inc. Full time

    Logistics Operations CoordinatorOverview:At BTI Solutions, Inc., we are seeking a dedicated Logistics Operations Coordinator to oversee and enhance our supply chain processes. This role is pivotal in ensuring the smooth execution of logistics operations and maintaining strong relationships with our transportation partners.Key Responsibilities:Identify...


  • Santa Ana, California, United States 10 BTI Solutions, Inc. Full time

    Logistics Operations CoordinatorCompany: 10 BTI Solutions, Inc.Job Type: Full-timeOverview:As a Logistics Operations Coordinator, you will play a crucial role in managing and optimizing the logistics processes within our organization. Your expertise will be essential in ensuring efficient transportation and delivery operations, contributing to our commitment...


  • Santa Ana, California, United States Crystal Equation Corporation Full time

    Logistics CoordinatorJoin our team at Crystal Equation Corporation as a Logistics Coordinator, where you will play a vital role in managing and optimizing our supply chain operations.Contract Details: This position is a contract role with potential for extension and conversion.Compensation: $25 - $29/hrBenefits: We offer a comprehensive benefits package...


  • Santa Ana, California, United States Crystal Equation Full time

    Logistics CoordinatorJoin our team at Crystal Equation as a Logistics Coordinator, where you will play a crucial role in managing and optimizing our supply chain operations.Contract Details: This position is a contract role with potential for extension and conversion.Compensation: $25 - $29 per hourBenefits: Enjoy comprehensive benefits including Medical,...


  • Santa Ana, California, United States Vaco Full time

    Position OverviewWe are seeking a dedicated Office Operations Coordinator to join our dynamic team at Vaco. This role is pivotal in ensuring the smooth functioning of our office operations and providing essential support to our staff.Key ResponsibilitiesAssist in daily office management tasks, ensuring efficient workflow.Demonstrate strong organizational...


  • Santa Ana, California, United States HIKINEX Full time

    Job SummaryHikinex is seeking a highly motivated and detail-oriented Financial Services Professional to join our team. As a Jr. Accountant, you will play a critical role in ensuring the accuracy and compliance of our financial transactions.Key ResponsibilitiesCompliance and Risk Management: Ensure adherence to all relevant regulations, policies, and...


  • Santa Ana, California, United States Vaco Full time

    Job DescriptionVaco is seeking a highly skilled Food Technician to join our team. As a Food Technician, you will play a critical role in ensuring the quality and safety of our food products.Key Responsibilities:Quality Control: Conduct daily floor verifications to ensure compliance with quality and food safety standards.Product Testing: Perform test bakes...


  • Santa Ana, California, United States UniUni Logistics Full time

    Company OverviewUniUni Logistics is a prominent player in the last-mile delivery sector across North America, efficiently managing the distribution of millions of packages throughout Canada and the United States. Established in 2019, our innovative technology-driven approach and crowdsourced delivery model enable us to provide swift, cost-effective, and...


  • Santa Ana, California, United States KPC GLOBAL MEDICAL CENTERS INC. Full time

    Position OverviewThe Senior Linen Operations Coordinator is responsible for overseeing the logistics and scheduling of linen deliveries on a daily basis. This includes managing the receipt and placement of linen orders to guarantee that an adequate supply is maintained for the facility.Key Responsibilities:Ensure timely coordination of linen deliveries and...


  • Santa Ana, California, United States Woongjin, INC. Full time

    Company OverviewWOONGJIN INC. is a dynamic organization dedicated to delivering a variety of outstanding and innovative services to our clientele. Our core values emphasize altruism and a commitment to serving others without the expectation of reward. We pride ourselves on our sense of responsibility and principles of servant leadership.Position...


  • Santa Ana, California, United States Transcend Solutions Full time

    Position Overview: We are seeking a detail-oriented Logistics Coordinator to join our team at Transcend Solutions. This role involves managing and optimizing logistics operations to ensure efficiency and accuracy.Work Schedule: Hybrid - 4 days onsite, 1 day remoteContract Duration: 6 months and beyondKey Qualifications:Proficient in Excel: Must have advanced...


  • Santa Ana, California, United States TTM Technologies Full time

    Company Overview:TTM Technologies, Inc. is a premier global provider of advanced technology solutions, specializing in engineered systems, radio frequency components, and high-tech printed circuit boards (PCBs). Our commitment to innovation and efficiency enables our clients to expedite product development and market entry.Key Responsibilities:As a Corporate...


  • Santa Ana, California, United States UniUni Logistics Full time

    Company OverviewUniUni Logistics is a prominent player in the last-mile delivery sector across North America, efficiently managing the distribution of millions of packages throughout Canada and expanding its reach into the United States. Established in 2019, our innovative technology-driven approach and crowdsourced delivery model ensure swift,...


  • Santa Ana, California, United States Woongjin, INC. Full time

    Inbound Logistics Control Tower Specialist:As an Inbound Logistics Control Tower Specialist at Woongjin, INC., you will oversee, coordinate, and manage inbound freight forwarding operations across various transportation modes. Your key responsibilities will include:Assessing potential risks and developing contingency plansAddressing challenges with shipping...


  • Santa Ana, California, United States Kya Services, LLC Full time

    Kya Services, LLC is seeking a meticulous and organized individual to take on the role of Financial Operations Manager. This position is crucial for ensuring the integrity of the company's financial documentation and supervising the accounting team. You will be tasked with upholding all protocols and standards related to the financial operations of the...


  • Santa Ana, California, United States ACI Jet Full time

    Job DescriptionJob Title: Customer Service ManagerJob Summary:The Customer Service Manager is responsible for overseeing all customer-facing activities for ACI Jet FBO clients and maintaining a positive and productive relationship with ACI Jet's employees, vendors, and clients.Key Responsibilities:Lead and Manage the Customer Service Team: Ensure that the...