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Human Resources Specialist

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Baltimore, Maryland, United States Johns Hopkins University Full time

The Johns Hopkins University Department of Otolaryngology is in search of a HR Generalist to oversee human resources functions for the departments of Otolaryngology Head and Neck Surgery, as well as Oral Maxillofacial Surgery and Dentistry.

This role reports directly to the department Administrator, ensuring the effective and efficient operation of the departments as a cohesive unit. The position involves managing human resource activities for faculty, staff, and students, including payroll management and academic appointments.

Key Responsibilities

Human Resources Management

  • Provide comprehensive human resources support and advisory services to faculty, staff, and students, covering areas such as recruitment, risk management, diversity initiatives, and professional development.
  • Act as the primary contact for faculty and staff regarding HR policies and procedures, addressing concerns with information and guidance.

Employment Coordination

  • Facilitate the employment process by collaborating with faculty and administration to ensure compliance with university policies.
  • Advise on starting and promotional salary recommendations to maintain equity.
  • Serve as a liaison with Central HR for recruitment and compensation matters.
  • Manage visa processes for international hires and develop job descriptions for new roles.

HR Management

  • Provide counsel on HR policies related to recruitment, employment, and leave management.
  • Coordinate efforts related to Family Medical Leave (FMLA) with divisional leadership.
  • Participate in the development of divisional policies that align with university standards.

Employee Relations

  • Handle workplace complaints and provide guidance on disciplinary actions.
  • Conduct exit interviews and manage the transition process for departing employees.

Payroll and Compensation

  • Review and process payroll documentation for compliance with budgetary constraints.
  • Ensure timely and accurate payroll processing for all personnel.

Credentialing Responsibilities

  • Act as the Credentialing Coordinator for faculty and clinical staff, ensuring compliance with processing requirements.
  • Maintain databases to track credentialing processes and compliance training.

Financial Oversight

  • Assist with financial reporting related to faculty salaries and resolve salary discrepancies.

Training and Development

  • Train new staff on payroll processing and HR policies.
  • Identify training needs and coordinate programs to enhance staff development.

Internal Contacts

  • Collaborate with various university departments and external partners to ensure HR functions are effectively managed.

Supervisory Role

  • Oversee the activities of HR Coordinators within the department.

Qualifications

  • Bachelor's Degree in Human Resources, Business Administration, or a related field.
  • A minimum of three years of progressive experience in a professional HR capacity.

Preferred Qualifications

  • Familiarity with SAP HR transactions.