HR Records Coordinator
2 weeks ago
Position Title: HR Records Administrator
Role Summary: The HR Records Administrator is responsible for a comprehensive array of tasks that involve the collection, organization, filing, validation, retrieval, summarization, and distribution of HR-related documentation. This role is crucial in supporting various business operations, including:
- Processing applications.
- Managing the employee lifecycle from onboarding to separation.
- Addressing inquiries from external entities, such as regulatory bodies.
- Providing assistance for workforce requests (e.g., employment verification).
Given the nature of the requests received by the HR department, the HR Records Administrator will play a pivotal role in managing, prioritizing, and addressing these inquiries. This position entails the daily handling of sensitive information pertaining to candidates and employees, necessitating adherence to the organization's security protocols to ensure confidentiality and integrity of records.
Key Responsibilities:
- File Management: Create, organize, validate, and maintain employee records.
- Request Handling: Respond to inquiries regarding HR policies and procedures, generate necessary documentation, and assist in compliance audits.
- Mail Processing: Manage incoming correspondence and notify relevant personnel of required actions.
- Help Request Coordination: Review and prioritize requests received through various channels, maintaining a log of issues and collaborating with HR team members as needed.
Qualifications:
Required Skills:
- Proficiency in Outlook, Excel, Word, and Adobe PDF.
- Strong problem-solving abilities and effective communication skills.
- Organizational skills with attention to detail and quality.
- Experience in handling confidential records and providing customer support.
Preferred Skills:
- Familiarity with UKG and CostPoint systems.
- Aptitude for analyzing information and presenting data effectively.
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