Sr. Contracting Project Administrator

2 months ago

Harrisburg, Pennsylvania, United States Trane Technologies Full time
At Trane TechnologiesTM and through our businesses including Trane and Thermo King, we create innovative climate solutions for buildings, homes, and transportation that challenge what's possible for a sustainable world. We're a team that dares to look at the world's challenges and see impactful possibilities. We believe in a better future when we uplift others and enable our people to thrive at work and at home. We boldly go.

What's in it for you:

Be a part of our mission As a world leader in creating comfortable, sustainable, and efficient environments, it's our responsibility to put the planet first. For us at Trane Technologies, sustainability is not just how we do business—it is our business. Do you dare to look at the world's challenges and see impactful possibilities? Do you want to contribute to making a better future? If the answer is yes, we invite you to consider joining us in boldly challenging what's possible for a sustainable world.

Job Summary:

Trane has a new exciting opportunity to join our organization as a Project Administrator II in our Mid-Atlantic Region's Contracting group. As a Contracting Project Administrator II, under minimal supervision, this position works closely with multiple Project Managers, and is responsible for project documentation, procurement, job costing, customer invoicing and administrative closeout of each project. Portfolio includes multiple projects at different stages of completion, and will include large, complex projects. This position is required to closely interact with customers, Project Managers, and other assigned project staff to ensure the timely completion of each project, while maintaining professionalism to foster a positive culture.



Thrive at work and at home:

  • Benefits kick in on DAY ONE for you and your family, including health insurance and holistic wellness programs that include generous incentives – WE DARE TO CARE
  • Family building benefits include fertility coverage and adoption/surrogacy assistance.
  • 401K match up to 6%, plus an additional 2% core contribution = up to 8% company contribution.
  • Paid time off, including in support of volunteer and parental leave needs.
  • Educational and training opportunities through company programs along with tuition assistance and student debt support.
  • Learn more about our benefits here


Where is the work:

This position has been designated as Remote.

What you will do:
  • Follows established standard work and processes utilizing several enterprise systems, coordinating the transition of projects from Sales to Operations.
  • Administer projects throughout their entire life cycle to ensure contract compliance and successful delivery. Coordinate with regional leadership, contract management/legal and financial services.
  • Manage procurement processes per project requirements. With guidance from Project Manager and/or Engineer, handles material ordering/tracking, issuing purchase orders and subcontracts to qualified vendors.
  • Coordinate monthly customer invoicing process per customer requirements and Project Manager direction to ensure accurate and timely billing.
  • Coordinates with project team members for accurate and timely recording of project costs, including time sheets, forecasting assistance, vendor invoices, utilizing project reports, etc.
  • Responsible for general administrative functions to support the operations process, including accurately maintaining project documentation.
  • Connect and communicates with customers and their representatives, including building owners, mechanical contractors, other trades, subcontractors, and field support staff.
  • Reviews billing backlog and coordinates/communicates with Project Managers, HVAC Field Technicians, customers, and Trane claims as necessary to resolve obstacles.
What you will bring:
  • Comprehensive understanding of construction project administration and ability to read and comprehend construction schedules.
  • High School Diploma or GED and up to five (5) years of related experience and/or training; or equivalent combination of education and experience.
  • Must have strong administrative skills, with exceptional organizational skills and high attention to detail.
  • Excellent communication skills, proactive approach with willingness to work independently as well as part of a team.
  • Demonstrated ability to perform tasks such as problem solving, decision making, learning, rational thinking, and exercising good judgment.
  • Proven experience prioritizing tasks in order to meet tight deadlines within a fast-paced environment.
  • Previous experience with financial systems and basic accounting, including accounts receivable and accounts payable.
  • Construction law and regulation knowledge is an asset.
  • Familiarity with the operation of HVAC Systems preferred not required.
  • Flexibility to work overtime/ weekends, as required.
  • Highly competent with Microsoft Office suite: Outlook, Excel, Word, and Teams, in addition to strong computer application and document management skills. Construction management software experience, Procore preferred.

Compensation:

Base Pay Range: $60, ,000

Disclaimer: This base pay range is based on US national averages. Actual base pay could be a result of seniority, merit, geographic location where the work is performed.

Equal Employment Opportunity:

We offer competitive compensation and comprehensive benefits and programs. We are an equal opportunity employer; all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, pregnancy, age, marital status, disability, status as a protected veteran, or any legally protected status.

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