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Administrative Assistant

1 month ago

Kansas City, Kansas, United States University of Kansas Medical Center Full time
Job Summary

The University of Kansas Medical Center is seeking an Administrative Assistant to support the education mission for the Department of Internal Medicine. This role will be responsible for providing administrative support to our CORE and sub-specialty programs in Graduate Medical Education.

Key Responsibilities
  • Provide administrative support to the Department of Internal Medicine GME programs
  • Distribute faxes and mail, and submit orders for IT, facilities, and housekeeping
  • Manage supply purchasing in Workday for offices and new hires
  • Maintain monthly billing for FedEx
  • Process payments, reimbursements, invoices, hardware, and software licenses, as well as outside vendor services and contracts
  • Utilize Workday to manage PTO and time away requests for residents and fellows
  • Manage distribution groups, invites, and send out communications to various teams
  • Assist in maintaining and updating resident and fellow licenses in MedHub
  • Organize conferences and assist in research/clinical/student Training Programs as needed
  • Manage calendars, including conference rooms and team calendars as needed
  • Create and run data reports as requested and work with GME office as needed
  • Create spreadsheets, presentations, and administrative forms utilizing Microsoft Word, Excel, Outlook, and PowerPoint
  • Schedule and manage the coordination of program events
  • Assist with Resident/Fellow recruitment
Requirements
  • High school diploma or equivalent
  • 3 years of related experience
  • Experience with Microsoft Office Suite
Preferred Qualifications
  • Bachelor's Degree
  • Experience in higher education setting
  • Experience with Workday and MedHub
  • Experience with ACGME guidelines
  • Project Management experience
  • Basic accounting experience
Benefits

The University of Kansas Medical Center offers a comprehensive benefits package, including health, dental, and vision insurance, paid time off, and a retirement program with a generous employer contribution.