HR Records Coordinator
2 weeks ago
Position Overview
The HR Records Coordinator is responsible for a comprehensive array of tasks aimed at collecting, organizing, filing, validating, retrieving, summarizing, and disseminating HR-related documentation.
This role supports various organizational processes, including but not limited to:
- Processing job applicants.
- Managing the employee lifecycle from onboarding to offboarding.
- Addressing inquiries from external entities, such as regulatory bodies.
- Providing assistance for workforce requests (e.g., employment verification).
The HR Records Coordinator plays a crucial role in managing requests received by the HR department, which often necessitate actions involving HR records. This position entails significant responsibility for receiving, prioritizing, and addressing such requests.
This role involves the daily handling of sensitive information pertaining to candidates and employees. All job responsibilities must be executed in alignment with the organization's security protocols to ensure the confidentiality and integrity of records.
Key Responsibilities
- Create, organize, validate, and maintain employee files.
- Act as the primary point of contact for all personnel files.
- Ensure personnel files are complete and adhere to organizational standards.
- Supervise the digitization of paper documents and various electronic files.
- Confirm that digitized documents are accurately uploaded into the HRIS and are both readable and searchable.
- Compile, review, analyze, and audit a high volume of new hire documentation, including I-9s and E-Verify, ensuring compliance and timeliness.
- Respond to inquiries and provide explanations regarding HR policies and procedures.
- Generate necessary employee letters and documentation using HRIS, Word mail merge, or Adobe PDF.
- Manage employment verification requests promptly.
- Assist in gathering data for compliance audits.
- Handle incoming mail and letters, including processing and prioritizing requests received through various channels.
- Maintain a log of issues with relevant details such as priority, status, and due dates.
- Collaborate with other HR team members to ensure timely responses and escalate unresolved issues as necessary.
Qualifications
Required:
- Proficient in Outlook, Excel, Word, and Adobe PDF.
- Experience handling highly confidential records.
- Background in customer support or help desk roles.
Job Type: Full-time, Contract
Pay: $23.50 per hour
Expected Hours: 40 hours per week
Schedule: 8-hour shifts
Experience: Leadership experience preferred
Work Location: In-person
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