Senior Human Resources and Administrative Specialist

2 weeks ago

Baltimore, Maryland, United States Johns Hopkins University Full time

The Department of Otolaryngology at Johns Hopkins University is in search of a Senior Human Resources and Administrative Coordinator who will deliver comprehensive human resources assistance and advisory services to departmental leaders, staff, and administration. This role encompasses various responsibilities including recruitment, compensation management, training initiatives, performance oversight, personnel record management, payroll duties, HR policy interpretation, credentialing, and effective communication of information.

Key Responsibilities

Recruitment and Employment

  • Collaborate with the HR Manager and departmental leadership to formulate policies and procedures that align with institutional standards.
  • Manage job postings in the NEXUS system and ensure timely follow-up.
  • Create job requisitions in SuccessFactors and oversee the posting process for applicant access. Assist in interview scheduling.
  • Facilitate the onboarding process for new hires, ensuring completion of necessary HR documentation, including payment forms, I-9 employment verification, and creation of JHED ID/email access.
  • Provide expert consultation to faculty, staff, and management on HR matters, including personnel practices, employee relations, compensation, training, recruitment, and benefits.
  • Maintain electronic personnel files for faculty, staff, and postdoctoral fellows.
  • Support staff reclassifications, equity adjustments, and merit increase processes.
  • Perform JHED administration tasks for new hires and current staff.
  • Assist in enhancing employee engagement through the development of departmental action plans based on engagement survey results.
  • Coordinate with HR Central, Payroll Shared Services, and the Benefits Office regarding all employee matters.
  • Aid in assessing staffing requirements.
  • Contribute to staff performance management through the JHU SuccessFactors system.

Payroll Management

  • Prepare and initiate all HR/Payroll Internal Service Requests, including bonuses, new hires, salary adjustments, and personal data changes.
  • Oversee the initiation of payroll and supplemental payments for faculty and staff.
  • Coordinate the annual merit review process and communicate outcomes to divisional management.
  • Partner with the business office to ensure accurate documentation is received.
  • Supervise the payroll process for transactional submissions.
  • Assist in processing off-cycle payroll requests and resolving discrepancies.
  • Manage the schedule for staff and faculty bonus payments.
  • Process sign-on bonuses for faculty and staff, ensuring timely payment.
  • Support SAP requirements for the department as necessary.
  • Verify documentation from new faculty and staff, assisting with I-9 verification as needed.
  • Perform additional duties as required.

Time Management

  • Collaborate with the HR Manager to ensure compliance with policies and procedures, including adherence to state and federal labor laws.
  • Assist in coordinating departmental efforts for staff requiring Family Medical Leave (FMLA) and Short-Term Disability.
  • Act as a liaison for E210 submissions, overtime payments, and compliance reporting.
  • Approve timesheets for temporary staff through KRONOS and Randstad.
  • Manage timesheets and time entry for casual employees in CATS.

Credentialing

  • Support the credentialing process for faculty and fellows during initial appointments and reappointments.
  • Collaborate with Immigration Services for visa and work authorization processes.
  • Initiate trainee appointments and manage related agreements.
  • Perform additional related duties as assigned.

HRIS and Financial Systems

  • Monitor employee access and process ZSRs to ensure proper network and departmental access.
  • Track compliance for flu and Covid vaccinations and send reminders.
  • Assist with the Concur reimbursement approval process.
Minimum Qualifications
  • Bachelor's Degree in Human Resources, Business Administration, or a related field, with three (3) years of relevant experience.
  • Additional experience may substitute for education as permitted by the JHU equivalency formula.

*JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for the required education on the same basis.

** Candidates completing their final academic semester/quarter may be considered eligible for employment and may need to provide confirmation of their academic completion date.

Preferred Qualifications
  • Five years of progressive experience in human resources.
  • Familiarity with the SAP system is advantageous.
  • Knowledge of the faculty credentialing process is a plus.

