Senior Executive Administrator, Credit Solutions

2 weeks ago

Burbank, California, United States The Carlyle Group Full time
Company Overview
The Carlyle Group is a premier global investment firm managing a substantial portfolio of assets, with a significant portion overseen by women. With a rich history since its inception, Carlyle has established itself as a leader in the investment landscape, employing over 2,200 professionals across multiple continents.

Commitment to Diversity
Carlyle is dedicated to fostering an inclusive environment that values diverse perspectives, recognizing that varied backgrounds contribute to superior team performance. Our commitment is reflected in our internal processes and the establishment of several Employee Resource Groups (ERGs).

Position Overview
The primary function of this role is to deliver high-level administrative support to multiple Managing Directors and a team of investment professionals within the Credit Solutions division.

Key Responsibilities
  • Efficiently manage calendars, contacts, and tasks using Microsoft Office; coordinate both internal and external meetings, ensuring all logistical details are meticulously handled.
  • Arrange intricate domestic and international travel itineraries, including flights, accommodations, and dining reservations, while proactively addressing any travel-related issues that may arise.
  • Handle expense reports with precision, ensuring timely reimbursements and adherence to company policies.
  • Perform general administrative duties such as preparing correspondence, organizing files, and maintaining databases.
  • Facilitate the preparation and distribution of presentation materials, ensuring all necessary resources are available for meetings and travel.
  • Collaborate with IT to ensure all audio/visual equipment is operational prior to meetings.
  • Manage office supplies and assist with special projects as required, while maintaining confidentiality in all sensitive matters.

Qualifications
  • A Bachelor's degree is strongly preferred.
  • A minimum of 7 years of experience in a corporate environment supporting senior executives.
  • Proficient in Microsoft Office Suite, with knowledge of CRM systems being advantageous.
  • Exceptional organizational skills and a proactive approach to tasks.
  • Ability to manage multiple priorities and work effectively under pressure.
  • Strong written and verbal communication skills, with a keen attention to detail.
  • A collaborative mindset and the ability to maintain a positive attitude in a dynamic work environment.

Compensation and Benefits
The compensation for this position is competitive and reflects the high standards of the industry. In addition to a base salary, the successful candidate will receive a comprehensive benefits package, including retirement plans, health insurance, and various wellness initiatives. Participation in an annual discretionary incentive program may also be available, based on individual and organizational performance.

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