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Executive Administrative Coordinator

2 months ago

California, United States 80Twenty Full time

This is a seasonal contract position.

80Twenty, a prominent organization dedicated to enhancing civic engagement, is in search of a meticulous and dynamic Executive Administrative Coordinator. This role is essential in supporting our mission to empower individuals and communities through informed participation in democratic processes.

As we navigate a pivotal time for civic involvement, we recognize the importance of clear communication and effective organization. Our organization serves as a vital resource for artists and influencers, equipping them with the necessary tools to foster voter engagement and participation.

Position Overview:

The selected candidate will play a crucial role in ensuring the seamless operation of our team. We are looking for someone who is organized, proactive, and adept at managing a variety of administrative responsibilities while maintaining a high level of professionalism.

Key Responsibilities:

  • Administrative Support: Provide comprehensive administrative assistance, including scheduling appointments, managing calendars, and coordinating travel logistics.
  • Communication Management: Oversee incoming and outgoing communications, including drafting and editing documents, and taking detailed notes during meetings.
  • Event Coordination: Assist in the planning and execution of both virtual and in-person events, managing logistics, preparing materials, and supporting overall event production.
  • Data Management: Ensure accurate record-keeping and database maintenance, assisting with data entry, tracking, and reporting related to various projects.
  • Program Support: Provide administrative assistance for ongoing initiatives, including logistics and communication with partners and stakeholders.
  • Miscellaneous Tasks: Undertake additional administrative duties and special projects as directed by the executive team.

Requirements:

  • Minimum of 2 years of experience in an administrative or office support capacity. Experience in civic engagement, political organizing, or the entertainment industry is advantageous.
  • Proficient in drafting clear and concise documents and communicating effectively with diverse audiences.
  • Ability to maintain discretion and professionalism when interacting with high-profile individuals.
  • Solutions-oriented mindset, capable of adapting to shifting priorities and managing multiple tasks concurrently.
  • Exceptional attention to detail and organizational skills.
  • Strong written and verbal communication abilities.
  • Proficient in Microsoft Office Suite, G-Suite, Zoom, and Slack.