Administrative Assistant
6 hours ago
We are seeking an experienced Administrative Assistant to join our Human Resources team at the University of Kansas Medical Center. As the first point of contact for employees and visitors, you will provide exceptional customer service, answer phone calls, respond to emails, and direct visitors to the appropriate HR team members. This is a full-time, hourly position with a competitive pay range of $35.09 - $24.20 - $29.64 - $35.09.
Key Responsibilities:
- Provide excellent customer service by greeting each person in a professional and courteous manner, listening and answering questions, researching to find answers when needed, and referring customers to the appropriate person for resolution.
- Complete initial and re-verifications of I-9s, complete E-Verify actions, and ensure immigration administration and documents are in compliance with applicable policies and regulatory requirements.
- Answer basic HR questions for employees in a variety of areas, including benefits and timekeeping.
- Maintain electronic personnel files in compliance with applicable policies and regulatory requirements, scan all documents into online software, and handle each document with a high degree of confidentiality.
- Receive and handle mail, distribute to other HR teams as appropriate, and assist with outgoing mail as needed.
- Coordinate with the Executive Assistant regarding ordering office supplies and stocking or organizing items as directed.
- Provide administrative assistance and/or project support to other HR teams when requested.
- Participate in supporting employee appreciation events and other related HR-sponsored events and activities.
Education: High School diploma or equivalent.
Work Experience:
- 1-2 years of administrative assistant experience that includes reception duties.
- Experience handling confidential and sensitive issues or documents.
- Computer experience, especially Microsoft Office (e.g., Outlook, Word, Excel, PowerPoint).
- Customer service experience.
Education: Bachelor's degree in a business-related field.
Work Experience:
- Experience using Workday or similar HRIS.
- Experience in healthcare or higher education workplaces.
- Experience with I9s, E-Verify, and/or employment visas.
- SharePoint
- Interpersonal skills
- Effective communication, including writing skills and communicating with others to understand their needs and explain information in a helpful manner
- Organizational skills, attention to detail, and time management
We offer a comprehensive benefits package, including health, dental, and vision insurance, health expense accounts, employer-paid life insurance, long-term disability insurance, and various additional voluntary insurance plans. Paid time off, including vacation and sick, begins accruing upon hire, plus ten paid holidays. One paid discretionary day is available after six months of employment, and paid time off for bereavement, jury duty, military service, and parental leave is available after 12 months of employment. A retirement program with a generous employer contribution and additional voluntary retirement programs (457 or 403b) are available.
-
Administrative Assistant
3 weeks ago
Kansas City, Kansas, United States Insight Global Full timeJob Summary:We are seeking an experienced Administrative Assistant to join our team at Insight Global. As an Administrative Assistant, you will provide administrative support to the Fleet Department, processing paperwork, finding parts, and assisting with filing and sorting. The ideal candidate will have previous administrative experience, Microsoft Office...
-
Administrative Assistant
1 day ago
Kansas City, Kansas, United States Insight Global Full timeJob DescriptionA client in the Kansas City area is seeking an Administrative Assistant to join their team. This role will provide administrative support to the fleet department, processing paperwork with minimal supervision, finding parts, and assisting mechanics with inventory management.Key Responsibilities:Process paperwork with accuracy and...
-
Administrative Assistant
1 day ago
Kansas City, Kansas, United States Insight Global Full timeJob Summary:We are seeking an experienced Administrative Assistant to join our team at Insight Global. This role will provide administrative support to our Fleet Department, processing paperwork, finding parts, and assisting with filing and sorting.Key Responsibilities:• Process paperwork with minimal supervision• Find and locate parts as needed•...
-
Administrative Assistant
1 day ago
Kansas City, Kansas, United States Insight Global Full timeJob Description:A client in the Kansas City area is seeking an Administrative Assistant to join their team. This role will provide administrative support to the fleet department, processing paperwork with minimal supervision, finding parts, and assisting mechanics with inventory management.Key Responsibilities:Process paperwork with accuracy and...
-
Administrative Assistant
2 weeks ago
Kansas City, Kansas, United States Unified Government of Wyandotte County and Kansas City Full timeJob Title: Deputy ClerkThe Unified Government of Wyandotte County/Kansas City, Kansas is seeking a highly skilled and experienced Deputy Clerk to assist the UG Clerk in planning, organizing, and coordinating all aspects of the UG Clerk's Office.Key Responsibilities:Assist the UG Clerk in planning, organizing, and coordinating all aspects of the UG Clerk's...
-
Administrative Assistant
1 week ago
Kansas City, Kansas, United States Unified Government of Wyandotte County and Kansas City Full timeJob SummaryThe Unified Government of Wyandotte County/Kansas City, Kansas is seeking a highly skilled and experienced Deputy Clerk to assist the UG Clerk in planning, organizing, and coordinating all aspects of the UG Clerk's Office.Key ResponsibilitiesAssist the UG Clerk in planning, organizing, and coordinating all aspects of the UG Clerk's Office.Act as...
-
Administrative Assistant
1 day ago
Kansas City, Kansas, United States Kansas City Kansas Community College Full timeJob SummaryThis position is responsible for providing exceptional customer service to prospective and current students, staff, and community members. The Administrative Assistant will be the first point of contact for the Adult and Continuing Education department, ensuring a welcoming and inclusive environment for all visitors. Key ResponsibilitiesProvide...
