Administrative Coordinator

2 weeks ago

Costa Mesa, California, United States City of Costa Mesa, CA Full time
Salary : $70,000 - $93,900 Annually

Location : Costa Mesa, CA

Job Type: FULL-TIME

Department: Office of the City Manager

Description

Are you seeking a fulfilling career that combines challenge and reward? The City of Costa Mesa invites you to consider the role of Administrative Coordinator (Confidential), where you will be instrumental in enhancing the administrative functions of our local government while collaborating closely with elected officials and city leaders.

KEY RESPONSIBILITIES:
  • Deliver comprehensive administrative assistance to city council members and staff, including schedule management, meeting coordination, and correspondence handling.
  • Support the organization and preparation of materials for council meetings, workshops, and public hearings; attend special meetings or events as required.
  • Respond promptly to inquiries from the public and stakeholders, ensuring a high standard of customer service.
  • Work collaboratively with various departments and external partners to ensure smooth operations.
  • Interpret and clarify department policies and procedures; make informed decisions in line with established guidelines.
KEY CHARACTERISTICS:
  • Exceptional communication skills, both written and verbal, with a professional and courteous approach.
  • Proficiency in office software and applications (e.g., Microsoft Office Suite).
  • Ability to manage confidential and sensitive information with discretion and integrity.
  • Demonstrated experience in administrative support roles, ideally within a government or municipal context.
  • Strong organizational skills and meticulous attention to detail, with the capacity to prioritize tasks effectively and work under pressure.
  • Willingness to work outside standard hours, including evenings and weekends as necessary.
  • Typing proficiency at a corrected rate of 40 net words per minute.
WHY WORK FOR COSTA MESA:
The City of Costa Mesa, renowned for its vibrant arts scene, is one of California's most dynamic cities. Nestled just a mile from the Pacific Ocean and in the heart of Orange County, Costa Mesa offers an exceptional environment for living, working, and enjoying life. The City provides outstanding employee benefits, opportunities for professional development, and upholds its Core Values of Integrity, Sustainability, Compassion, Innovation, Inclusion, and Collaboration.

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