Senior Administrative Coordinator

6 days ago


Dallas, Texas, United States Hillwood Investment Properties Full time
Job Summary:

Hillwood Investment Properties is seeking a highly skilled and motivated Senior Administrative Assistant to provide exceptional support to the Executive Administrative Director (EAD) in the office of the Chairman. The ideal candidate will possess strong customer service skills, meticulous attention to detail, and excellent organizational abilities. They will also have a proven track record of taking initiative in a professional environment and be able to interact with individuals at all levels within the organization, including top executives, with discretion and confidentiality.

Key Responsibilities:

Assist the EAD with research and preparation of briefing materials for meetings, travel, and speaking engagements
Coordinate travel arrangements, including transportation and accommodations
Manage correspondence and mail, directing, logging, or flagging as necessary
Create and maintain files and records for historical and informational reference
Receive and log invitations and contribution requests for the weekly scheduling meeting
Order lunch and set up coffee as needed
Register, greet, and escort guests as needed
Answer phones, maintain phone logs, and place calls as directed by the EAD
Maintain business and personal contacts
Archive and download personal and business photos
Order personal and business items as directed by the EAD
Prepare reports as requested by the EAD
Communicate with various household staff members
Participate in weekly scheduling meetings
Provide backup support to the EAD as needed

Requirements:

Excellent written and verbal communication skills
Strong project management and organizational skills
Attention to detail in composing, typing, and proofing materials, establishing priorities, and meeting deadlines
Maintain a high level of confidentiality
Work well with executives and staff
Use initiative and maintain a firm sense of responsibility
Work with minimal direct supervision
Proficiency in MS Office Suite (Word, Excel, Outlook, PowerPoint, Access) and Internet Explorer/Chrome

Education and Experience:

Bachelor's degree preferred
5+ years of administrative experience

EEO Statement:

Hillwood Investment Properties is committed to providing Equal Opportunity in Employment to all applicants and employees, regardless of race, color, religion, gender, age, national origin, military status, veteran status, handicap, physical or mental disability, sexual orientation, gender identity, genetic information, or any other characteristic protected by law.

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