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HR Records Coordinator

2 months ago

Harrisburg, Pennsylvania, United States nTech Workforce Full time

Job Summary

The HR Records Administrator performs a wide range of functions focused on collecting, organizing, filing, validating, retrieving, summarizing, and distributing HR-related records. These functions are performed in support of various business processes, including, but not limited to.

Key Responsibilities

  • Create, organize, validate, and maintain personnel files.
  • Serve as the main point of contact for all personnel files.
  • Validate that personnel files are complete and comply with organizational standards.
  • Work with / oversee the work performed by others to scan paper documents.
  • Work with / oversee the work performed by others to digitize various electronic documents (including those that have been recently scanned).
  • Validate that the digitized documents have been ingested in the HRIS and that the documents are readable and searchable from within the system.
  • Create, gather, review, analyze, complete and audit high volumes of new hire paperwork, including I-9s, E-Verify and retention of employment eligibility forms in a compliant and timely manner.

Additional Responsibilities

  • Explain human resources policies and procedures.
  • Generate employee letters and documentation as needed either via HRIS, Word mail merge or Adobe PDF.
  • Respond to verifications of employment in a timely manner.
  • Assist in collecting data for compliance audits (e.g. UHY, 401(k), others).
  • Records include mail and letters.

Requirements

  • Experience in Advanced Outlook, Excel, Word and Adobe PDF skills.
  • Ability to effectively present information and respond to questions.
  • Ability to define problems, collect data, establish facts, and draw valid conclusions.
  • Must be adept at problem-solving, including being able to identify issues and resolve problems in a timely manner.
  • Must be able to communicate clearly, both written and orally, to all levels of staff.
  • Must be able to prioritize and plan work activities as to use time efficiently.
  • Must be organized, accurate, thorough, and able to monitor work for quality.
  • Must be dependable, able to follow instructions, respond to management direction, and must be able to improve performance through management feedback.
  • High degree of initiative and self-motivation.
  • Able to work in a fast-paced environment with demonstrated ability to juggle multiple competing tasks and demands.
  • Prior experience working with highly confidential records and files.
  • Prior help desk / customer support experience.

Preferred Qualifications

  • Experience with HRIS and CostPoint systems.
  • Ability to effectively read and interpret information; present numerical data in a resourceful manner; and skillfully gather and analyze information.