-
Administrative Assistant
1 day ago
Kansas City, Kansas, United States Kansas City Kansas Community College Full timeJob SummaryThis position is responsible for providing exceptional customer service to prospective and current students, staff, and community members. The Administrative Assistant will be the first point of contact for the Adult and Continuing Education department, ensuring a welcoming and inclusive environment for all visitors. Key ResponsibilitiesProvide...
-
Administrative Assistant to Physician
1 day ago
Kansas City, Kansas, United States The University of Kansas Health System Full timeJob Title: Administrative Assistant to PhysicianAt The University of Kansas Health System, we are seeking a highly skilled and organized Administrative Assistant to provide top-notch support to our physicians.Job Summary:This is a full-time position that requires a high level of administrative expertise, excellent communication skills, and the ability to...
-
Administrative Assistant to Physician
4 weeks ago
Kansas City, Kansas, United States The University of Kansas Health System Full timeJob SummaryWe are seeking a highly skilled Administrative Assistant to provide exceptional support to our Physician team. This is a full-time opportunity to join our team at The University of Kansas Health System.Key ResponsibilitiesProvide administrative support to the Physician, including conducting research, preparing reports, and handling information...
-
Administrative Assistant Level 3
51 minutes ago
Kansas City, Kansas, United States Omni Inclusive Full timeSchedule and Work Environment: The Administrative Assistant 3 will work on-site, Monday through Friday, 7:00 AM to 3:30 PM. This role requires 100% on-site presence.Key Responsibilities: The successful candidate will be responsible for planning, organizing, and scheduling complex administrative support. This includes coordinating, integrating, and...
-
Administrative Assistant
1 day ago
Kansas City, Kansas, United States University of Kansas Medical Center Full timeJob SummaryThe University of Kansas Medical Center is seeking an Administrative Assistant to support the education mission for the Department of Internal Medicine. This role will be responsible for providing administrative support to our CORE and sub-specialty programs in Graduate Medical Education.Key ResponsibilitiesProvide administrative support to the...
-
Financial Grants Administrator
2 weeks ago
Kansas City, Kansas, United States Unified Government of Wyandotte County and Kansas City Full timeJob Description:The Grants Financial Administrator position is located within the Grants Management division of the Finance Department and reports to the Chief Financial Officer. This role was created to assist with grant management and provide professional assistance in the area of governmental fiscal administration.Key Responsibilities:Assist departments...
-
Administrative Coordinator
4 weeks ago
Kansas City, Kansas, United States Endevis Full timeAdministrative Coordinator OpportunityWe are seeking a highly skilled Administrative Coordinator to join our team at Endevis. As a key member of our administrative staff, you will be responsible for providing exceptional support to our healthcare professionals.About the Role:Provide administrative support to our healthcare professionals, including...
-
HR Administrator
2 weeks ago
Kansas City, Kansas, United States URBN Full timeJob SummaryWe are seeking a highly skilled and experienced HR Administrator to join our team at URBN. As an HR Administrator, you will play a crucial role in ensuring adherence to HR policies and regulations while actively supporting employee onboarding, engagement, and development at the site level.Key ResponsibilitiesNew Hire Orientation & OnboardingAssist...
-
HR Administrator
4 weeks ago
Kansas City, Kansas, United States URBN Full time{"Role Summary": "We are seeking a skilled HR Administrator to join our team at URBN. This role is responsible for ensuring adherence to HR policies and regulations while supporting employee onboarding, engagement, and development at the site level.", "Responsibilities": {"New Hire Orientation & Onboarding": "Assist with the facilitation of new hire...
-
Administrative Support Specialist
4 weeks ago
Kansas City, Kansas, United States Insight Global Full timeAbout the Role:We are seeking an experienced Administrative Assistant to join our team in the Kansas City area. As an Administrative Assistant to the fleet department, you will be responsible for processing paperwork with minimal supervision, finding parts, assisting mechanics with inventory management, communicating with vendors, and maintaining accurate...
-
Administrative Coordinator to Physician
1 month ago
Kansas City, Kansas, United States The University of Kansas Health System Full timeJob SummaryThe University of Kansas Health System is seeking a highly skilled Administrative Assistant to Physician to provide exceptional administrative support to our medical team. This role will be responsible for conducting research, preparing statistical reports, handling information requests, and performing various clerical functions.Key...
-
Administrative Coordinator
1 month ago
Kansas City, Kansas, United States Roto-Rooter Full timeAbout Roto-RooterRoto-Rooter is a leading provider of plumbing and drain cleaning services, with a rich history spanning over 80 years. We pride ourselves on delivering exceptional quality and customer satisfaction.Job SummaryWe are seeking a highly motivated and detail-oriented Administrative Assistant to join our team. As a key member of our support staff,...
-
Administrative Coordinator
1 day ago
Kansas City, Kansas, United States Roto-Rooter Full timeOverviewRoto-Rooter, a leading provider of plumbing and drain cleaning services, is seeking a highly skilled and motivated individual to join our team as an Administrative Assistant. With over 80 years of experience, we pride ourselves on delivering exceptional service to our customers.ResponsibilitiesUtilize Microsoft Office (Word, Excel) to manage...