Classified Title: Senior HR Coordinator
Job Posting Title (Working Title): Senior HR/Administrative Coordinator
Role/Level/Range: ATP/03/PB
Starting Salary Range: $45,700 - $80,000 Annually ($70,000 targeted; Commensurate with experience)
Employee group: Full Time
Schedule: Mon-Fri, 8:00-4:30
Exempt Status: Exempt
Location: Hybrid: On-site 3-4 days a week
Department name: SOM Oto General Administration
Personnel area: School of Medicine

  • Senior Human Resources and Administrative Specialist

    2 weeks ago

    Baltimore, Maryland, United States Johns Hopkins University Full time

    The Department of Otolaryngology at Johns Hopkins University is in search of a Senior Human Resources and Administrative Specialist who will deliver comprehensive human resources assistance and advisory services to departmental leaders, staff, and administration. This role encompasses various responsibilities including recruitment and hiring, compensation...

  • Senior Human Resources and Administrative Specialist

    2 weeks ago

    Baltimore, Maryland, United States Johns Hopkins University Full time

    The Department of Otolaryngology at Johns Hopkins University is in search of a Senior Human Resources and Administrative Coordinator to deliver comprehensive human resources support and advisory services to departmental leaders, staff, and administration. This role encompasses various functions including recruitment, compensation analysis, training,...

  • Human Resources Specialist

    2 weeks ago

    Baltimore, Maryland, United States Johns Hopkins University Full time

    The Johns Hopkins University Department of Otolaryngology is in search of a HR Generalist to oversee and manage the human resources functions for the departments of Otolaryngology Head and Neck Surgery, as well as Oral Maxillofacial Surgery and Dentistry.This role will report directly to the department Administrator, ensuring the seamless and effective...

  • Human Resources Specialist

    1 week ago

    Baltimore, Maryland, United States Miller Construction Services, Inc Full time

    Job OverviewPosition Summary: We are looking for a dedicated and meticulous Human Resources Specialist to become a part of our Miller Construction Services team. The HR Specialist will oversee a range of human resource activities to align with our corporate HR strategy and broader business goals. This position demands a well-rounded expertise in HR...

  • Human Resources Specialist

    5 days ago

    Baltimore, Maryland, United States InsideHigherEd Full time

    About the RoleInsideHigherEd is seeking a highly skilled and experienced HR Generalist to join our team. As a key member of our Human Resources department, you will provide comprehensive human resources advisement to our school directors and senior management, including consultation on talent management, employee relations, performance management and...

  • Senior Human Resources Coordinator

    2 weeks ago

    Baltimore, Maryland, United States Johns Hopkins University Full time

    Position Overview:The Human Resources Office at Johns Hopkins University is in search of a Senior Human Resources Coordinator to facilitate recruitment processes and provide essential support to the centralized HR team. This role will report directly to an HR Business Partner (HRBP) within the HR division.Key Responsibilities:Recruitment Coordination: This...

  • Senior Human Resources Coordinator

    2 weeks ago

    Baltimore, Maryland, United States The Johns Hopkins University Full time

    Position OverviewThe Bloomberg School of Public Health Human Resources Office is in search of a Senior Human Resources Coordinator to deliver recruitment support, coordination, and assistance to the centralized HR Team. This role will report directly to an HR Business Partner (HRBP) within the Bloomberg HR team.Key ResponsibilitiesTalent Acquisition...

  • Administrative Assistant

    2 days ago

    Baltimore, Maryland, United States Compass Group Careers Full time

    Job SummaryJob Title: Human Resources Administrative AssistantJob Summary: We are seeking a highly organized and detail-oriented Administrative Assistant to provide clerical support to our Human Resources team. The successful candidate will be responsible for maintaining accurate and up-to-date records, preparing confidential employment documents, and...

  • Senior Human Resources Coordinator

    2 weeks ago

    Baltimore, Maryland, United States The Johns Hopkins University Full time

    Position OverviewThe Bloomberg School of Public Health Human Resources Office is in search of a Senior Human Resources Coordinator to deliver recruitment coordination, support, and assistance to the centralized HR Team. This role will report directly to an HR Business Partner (HRBP) within the Bloomberg HR team.Key ResponsibilitiesTalent Acquisition...

  • Human Resources Specialist

    2 weeks ago

    Baltimore, Maryland, United States Johns Hopkins University Full time

    The Johns Hopkins University Department of Otolaryngology is in search of a HR Generalist to oversee human resources functions for the departments of Otolaryngology Head and Neck Surgery, as well as Oral Maxillofacial Surgery and Dentistry.This role reports directly to the department Administrator, ensuring the effective and efficient operation of the...

