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Chief Executive Assistant

2 months ago

Burbank, California, United States New York City Economic Development Corporation Full time

Our Vision: To establish New York City as the global benchmark for inclusive innovation and economic advancement, driven by the City's diverse populace and enterprises.

Our Mission: To foster a dynamic, inclusive, and globally competitive economy for all residents of New York City.

Position Overview: The Executive Assistant is responsible for providing comprehensive administrative support to the Executive Management team. This role demands meticulous attention to detail and a high degree of discretion regarding sensitive matters. The ideal candidate will exhibit flexibility, outstanding interpersonal abilities, project management experience, and the capacity to collaborate effectively with various levels of internal management and external stakeholders.

Key Responsibilities:

  • Serve as the primary coordinator for the calendars and schedules of designated Executive Team members, with the potential to provide assistance to other staff members as required.
  • Collaborate with the Vice President of Special Projects and the Executive Assistant team to ensure alignment with the priorities of the Executive Office.
  • Engage in weekly calendar assessments.
  • Manage telephone and email communications, ensuring timely and appropriate responses.
  • Oversee the principal's contacts and maintain an organized system.
  • Ensure the principal is punctual and informed of any schedule changes.
  • Coordinate the preparation of briefing and presentation materials.
  • Timely preparation and processing of expense reports for the principal.
  • Arrange travel logistics for the principal and provide support for direct reports as necessary.
  • Responsible for obtaining and returning documents requiring the principal's signature promptly.
  • Daily collection, distribution, and management of the principal's mail.
  • Oversee timekeeping for the principal and direct reports as assigned.
  • Assist with special projects and project coordination as directed.

Office Support:

  • Collaborate with the Executive Assistant team, MIS, Records Management, and Administrative Services to enhance front office operations.
  • Provide logistical support for meetings in the Executive Office, including room reservations, setup and breakdown, audiovisual requirements, and catering services as needed.
  • Coordinate with the Executive Assistant team to procure office supplies.
  • Plan and execute events and projects related to the Executive Office as directed (e.g., staff retreats, leadership meetings, commemorative events).
  • Maintain awareness of key NYCEDC projects and initiatives to facilitate improved interdepartmental communication as outlined by the Executive Office.

Qualifications:

  • High School Diploma or equivalent.
  • Extensive proficiency in all Microsoft Office Suite applications.
  • A minimum of 5 years of relevant experience.
  • A demonstrated commitment to promoting innovation in administrative management and project coordination.
  • Technologically adept.
  • Availability to work evenings as required.
  • Residency in New York City is required within a specified timeframe after hiring.

About Us: The New York City Economic Development Corporation is a mission-driven, nonprofit organization dedicated to fostering a vibrant, inclusive, and globally competitive economy for all New Yorkers. Our comprehensive approach encompasses four primary strategies: enhancing confidence in NYC as a premier business destination; cultivating innovative sectors with an emphasis on equity; developing neighborhoods as thriving places to live, learn, work, and play; and delivering sustainable infrastructure for the future economy of our communities.

Benefits: NYCEDC is committed to providing competitive benefits that support employee health, well-being, and work-life balance. Our offerings include:

  • Generous employer-subsidized health insurance.
  • Medical, dental, and pharmacy plans.
  • Vision and hearing benefits.
  • Flexible spending accounts for healthcare and dependent care.
  • Short-term and long-term disability coverage.
  • Comprehensive life insurance options.
  • Up to 25 vacation days.
  • Floating holidays and summer Fridays.
  • Parental leave of up to 20 paid weeks.
  • Retirement savings programs.
  • Tuition reimbursement opportunities.
  • Continuing education and professional development support.
  • Employee discounts and wellness programs.

The New York City Economic Development Corporation is an Equal Opportunity Employer, committed to fostering a diverse and talented workforce.