HR Records Coordinator

2 weeks ago

Harrisburg, Pennsylvania, United States Metasys Technologies, Inc. Full time

JOB DESCRIPTION
Position Overview

The HR Records Coordinator is responsible for a variety of tasks aimed at collecting, organizing, filing, validating, retrieving, summarizing, and distributing human resources-related documentation.

These tasks support numerous business processes, including but not limited to:

  • Processing of applicants.
  • Managing the employee lifecycle from onboarding to separation.
  • Addressing inquiries from external entities, including regulatory bodies.
  • Assisting workforce requests for support (employment verification, etc.).
The HR Records Coordinator will play a crucial role in managing, prioritizing, and responding to requests that involve HR records.
This position entails the daily handling of highly sensitive information pertaining to applicants and employees.

All job responsibilities must be executed in alignment with the organization's security protocols to ensure the confidentiality and integrity of the records.

Key Responsibilities
- Create, organize, validate, and maintain employee files.
- Act as the primary point of contact for all personnel records.
- Ensure that personnel files are comprehensive and adhere to the organization's standards.
- Collaborate with and oversee the efforts of others in scanning physical documents.

- Collaborate with and oversee the efforts of others in digitizing various electronic documents (including recently scanned materials).

- Confirm that digitized documents are accurately uploaded into the UKG HRIS and that they are both readable and searchable within the system.

- Generate, review, analyze, complete, and audit a high volume of new hire documentation, including I-9s, E-Verify, and retention of employment eligibility forms in a compliant and timely manner.
Responding to Inquiries
- Clarify human resources policies and procedures.
- Produce employee letters and documentation as required, utilizing HRIS, Word mail merge, or Adobe PDF.
- Address employment verification requests promptly.
- Assist in gathering data for compliance audits (UHY, 401(k), etc.).
Additional Duties
- Receive, open, and process incoming mail.
- Inform relevant staff of actions needed in response to mail.
- Perform other assigned duties.
- Review, prioritize, and coordinate the resolution of Help Requests.
- Manage requests received via Outlook, the general HR Inbox, and/or the HR Help function in UKG.
- Maintain a log of issues, including priority, status, owner, due date, and other pertinent information.
- Identify and enlist the assistance of other HR Team members as necessary to ensure timely responses.
- Escalate unresolved issues that exceed the designated timeframe.
Skills & Qualifications
Required:
- Proficient in Outlook, Excel, Word, and Adobe PDF.
- Ability to effectively communicate information and respond to inquiries.
- Capability to identify problems, gather data, establish facts, and draw valid conclusions.
- Strong problem-solving skills, including the ability to identify and resolve issues promptly.
- Clear communication skills, both written and verbal, across all staff levels.
- Strong organizational skills with attention to detail and quality.
- Dependable with the ability to follow instructions and respond to management direction, while also improving performance through feedback.
- High level of initiative and self-motivation.
- Ability to thrive in a fast-paced environment with the capacity to manage multiple competing tasks and demands.
- Previous experience handling highly confidential records and files.
- Background in help desk or customer support roles.

Preferred:
- Familiarity with UKG and CostPoint systems.

- Proficient in reading and interpreting information; adept at presenting numerical data resourcefully; and skilled in gathering and analyzing information.

  • HR Records Coordinator

    2 weeks ago

    Harrisburg, Pennsylvania, United States Zolon Tech Full time

    Position OverviewThe HR Records Coordinator is responsible for a comprehensive array of tasks aimed at collecting, organizing, filing, validating, retrieving, summarizing, and disseminating HR-related documentation.This role supports various organizational processes, including but not limited to:Processing job applicants.Managing the employee lifecycle from...

  • HR Records Coordinator

    2 weeks ago

    Harrisburg, Pennsylvania, United States InfiCare Technologies Full time

    Job OverviewPosition Title: HR Records AdministratorRole Summary: The HR Records Administrator is responsible for a comprehensive array of tasks that involve the collection, organization, filing, validation, retrieval, summarization, and distribution of HR-related documentation. This role is crucial in supporting various business operations,...