  • Senior Human Resources Executive

    2 weeks ago

    Baltimore, Maryland, United States State of Maryland Full time

    OverviewThis executive leadership role is pivotal within the human resources domain of the State of Maryland. The Office of Personnel Services and Benefits (OPSB) functions as the principal HR agency, overseeing personnel policies and practices. OPSB is responsible for directing employee management services, administering health and insurance programs, and...

  • Human Resources Specialist

    2 weeks ago

    Baltimore, Maryland, United States AACC Dance Company Full time

    Title: Human Resources CoordinatorDepartment: Human ResourcesCampus Location: Arnold/Main CampusSalary Range: $49,792 - $62,240Work Mode: This role necessitates a consistent in-person presence on campus or at alternative locations, based on the operational needs of the office.Hours Per Week: 40Work Schedule:Position Type: Full-Time Staff, Non-ExemptPosition...

  • Human Resources Services Specialist

    1 week ago

    Baltimore, Maryland, United States Coda Staffing Full time

    Job OverviewPosition SummaryAs a Human Resources Services Specialist at Coda Staffing, you will act as the primary liaison for all stakeholders, including current employees, former employees, and retirees, regarding payroll, benefits, and various HR-related inquiries. Your role will involve addressing questions and resolving issues to ensure a superior...

  • Human Resources Specialist II

    2 weeks ago

    Baltimore, Maryland, United States City of Baltimore Maryland Full time

    Position Overview:An HR Specialist II engages in a diverse range of professional human resources activities that involve assignments of considerable complexity, necessitating a comprehensive understanding of human resources practices. Key Responsibilities:In this role, you will: Oversee various human resource functions, ensuring compliance with...

  • Human Resources Specialist

    2 months ago

    Baltimore, Maryland, United States Veterans Benefits Administration Full time

    Specific duties include:Provides overall advice and assistance to management and employees in major human resource management functional areas. Advises managers of regulatory considerations, available alternatives, possible effects of various alternative decisions, and recommends actions/solutions. Provides technical assessments and advice as requested by...

  • Senior Human Resources Director

    7 days ago

    Baltimore, Maryland, United States Tuerk House Full time

    Job OverviewPosition Summary:The Director of Human Resources at Tuerk House will act as a key strategic partner, offering leadership and direction across all HR functions. This role encompasses various responsibilities including recruitment, employee relations, performance management, benefits administration, and compliance with employment laws.Key...

  • Human Resources Coordinator, Benefits Administration

    1 week ago

    Baltimore, Maryland, United States UMMS Community Impact Grant Program Full time

    Job Summary:The UMMS Community Impact Grant Program is seeking a highly skilled and detail-oriented HR Coordinator - Benefits to join our team. This role will provide exceptional customer service, project coordination, and administrative support to the HR Shared Services Benefits Team.Key Responsibilities:Process benefit forms, medical support orders, and...

  • Human Resources Specialist

    2 weeks ago

    Baltimore, Maryland, United States Marriott International Inc Full time

    Position OverviewAs a key member of the Human Resources team, the Human Resources Coordinator plays a vital role in supporting various HR functions within the organization. This position is responsible for managing essential administrative tasks and ensuring the smooth operation of HR processes.Key Responsibilities1. **File Management**: Develop and uphold...

  • Senior Human Resources Director

    6 days ago

    Baltimore, Maryland, United States Tuerk House Full time

    Position OverviewRole Summary:The Senior Human Resources Director will act as a strategic partner, providing leadership and direction for all HR functions, policies, and programs while serving as a trusted advisor to the executive team. Key responsibilities encompass talent acquisition, performance management, employee relations, benefits administration, and...

  • Human Resources Specialist

    2 weeks ago

    Baltimore, Maryland, United States Marriott International Inc Full time

    Position OverviewAs a key member of the Human Resources team, the Human Resources Coordinator plays a vital role in supporting the HR functions of the organization. This position is responsible for a variety of administrative tasks that ensure the smooth operation of HR processes.Key Responsibilities1. **File Management**: Develop and maintain organized...