Senior Executive Assistant

2 weeks ago

Burbank, California, United States Inclusively Full time

Inclusively is collaborating with a life insurance organization to recruit a Senior Executive Assistant. Please note that this position is not an internal role with Inclusively but with the partner organization.

ABOUT INCLUSIVELY:

Inclusively is a digital technology platform that connects candidates with disabilities, who may benefit from workplace accommodations, to inclusive employers. This encompasses all disabilities under the ADA, including mental health conditions (e.g., anxiety, depression, PTSD), chronic illnesses (e.g., diabetes, Long COVID), and neurodivergence (e.g., autism, ADHD). We encourage applicants with one or more of these conditions to apply; Inclusively does not require candidates to disclose their specific disability.

Key Responsibilities:

  • Efficiently manage and maintain executive business calendars.
  • Provide comprehensive administrative support for executives and their teams in a timely and professional manner.
  • Coordinate and schedule meetings, manage travel arrangements, and organize conference/video calls, often involving multiple locations.
  • Oversee logistics for all meetings, including IT setup, room arrangements, and catering as necessary.
  • Utilize Microsoft Office Suite to assist with presentations and reporting tasks.
  • Manage incoming calls, assist callers, take messages, and route them appropriately.
  • Support the daily operations of the teams.
  • Prepare and reconcile travel and other expenses.
  • Assist with written communications and documentation.
  • Coordinate team meetings effectively.
  • Organize existing files and create new filing systems as required.
  • Review and process invoices and expense reports promptly and accurately.
  • Order and maintain office supplies and perform other administrative duties as needed.
  • Build and maintain strong relationships with other Executive Assistants, providing backup support when necessary.
  • Process and reconcile procurement card monthly statements.
  • Assist with project management and follow-up tasks.

Qualifications:

  • Exceptional organizational skills and meticulous attention to detail.
  • Strong interpersonal skills and a high level of professionalism.
  • Excellent written and verbal communication abilities.
  • Capability to prioritize tasks and manage multiple responsibilities.
  • Possess a sense of urgency in task execution.
  • Prior experience in task management is essential.
  • Ability to maintain confidentiality, exercise good judgment, and demonstrate diplomacy.
  • Proficient in Microsoft Office, including Word, PowerPoint, and Excel, with the ability to create professional communications and reports.
  • A Bachelor’s degree is preferred.
  • A minimum of 8 years of experience supporting senior-level executives in a corporate environment.

Compensation:

Salary range: $72,500 - $107,500

Overtime eligible: Nonexempt

Discretionary bonus eligible: Yes

Sales bonus eligible: No

  • Senior Executive Assistant

    2 weeks ago

    Burbank, California, United States PayPal Full time

    About PayPal:At PayPal, we are dedicated to ensuring that everyone has the opportunity to engage fully in the global economy. Our mission is to democratize financial services, making them accessible, affordable, and secure for all individuals, regardless of their background.Position Overview:As a vital member of our Communications Team, you will serve as an...

  • Senior Executive Assistant

    2 weeks ago

    Burbank, California, United States Figure Full time

    About FigureFigure is at the forefront of revolutionizing the financial services sector through innovative blockchain technology.Over the past six years, Figure has introduced a range of fintech innovations utilizing the Provenance blockchain for various sectors including loan origination, equity management, private fund services, banking, and payments. This...

  • Senior Executive Coordinator

    2 weeks ago

    Burbank, California, United States WhiteCap Search Full time

    About the RoleWhiteCap Search is collaborating with a distinguished asset management firm specializing in insurance and structured credit. We are in search of a Senior Executive Coordinator to deliver comprehensive support to the executive leadership team. Company OverviewThis firm operates with a dedicated team of thirty professionals in their New York City...

  • Senior Executive Coordinator

    2 weeks ago

    Burbank, California, United States Atlantic Group Full time

    Position Title: Senior Executive CoordinatorA distinguished investment management firm is in search of a Senior Executive Coordinator to provide comprehensive support to the Chief Executive Officer from their prestigious headquarters. Utilizing exceptional discretion, flexibility, and sound judgment, you will facilitate maximum efficiency for a...

  • Senior Executive Coordinator

    2 weeks ago

    Burbank, California, United States Inclusively Full time

    Inclusively is collaborating with a prominent life insurance organization to recruit a Senior Executive Coordinator.ABOUT INCLUSIVELY:Inclusively is a digital technology platform dedicated to connecting candidates with disabilities, who may benefit from workplace accommodations, to inclusive employers. This encompasses all disabilities recognized under the...

  • Senior Executive Assistant

    2 weeks ago

    Burbank, California, United States MongoDB Full time

    Position Overview: We are seeking a dedicated and organized individual to join our team as an Executive Assistant. This role is essential in providing high-level administrative support to our executives, ensuring smooth operations within the organization.Key Responsibilities:Manage executive schedules, including appointments and travel arrangements.Prepare...

  • Senior Care Assistant

    1 week ago

    Burbank, California, United States Belmont Village Senior Living Full time

    Job Title: Senior Care Assistant Company: Belmont Village Senior Living Overview: As a Senior Care Assistant at Belmont Village Senior Living, you will play a vital role in delivering individualized support and care to our residents in a lively community atmosphere. We seek a dedicated individual who is empathetic, meticulous, and committed to improving the...