  • HR Records Coordinator

    2 weeks ago

    Harrisburg, Pennsylvania, United States Metasys Technologies, Inc. Full time

    HR Records Administrator Company: Metasys Technologies, Inc. Contract Position The HR Records Administrator plays a crucial role in the management of HR documentation. This position is tasked with the systematic collection, organization, validation, filing, retrieval, summarization, and distribution of HR-related records. The individual in this role will...

  • HR Records Coordinator

    2 weeks ago

    Harrisburg, Pennsylvania, United States Zolon Tech Full time

    Position OverviewThe HR Records Administrator is responsible for a variety of tasks centered around the collection, organization, maintenance, validation, retrieval, summarization, and distribution of HR-related documentation.This role supports multiple business functions, including but not limited to:Processing job applicants.Managing the employee lifecycle...

  • HR Records Coordinator

    2 weeks ago

    Harrisburg, Pennsylvania, United States Zolon Tech Full time

    Position OverviewThe HR Records Administrator is responsible for a variety of tasks centered around the collection, organization, filing, validation, retrieval, summarization, and distribution of HR-related documentation.Key ResponsibilitiesThis role supports numerous business processes, including but not limited to:Processing applicant information.Managing...

  • HR Records Coordinator

    2 weeks ago

    Harrisburg, Pennsylvania, United States Metasys Technologies, Inc. Full time

    JOB DESCRIPTION Position Overview The HR Records Administrator is responsible for a variety of tasks centered around the collection, organization, filing, validation, retrieval, summarization, and distribution of HR-related documentation.These tasks support multiple business processes, including but not limited to: Processing of applicants. Managing the...

  • HR Records Coordinator

    2 weeks ago

    Harrisburg, Pennsylvania, United States Metasys Technologies, Inc. Full time

    JOB DESCRIPTION Position Overview The HR Records Administrator is responsible for a variety of tasks aimed at the collection, organization, filing, validation, retrieval, summarization, and distribution of HR-related documentation.These tasks support numerous business operations, including but not limited to: Processing of applicants. Managing the employee...

  • HR Records Coordinator

    2 weeks ago

    Harrisburg, Pennsylvania, United States Zolon Tech Full time

    Position OverviewThe HR Records Administrator is responsible for a variety of tasks centered around the collection, organization, filing, validation, retrieval, summarization, and distribution of HR-related documentation.This role supports numerous business operations, including but not limited to:Processing applications.Managing the employee lifecycle from...

  • HR Records Coordinator

    1 day ago

    Harrisburg, Pennsylvania, United States nTech Workforce Full time

    Job SummaryThe HR Records Administrator performs a wide range of functions focused on collecting, organizing, filing, validating, retrieving, summarizing, and distributing HR-related records. These functions are performed in support of various business processes, including, but not limited to.Key ResponsibilitiesCreate, organize, validate, and maintain...

  • Personnel Records Coordinator

    2 weeks ago

    Harrisburg, Pennsylvania, United States Metasys Technologies, Inc. Full time

    HR Records Administrator Overview The HR Records Administrator is tasked with the essential role of gathering, structuring, validating, archiving, retrieving, summarizing, and disseminating human resources-related documentation. This position requires the daily management of sensitive information, ensuring confidentiality and adherence to organizational...

  • Personnel Records Coordinator

    2 weeks ago

    Harrisburg, Pennsylvania, United States Metasys Technologies, Inc. Full time

    HR Records Administrator Company: Metasys Technologies, Inc. Contract Position The HR Records Administrator plays a crucial role in the management of human resources documentation. This position is tasked with the systematic collection, organization, validation, and distribution of HR-related records. The individual will handle sensitive information with...

