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Administrative Assistant

2 months ago

Cincinnati, Ohio, United States ACL Digital Full time
{"Key Responsibilities": "

As a key member of the ACL Digital Real Estate Department, you will provide general support to the team, including file management, word processing, and coordinating intra-office and external correspondence. You will also be responsible for intake lease administration mail, drafting of legal notices, and coordination for follow-up action.

", "Minimum Position Qualifications": "

Experience in Retail Commercial Real Estate

Experience in Real Estate Lease Administration or Property Management Administration

Strong interpersonal skills and experience collaborating with others

Demonstrated ability to quickly learn and understand highly technical documents, concepts, and terms

Proficient in Microsoft Office

Strong oral and written communication skills; ability to create and present information

Highly organized and proficient at multi-tasking

Demonstrate ability to effectively collaborate to achieve objectives

Ability to work with internal/external customers and vendors in a professional manner

Excellent initiative and follow-through skills

Ability to handle sensitive information with a high degree of confidentiality

Strong analytical and problem-solving skills

Must be self-motivated and can be productive and efficient independently

Prompt and regular attendance

", "Desired Job Experience": "

Experience successfully providing technical & executive level administrative support in a productive working environment

Understanding of basic commercial real estate industry terminology

Understanding of basic legal document types and terminology

Experience working with real estate related legal documents

Experience working with legal contracts, understanding and interpreting legal clauses and critical dates

Strong independent work ethic

Strong attendance and on-time record

Experience or strong adaptation to technology databases. Some systems include: Custom databases, Digital Repositories, Oracle, Site Folio, Business Objects, I-payables, Vendor Payables, Business Objects

Paralegal experience a plus

", "Job Summary": "

We are seeking a highly skilled and experienced Administrative Assistant to join our Real Estate Department. The successful candidate will provide general support to the team, including file management, word processing, and coordinating intra-office and external correspondence.

", "Requirements": "

Experience in Retail Commercial Real Estate

Experience in Real Estate Lease Administration or Property Management Administration

Strong interpersonal skills and experience collaborating with others

Demonstrated ability to quickly learn and understand highly technical documents, concepts, and terms

Proficient in Microsoft Office

Strong oral and written communication skills; ability to create and present information

Highly organized and proficient at multi-tasking

Demonstrate ability to effectively collaborate to achieve objectives

Ability to work with internal/external customers and vendors in a professional manner

Excellent initiative and follow-through skills

Ability to handle sensitive information with a high degree of confidentiality

Strong analytical and problem-solving skills

Must be self-motivated and can be productive and efficient independently

Prompt and regular attendance

", "Responsibilities": "

Provide general support to the Real Estate Department including file management, word processing, coordinating intra-office and external correspondence, intake lease administration mail, drafting of legal notices and coordination for follow-up action.

Document Management through organization, tracking & monitoring original, hard and digital file repositories.

Perform lease data audits through both manual and automated data analysis and review against digital systems to ensure quality.

Interpret and abstract critical legal documents, terms and clauses in accordance with project needs, legal requests, tasks or needs.

Manage data input into Real Estate Management software and/or future property records database in accordance with the Companys data governance standards and protocols.

Collaborate with the Real Estate team and other departments following best practices & policies for lease administration.

Administrative portfolio management.

Partner with internal and external stakeholders for Real Estate Accounting, Property Management, onsite and offsite file management, lease abstraction, audits, and quality control.

", "Top 3 skills": "

Retail/ Commercial Real Estate, Lease administration, property management

", "Company Overview": "

ACL Digital is a leading provider of digital solutions for the real estate industry.

", "Location": "

Not specified

", "Job Type": "

Full-time

", "Salary": "

Not specified

", "Benefits": "

Not specified

", "How to Apply": "

Please submit your application through our website.

", "Contact Information": "

Not specified

", "Equal Employment Opportunity": "

ACL Digital is an equal opportunity employer.

", "Disclaimer": "

ACL Digital is not responsible for any errors or omissions in this job posting.

", "Language": "

English

", "Language Code": "en"}