Administrative Operations Coordinator

2 weeks ago

Harrisburg, Pennsylvania, United States Bethel Inc. Full time
Job Description

Administrative Operations Coordinator

Key Responsibilities

  • Supervise and facilitate all office administrative functions to ensure seamless operations.
  • Oversee inventory of office supplies and manage procurement as needed.
  • Perform front desk duties: welcome guests and manage incoming calls.
  • Sort and distribute incoming correspondence and handle outgoing mail.
  • Establish and enforce office policies and procedures to maintain efficiency.
  • Manage financial resources, including office budgeting and staff scheduling.
  • Identify and implement enhancements to office processes and management systems.
  • Provide comprehensive administrative support, including organizing meetings, maintaining schedules, conducting research, generating reports, and managing billing.

This role requires exceptional listening abilities, meticulous attention to detail, and a methodical approach to problem-solving, with the capacity to achieve objectives promptly while working independently and collaboratively.

Strong written and verbal communication skills are essential, along with a firm understanding of confidentiality protocols.

Accountable for executing all tasks in compliance with established policies, procedures, and regulatory standards.

Review client needs and objectives regularly, collaborating with relevant stakeholders during service plan updates.

Provide confidential administrative assistance to senior management and staff, including program monitoring, record-keeping, call management, and supply ordering.

  • Skilled in planning and prioritizing tasks to meet deadlines.

Responsibilities also include:

  • Coordinating meetings and events.
  • Ensuring compliance with property management and legal standards.
  • Enhancing operational efficiency through research and policy recommendations.
  • Maintaining effective communication with clients and team members.
  • Overseeing administrative personnel, including secretaries and office assistants.
  • Managing payroll preparation, review, and distribution.
  • Conducting analysis and reporting on operational effectiveness.
  • Assisting in the development of employee benefits programs, such as health insurance.

Qualifications

  • Bachelor's degree in business administration, communications, or a related discipline.
  • 2-5 years of experience in an administrative or office management capacity.
  • Exceptional attention to detail is a must.
  • Strong organizational and time management skills, with the ability to prioritize effectively.
  • Self-motivated and driven individual.
  • Excellent communication and interpersonal abilities.
  • Strong analytical and problem-solving skills.
  • Proficiency in Microsoft Office and Google Workspace.
  • Familiarity with HHAexchange Electronic Visit Verification (EVV) is preferred.

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