  • HR Operations Manager

    1 week ago

    Harrisburg, Pennsylvania, United States TJM Industries Inc Full time

    Position OverviewSalary: Managers $90,000 - $120,000; Generalists $60,000 - $80,000TJM Industries Inc is seeking experienced Human Resources Professionals and Managers to oversee HR functions within our manufacturing facilities.All facilities are conveniently located within a short commute.Key Responsibilities for Managers:Oversee the HR operations for...

  • Espresso Service Engineer

    1 week ago

    Harrisburg, Pennsylvania, United States Alternative HR LLC Full time

    Job OverviewAlternative HR LLC is in search of a motivated and detail-oriented Beverage Equipment Maintenance Specialist to support our operations.As a family-owned business, we prioritize our customers and specialize in the repair and upkeep of espresso and coffee brewing systems. Our commitment is to deliver exceptional service and prompt maintenance at...

  • HR Document Specialist

    5 days ago

    Harrisburg, Pennsylvania, United States nTech Workforce Full time

    Job SummaryWe are seeking a highly organized and detail-oriented HR Records Administrator to join our team at nTech Workforce. As an HR Records Administrator, you will be responsible for collecting, organizing, filing, validating, retrieving, summarizing, and distributing HR-related records.Key ResponsibilitiesRecord Management: Create, organize, validate,...

  • Coffee Machine Repair Technician

    1 week ago

    Harrisburg, Pennsylvania, United States Alternative HR LLC Full time

    Job OverviewAlternative HR LLC is in search of a motivated and detail-oriented Beverage Equipment Maintenance Specialist to join our team.As a family-owned business, we prioritize our customers and specialize in the repair and upkeep of espresso and coffee brewing equipment. Our mission is to deliver exceptional service and timely maintenance at competitive...

  • HR Operations Manager

    7 days ago

    Harrisburg, Pennsylvania, United States TJM Industries Inc Full time

    Position OverviewSalary Range: Managers $90,000 - $120,000; Generalists $60,000 - $80,000TJM Industries Inc is seeking experienced Human Resources Professionals/Managers to oversee HR functions within our manufacturing facilities.Location: Central Pennsylvania, with all facilities conveniently located within a short commute.Key Responsibilities for...

  • Beverage Equipment Maintenance Specialist

    7 days ago

    Harrisburg, Pennsylvania, United States Alternative HR LLC Full time

    Job OverviewAlternative HR LLC is in search of a motivated and detail-oriented Beverage Service Technician to join our dedicated team.As a small, family-owned enterprise, we prioritize our customers and specialize in the repair and maintenance of beverage equipment, particularly espresso and coffee machines. Our mission is to deliver exceptional service and...

  • HR Operations Manager

    1 week ago

    Harrisburg, Pennsylvania, United States TJM Industries Inc Full time

    Job OverviewSalary: Managers $90,000 - $120,000; Generalists $60,000 - $80,000TJM Industries Inc is in search of experienced Human Resources Professionals and Managers to oversee operations in manufacturing facilities.Key Responsibilities for Managers:Direct the HR functions across multiple plants (including a facility with 600 employees and others with 150...

  • Coffee Machine Specialist

    5 days ago

    Harrisburg, Pennsylvania, United States Alternative HR LLC Full time

    Job SummaryAlternative HR LLC is seeking a skilled and detail-oriented Beverage Equipment Technician to join our team. As a Beverage Equipment Technician, you will be responsible for troubleshooting, diagnosing, repairing, and maintaining beverage equipment, including espresso machines, coffee brewers, and grinders.Key ResponsibilitiesTroubleshoot and...

  • HR Business Partner

    1 month ago

    Harrisburg, Pennsylvania, United States UNFI Full time

    PURPOSE:The Human Resources Business Partner is responsible for executing action items that support key projects and initiatives within the facility/group. Reporting to the HR Director or Manager, the HR Business Partner is responsible for effective execution of human resources strategies in areas such as Talent Development, Workforce Planning, Talent...