Corporate Legal Assistant

4 weeks ago

Culver City, California, United States Goldrich Kest Full time
Job Title: Legal Administrative Assistant

We are seeking a highly organized and detail-oriented Legal Administrative Assistant to provide essential support to our in-house legal team at Goldrich Kest.

Job Summary:

The ideal candidate will be responsible for managing various administrative tasks related to transactional matters, including contract administration, document management, and coordination of Legal Department matters. This role will also involve assisting with governmental filings, corporate governance matters, and compliance documentation.

Key Responsibilities:
  • Assist in the drafting, review, and revision of legal correspondence, notices, corporate contracts, agreements, and other transactional documents.
  • Prepare and maintain contract templates and company protocol tip sheets, ensuring compliance with corporate policies and legal standards.
  • Track contract deadlines, renewals, and obligations, ensuring timely execution and compliance.
  • Organize and manage both electronic and physical files for transactional matters, including contracts, correspondence, and other relevant documents.
  • Coordinate document execution and notarization processes as needed.
  • Conduct routine audits of document management systems to ensure accuracy and completeness.
  • Schedule and coordinate meetings, calls, and presentations for the legal team, including preparing agendas and meeting materials.
  • Handle internal and external communications related to transactional and litigation matters.
  • Assist in the preparation and processing of internal reports, expense reports, and invoices related to legal transactions.
  • Co-manage General Counsel's calendar.
Requirements:
  • Associate's degree in Paralegal Studies, Legal Administration, Business Administration, or a related field required.
  • Bachelor's degree preferred.
  • Commissioned California Notary Public in good standing, strongly preferred.
  • Minimum of 3-5 years of experience as a legal administrative assistant, within a transactional law firm department or in-house corporate legal department.
  • Experience with corporate transactional matters and contract management; commercial real estate legal administration experience preferred.
Working Conditions:

This is a full-time position with standard office hours. Flexibility for occasional overtime or additional hours may be required based on project deadlines.

Office-based role within a professional corporate setting. Remote work opportunities may be available depending on company policy and departmental needs.

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