Executive Support Assistant
1 week ago
We are seeking a highly skilled and experienced Executive Support Assistant to join our team at Synagro. As an administrative professional, you will be responsible for providing exceptional support to our management team.
Key Responsibilities:
- Provide administrative support of a moderately complex and confidential nature.
- Answer incoming telephone calls and greet on-site visitors in a professional manner; assist caller by answering questions or directing call through to appropriate person.
- Perform general administrative and clerical duties.
- Review, process and track vendor invoices for payment.
- Assist with identifying and resolving vendor invoice discrepancies.
- Enter material load information utilized in client billing and state and federal compliance reporting.
- Track all financial items that impact the project including expenses, revenue, capital repairs and some inventory.
- Schedule and organize meetings, conference calls, business travel, conferences and team activities.
- Distribute and/or send mail/packages.
- Assist and communicate with various departments, with the ability to prioritize tasks assigned simultaneously by multiple departments.
- Submit business expenses and payroll as needed.
- Track operations information.
- Order, organize, and maintain office supplies and equipment.
Requirements:
- Strong written and verbal communication skills and ability to effectively communicate with all levels of personnel.
- Demonstrated strong interpersonal, problem-solving and relationship-building skills.
Benefits:
The salary range for this position is $55,000 - $70,000 per year based on experience and location.
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