  • Senior Executive Coordinator

    2 weeks ago

    Burbank, California, United States WorldClass Health Full time

    World Class Health - Senior Executive Coordinatoris revolutionizing the healthcare experience for global patients, delivering unparalleled clinical care that meets the highest standards, as evidenced by the US CMS 5-star rating for the top 10% of hospitals. Our commitment to extraordinary customer service and value ensures that premium care is accessible to...

  • Senior Executive Support Specialist

    2 weeks ago

    Burbank, California, United States myGwork - LGBTQ+ professionals & allies Full time

    Join a Dynamic TeamThis inclusive employer is a proud member of myGwork – the largest global platform for the LGBTQ+ business community.Your RoleAs a Senior Executive Support Specialist, you will provide exceptional administrative assistance to a Senior Vice President and a global team of nearly 500 professionals. This position offers a unique opportunity...

  • Senior Executive Coordinator

    2 weeks ago

    Burbank, California, United States SourcePro Search, LLC Full time

    Position Title: Senior Executive CoordinatorLocation: New York CityCompensation: $120,000 annuallyWorking Hours: Monday to Friday, 9:00 AM to 5:00 PMWork Arrangement: 4 days in the officePosition OverviewWe are looking for a skilled Senior Executive Coordinator to provide comprehensive support to the Chief Operating Officer. The successful candidate will...

  • Executive Operations Assistant

    2 weeks ago

    Burbank, California, United States Payoneer Full time

    Position Overview:We are looking for a dynamic and proactive Executive Assistant to support our leadership team. This role is crucial in ensuring the smooth operation of our executive functions and facilitating effective communication within the organization.Key Responsibilities:Oversee and manage the daily schedules of multiple senior executives, ensuring...

  • Senior Executive Assistant

    2 weeks ago

    Burbank, California, United States Compunnel Full time

    Position Overview:The Executive Assistant Level 2 plays a crucial role in supporting high-level executives within Compunnel. This position requires a high degree of professionalism, discretion, and the ability to manage sensitive information effectively.Key Responsibilities:Confidential Communication: Demonstrate tact and sound judgment when handling...

  • Senior Executive Assistant to Vice President

    2 weeks ago

    Burbank, California, United States myGwork - LGBTQ+ professionals & allies Full time

    Join a Dynamic TeamThis inclusive employer is proud to support the LGBTQ+ business community through myGwork, the largest global platform dedicated to this cause.Your Role MattersAt American Express, we believe that with the right support, individuals and organizations can achieve remarkable progress. By becoming part of Team Amex, you will join a diverse...

  • Lead Executive Assistant

    2 weeks ago

    Burbank, California, United States Nationwide Full time

    If you are dedicated to assisting individuals in safeguarding their most valued assets while also enhancing and streamlining processes to deliver optimal customer satisfaction, then the Property and Casualty division at Nationwide may be the ideal fit for you.As a Senior Administrative Executive supporting the leadership team of our Excess &...

  • Senior Executive Support Specialist

    2 weeks ago

    Burbank, California, United States Endeavor Full time

    About UsEndeavor is a prominent global entity in the realms of sports, fashion, events, and media. We manage some of the most celebrated athletes and fashion figures worldwide, orchestrate hundreds of live events each year, and stand as a leading independent producer and distributor of sports and entertainment media. Our expertise extends to licensing,...

  • Chief Executive Assistant

    2 weeks ago

    Burbank, California, United States F & G Services Inc Full time

    F&G Services Inc is seeking a dedicated Executive Assistant to provide comprehensive support to the Chief Investment Officer (CIO). This role is essential in managing and organizing the executive's daily and weekly responsibilities, ensuring that tasks are prioritized effectively and proactively addressing the needs of the executive.Key...

  • Senior Executive Coordinator

    2 weeks ago

    Burbank, California, United States Addison Group Full time

    Position Overview:We are thrilled to present a remarkable opportunity within our corporate consulting firm for a seasoned Senior Executive Coordinator. The ideal candidate will possess a wealth of experience in providing comprehensive support to multiple Senior Managers and Directors, working collaboratively with a team of administrative...

  • Senior Executive Support Specialist

    2 weeks ago

    Burbank, California, United States F & G Services Inc Full time

    Position OverviewF&G Services Inc. is seeking a dedicated Executive Assistant to provide comprehensive support to the Chief Investment Officer (CIO). This role is pivotal in organizing and managing the daily and weekly schedules of the Executive, ensuring that priorities are addressed efficiently and effectively.Key ResponsibilitiesOversee the calendar of...

  • Senior Caregiver or Assisted Living Aide

    6 days ago

    Burbank, California, United States Belmont Village Senior Living Full time

    About the RoleWe are seeking a compassionate and detail-oriented Caregiver to join our team at Belmont Village Senior Living. As a Caregiver, you will provide hands-on personal assistance to a group of seniors living within our large Assisted Living and Memory Care community.Your Key ResponsibilitiesProvide personal assistance with Activities of Daily Living...

  • Senior Sales Executive

    2 days ago

    Burbank, California, United States Alera Group Full time

    About the RoleWe are seeking a highly skilled Senior Sales Executive to join our team at Alera Group. As a Senior Sales Executive, you will be responsible for developing and maintaining relationships with our broker partners in the General Agent Sales Department.Key ResponsibilitiesDevelop and maintain expert knowledge of industry products and services,...