Human Resources Assistant

1 week ago

New Orleans, Louisiana, United States Loews Hotels Full time

Position: HR Coordinator
The HR Coordinator plays a vital role in the Human Resources department, providing essential support to both applicants and team members. This position involves a variety of administrative tasks aimed at ensuring smooth operations within the HR function.

Key Responsibilities:
  • Manage incoming calls for the Human Resources department.
  • Welcome applicants, team members, and management personnel.
  • Support HR staff across various functions as a generalist.
  • Distribute applications to prospective candidates.
  • Input applicant data into the HR information system.
  • Prepare application packets for distribution.
  • Handle departmental mail distribution.
  • Compile and review Benefit Reports as required.
  • Issue parking cards to team members as necessary.
  • Maintain and update HR forms, documents, and materials.
  • Coordinate monthly benefits enrollment processes.
  • Prepare and dispatch Cobra notifications.
  • Send 401K correspondence to eligible employees.
  • Assist the Benefits Manager with various benefits-related events.
  • Organize and maintain benefit files.
  • Facilitate benefits information sessions during employee orientation.
  • Support employee relations initiatives, including sign-ups and mail-outs (e.g., movie tickets, name tags, birthday cards, bus passes).
  • Perform additional duties as assigned.
Supportive Responsibilities:
  • Promptly inform relevant individuals of any significant issues or unusual occurrences.
  • Exhibit politeness, friendliness, and helpfulness towards guests, management, and colleagues.
  • Participate in relevant hotel meetings and training sessions.
  • Foster teamwork and collaboration at all times.
  • Adhere to emergency protocols in line with hotel standards.
  • Follow safety regulations, policies, and procedures.
  • Comply with hotel and departmental standards, policies, and guidelines.
  • Stay informed about hotel updates and changes.
  • Maintain cleanliness and excellent condition of work equipment and environment.
Qualifications:
  • Strong communication, organizational, and guest relations skills.
  • Proficient in Microsoft Windows and Office Suite.
  • Typing speed of 45 WPM or higher.
  • Able to work a flexible schedule, including weekends and holidays.
Experience:
  • Minimum of 2 years of experience in an administrative office setting.

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