Executive Administrative Assistant

4 hours ago

New York, New York, United States M&M Plumbing & Heating Full time
Job Overview

M&M Plumbing & Heating, Inc. is a well-established plumbing company seeking a highly organized and motivated Senior Executive Administrative Assistant to oversee daily office operations, manage administrative functions, and handle customer inquiries.

The ideal candidate will have strong organizational skills, attention to detail, and the ability to manage multiple tasks in a fast-paced environment.

Key Responsibilities
  • Manage daily office operations, including scheduling and vendor coordination.
  • Serve as the primary point of contact for clients, vendors, and service providers, ensuring timely communication and customer service.
  • Assist with scheduling plumbing jobs, coordinating with field technicians, and managing the job calendar.
  • Perform bookkeeping tasks, including invoicing, tracking payments, and handling accounts payable/receivable.
  • Assist with payroll preparation and maintain accurate financial records.
  • Support the management team with administrative tasks, including preparing reports and handling correspondence.
  • Ensure compliance with office policies, including safety and health regulations.
  • Organize and plan company events, meetings, and training sessions.
  • Monitor office budget and expenses, ensuring cost-effective operations.
Requirements
  • Proven experience as a Senior Executive Administrative Assistant, Office Manager, or similar role in the plumbing or trades industry.
  • Familiarity with bookkeeping tasks and financial software (e.g., Sage, QuickBooks) is required.
  • Strong organizational and time management skills, with the ability to multitask and prioritize effectively.
  • Excellent communication skills, both written and verbal.
  • Proficiency in MS Office (Word, Excel, Outlook).
  • Basic knowledge of accounting principles and experience handling accounts payable/receivable.
  • Previous experience in a plumbing, HVAC, or construction environment is a must.
  • Ability to work independently and solve problems proactively.
What We Offer
  • Competitive salary and benefits, including healthcare and 401K.
  • 3% Company Salary Match.
  • Opportunities for career growth within a fast-growing company.
  • Friendly and supportive work environment.

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