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Senior Human Resources and Administrative Specialist

2 months ago

Baltimore, Maryland, United States Johns Hopkins University Full time

The Department of Otolaryngology at Johns Hopkins University is in search of a Senior Human Resources and Administrative Coordinator to deliver comprehensive human resources support and advisory services to departmental leaders, staff, and administration. This role encompasses various functions including recruitment, compensation analysis, training, performance management, payroll duties, HR policy guidance, credentialing, and effective communication of information.

Key Responsibilities

Recruitment and Employment

  • Collaborate with the HR Manager and departmental leadership to formulate policies and procedures that align with institutional standards.
  • Manage job postings through the NEXUS system and ensure timely follow-up.
  • Create job requisitions in SuccessFactors and oversee the posting process for potential candidates.
  • Facilitate the onboarding process for new hires, ensuring completion of necessary HR documentation and system access.
  • Provide expert consultation on HR matters including employee relations, compensation, training, and benefits.
  • Maintain accurate electronic personnel files for faculty, staff, and postdoctoral fellows.
  • Support staff reclassifications and merit increase processes.
  • Oversee JHED administration tasks for new hires and current employees.
  • Assist in promoting employee engagement initiatives based on survey results.
  • Coordinate with central HR, Payroll Services, and Benefits Office for all employee-related matters.
  • Evaluate staffing requirements and assist in performance management through the SuccessFactors system.

Payroll Management

  • Initiate all HR/Payroll Internal Service Requests for new hires, salary adjustments, and other personnel changes.
  • Manage payroll submissions for faculty and staff, ensuring compliance with institutional guidelines.
  • Coordinate annual merit review processes and communicate outcomes to management.
  • Collaborate with various offices to ensure accurate documentation for payroll processing.
  • Supervise the payroll process for all transactional submissions.
  • Address payroll discrepancies and assist in managing bonus payment schedules.
  • Ensure compliance with necessary paperwork for new faculty and staff.
  • Perform additional payroll-related duties as required.

Time Management and Compliance

  • Work closely with the HR Manager to uphold policies and legal compliance regarding employee leave and labor laws.
  • Assist in coordinating departmental efforts for staff requiring Family Medical Leave and Short-Term Disability.
  • Serve as a liaison for payroll submissions and compliance reporting.
  • Approve timesheets for temporary staff and manage casual employee time entries.

Credentialing Support

  • Aid in the credentialing process for faculty and fellows, including initial appointments and reappointments.
  • Collaborate with Immigration Services for visa and work authorization processes.
  • Initiate trainee appointments and manage related agreements.
  • Perform additional duties as assigned.

HRIS and Financial Systems Management

  • Monitor employee access and process necessary requests to ensure network and departmental access.
  • Track compliance for health requirements and assist with reimbursement processes.
Minimum Qualifications
  • Bachelor's Degree in Human Resources, Business Administration, or a related field with three years of relevant experience.
  • Additional experience may substitute for educational requirements as per institutional guidelines.

**Preferred Qualifications**

  • Five years of progressive experience in human resources.
  • Familiarity with SAP systems is advantageous.
  • Understanding of the faculty credentialing process is beneficial.

Classified Title: Senior HR Coordinator
Job Posting Title: Senior HR/Administrative Coordinator
Role/Level/Range: ATP/03/PB
Starting Salary Range: $45,700 - $80,000 Annually
Employee group: Full Time
Schedule: Mon-Fri, 8:00-4:30
Exempt Status: Exempt
Department name: SOM Oto General Administration
Personnel area: School of Medicine