Administrative Coordinator

1 day ago

Albany California, United States Prime Roots Full time
About the Role

We are seeking an experienced Administrative Coordinator to join our team at Prime Roots. As a key member of our operations team, you will play a vital role in supporting our day-to-day activities, sales and marketing enablement, and customer service.

Key Responsibilities
  • Logistics Coordination (40%):
    • Manage the production and inventory of marketing materials and supplies.
    • Coordinate printing, reproduction, and inventory of marketing collateral.
    • Maintain the printing and shipping area to ensure smooth operations.
    • Handle custom requests and creative projects for customers, events, and other stakeholders.
    • Manage shipping and provide support for team and marketing events.
    • Produce and ship PR and Brand Ambassador kits.
    • Track and coordinate inventory of collateral, event gear, and other materials across all locations.
    • Receive and verify deliveries of marketing materials before stocking into inventory.
    • Pack and ship items for company events according to pack lists as needed.
  • Sales & Marketing Coordination (30%):
    • Coordinate needs for the sales team with internal and external resources.
    • Coordinate customer success activities, such as lunches and vacation gifts.
    • Source vendors and negotiate deals for collateral.
    • Coordinate design resources and reproduction.
    • Assist in event preparation, execution, and staffing.
    • Provide prep support for pitches and events, including food preparation.
    • Assist with marketing content capture and customer launches.
    • Support customer launches in the office and on-site.
    • Provide administrative support for sales & marketing activities, customer service, and other tasks as needed.
  • Front-Office Support (20%):
    • Oversee the daily work activities of the office.
    • Provide support to visitors, including managing the Envoy system.
    • Receive deliveries from carriers and oversee the reception area.
    • Handle opening and closing tasks for the office, including the dishwasher and closing the deli.
    • Coordinate events and work with contractors to maintain office functions.
    • Manage the snack program and order weekly lunches.
    • Source vendors for office projects and work with current contractors, including the cleaning crew.
  • Other Projects (10%):
    • Perform other tasks and projects as assigned by management.
Requirements

To be successful in this role, you will need:

  • Passion for Prime Roots and the food industry.
  • Self-starter mentality and ability to work independently.
  • Strong communication and organizational skills.
  • Ability to adapt to changing priorities and deadlines.
  • Proficiency in technology tools, including Canva, Adobe, and Microsoft Office Suite.
  • Ability to lift up to 25 pounds and access all areas of the facility.
Benefits

We offer a competitive compensation package, including:

  • Competitive salary and equity.
  • Medical, dental, and vision insurance.
  • FSA, HSA, and commuter benefits accounts.
  • 401k plan.
  • Snacks, coffee, and tea to keep you fueled and energized at work.
  • Weekly company-sponsored lunches.
  • Loads of better-for-the-planet foods to try.

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