Court Operations Assistant

2 weeks ago

Boise, Idaho, United States Ada County, ID Full time
Salary: $22.45 Hourly

Location: Boise, ID

Job Type: Full-Time with Benefits

Department: Clerk - Criminal Court

General Overview

Ada County is a vibrant workplace with over 2000 dedicated employees committed to improving the quality of life in our community. Our Clerk's Office is expanding, presenting a remarkable opportunity to contribute to our mission.

We provide a competitive benefits package that includes comprehensive medical, dental, and vision insurance; generous vacation and sick leave accrual from the start; 11 paid holidays annually; participation in one of the nation's premier state retirement systems with an 11.18% employer contribution; various savings plans including a deferred compensation 457(b) plan with up to a 3% county match; 401K plan; paid parental leave; life insurance; wellness programs; ongoing training opportunities; and career development. This extensive Ada County Total Rewards package enhances the base salary by approximately 40 percent.

If you have engaged with our office for voting, court filings, marriage licenses, or permits, you have experienced our commitment to excellence. We strive to ensure that your interactions with us are seamless and efficient.

Our website is designed for user-friendliness, allowing many to find necessary information online without needing to visit the courthouse or make phone calls. However, we are always available to assist you with any inquiries related to the courts, indigent services, financial matters, or other areas we oversee.

Our goal is to deliver exceptional service, and we look forward to assisting you.

Position Summary
Performs clerical and support functions related to the judicial system. Work is conducted under established guidelines set forth by Idaho Code and necessitates a high degree of accuracy and attention to detail.

Key Responsibilities
  • Manage the Judge's calendar, scheduling hearings and court dates;
  • Prepare case files;
  • Assist the Judge during courtroom proceedings by providing on-site support and ensuring efficient management of paperwork;
  • Prepare courtrooms with necessary equipment and forms;
  • Administer oaths;
  • Maintain and log exhibits submitted to the court;
  • Document minutes of all courtroom proceedings;
  • Draft and prepare judgments, orders, and other court decisions;
  • Operate office equipment;
  • Create, prepare, and process legal forms, letters, reports, and similar materials;
  • Sort, stamp, record, and file a variety of legal and judicial documents;
  • Process all types of cases and documents presented to the court;
  • Read and route incoming mail, assembling files and materials for responses;
  • Explain policies and procedures to the public, attorneys, and other officials;
  • Create case files, update databases, and review documents for compliance;
  • Serve as receptionist, answering phones and providing general information regarding court filings and procedures;
  • Manage database for specific legal areas;
  • Participate in assigned training;
  • Assist in troubleshooting issues that arise;
  • Support other Court Clerk positions with daily inquiries and tasks related to court proceedings;
  • Address challenging concerns from the public and assist supervisors with administrative tasks;
  • Perform specialized tasks related to sensitive court processes;
  • Proofread legal documents, memorandums, and other materials for accuracy;
  • Facilitate judge and courtroom schedules, ensuring punctuality.
Additional Responsibilities
  • Cross-train in other areas to cover for absences;
  • Flexibility in scheduling, including overtime as needed;
  • Perform related functions as required.
Qualifications
  • High school diploma or equivalent;
  • Minimum of 1 year of relevant experience;
  • Knowledge of court system methods and procedures;
  • Extensive understanding of legal documents and terminology;
  • Proficient in computer operations;
  • Strong time management skills, including punctuality;
  • Ability to follow verbal and written instructions;
  • Effective verbal and written communication skills;
  • Maintain confidentiality;
  • Foster harmonious working relationships with colleagues and the public.
Work Environment & Physical Demands
  • Work is performed on-site at the Ada County Courthouse;
  • May require lifting or moving up to 25 pounds;
  • Primarily in an office environment with inside environmental conditions;
  • Requires sufficient mobility and physical reflexes to function in a general office setting.
Disclaimer:
To perform this job successfully, an individual must be able to complete the essential functions satisfactorily with or without reasonable accommodation. The above statements describe the general nature and level of work assigned to this position and are not intended to be an exhaustive list of all responsibilities, duties, and skills required. This job description is not an employment agreement and management reserves the right to modify it at any time without notice. Ada County provides Veteran's Preference for all County jobs except for those deemed "key positions" in accordance with Title 65, Chapter 5 of Idaho Code.

Ada County values its employees as its most valuable asset and offers a comprehensive benefits package designed to support the health, wellness, and long-term financial stability of employees and their families.

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