Culinary Office Coordinator

2 weeks ago

Costa Mesa, California, United States 24 Carrots Catering and Events Full time
Job Overview

GENERAL PURPOSE OF POSITION

Support the Executive Chef and Purchasing Manager with daily administrative tasks to ensure effective communication and information flow within the culinary department.

KEY RESPONSIBILITIES

  1. Adhere to the standards outlined in the 24 Carrots' employee handbook and policies.
  2. Assist the Executive Chef and Purchasing Manager in managing daily operations and collaborate with other managers as necessary.
  3. Oversee and verify daily kitchen payroll records.
  4. Ensure accurate completion of time sheets for kitchen staff and monitor compliance with mandatory breaks.
  5. Help with inventory management alongside the Purchasing Manager.
  6. Support Health Department inspections and maintain relevant reports and follow-ups.
  7. Respond promptly to all departmental inquiries.
  8. Update and manage financial documentation.
  9. Assist in finalizing Banquet Event Orders (BEOs) with the Executive Chef and Purchaser.
  10. Distribute BEOs and related materials throughout the kitchen department.
  11. Organize and circulate event sheets to various kitchen departments.
  12. Monitor and uphold any company software programs.
  13. Compile and maintain staff records.
  14. Coordinate meetings, appointments, and necessary arrangements for management.
  15. Facilitate onboarding processes for new culinary team members.
  16. Communicate effectively across all organizational levels.
  17. Exhibit strong attention to detail.
  18. Demonstrate excellent verbal and written communication skills.
  19. Conduct research as needed.
  20. Manage multiple tasks in a dynamic environment.
  21. Showcase exceptional organizational and time management abilities.
  22. Thrive in a diverse workplace.
  23. Proficient in Microsoft Word, Excel, and Outlook.
  24. Understand and manage all banquet event order documentation.

SUPERVISORY DUTIES

Light oversight of timekeeping policies and procedures in accordance with the 24 Carrots Handbook, with no direct management responsibilities.

QUALIFICATIONS

To succeed in this role, candidates must effectively perform each essential duty. The following qualifications are representative of the knowledge, skills, and abilities required:

  1. Professional, enthusiastic, and reliable team player.
  2. Maintain a high standard of personal hygiene.
  3. Possess strong organizational and management skills.
  4. Ability to perform well under pressure.
  5. Exceptional oral and written communication capabilities.
  6. Quickly identify and resolve issues.
  7. Detail-oriented approach.
  8. Strong computer proficiency.
  9. Available and approachable for all guests, providing excellent service.
  10. Self-motivated and eager to learn new skills.
  11. Collaborative mindset, working well with colleagues from diverse backgrounds.
  12. Strong analytical skills to evaluate solutions and approaches to challenges.
  13. Current California Food Handler's card is required.
  14. Embody and promote the core values of 24 Carrots: Dedication, Trustworthiness, Service Excellence, and Collaboration.

EDUCATION AND EXPERIENCE

  1. Minimum of 2 years in office administration.
  2. Proficient in Microsoft Word, Excel, and Outlook.

LANGUAGE SKILLS

  1. Ability to read, analyze, and interpret various documents.
  2. Fluency in Spanish is required.

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