Administrative Support Specialist

2 weeks ago


Mobile Alabama, United States AltaPointe Health Full time

Key Responsibilities:

Core Functions:
Welcome guests and assess their requirements.

Communicate with team members to assist visitors.

Handle incoming phone inquiries.

Make necessary outbound calls.

Perform general office tasks, including but not limited to:
Organizing files

Digitizing documents

Sorting correspondence

Manage office supplies effectively.
Conduct weekly inventory assessments.

Oversee supply levels.

Submit requests for supplies as required.

Restock inventory upon arrival of new supplies.

Distribute supplies to relevant personnel.

Verify orders against delivery slips and inform Purchasing of receipt.

Documentation Management
Assist in maintaining client records in designated databases.

Support the transition to a paperless environment by organizing digital files.

Guidance and Collaboration
Seek guidance and feedback as necessary.

Embrace and implement suggestions for enhancement.

Actively pursue skill development.

Other Administrative Tasks as Assigned.
Engage in Performance Improvement initiatives.

Complete assigned duties promptly.

Treat clients and visitors with respect and dignity.

Collaborate effectively with fellow AltaPointe team members.

Adhere to AltaPointe policies and protocols.

Any additional responsibilities as directed by supervisor.

Job Physical Requirements:
Prolonged sitting (up to 2 hours) until breaks or lunch.

Reach forward to position documents on stands.

Grasping to retrieve files/documents.

Lift up to 15 pounds.

Transport up to 15 pounds of office supplies across various distances within the facility.

Demonstrate dexterity for data entry, writing, and handling documents.

Frequent standing and walking throughout the shift to file documents and organize supplies.

Reach forward, outward, and overhead with weights ranging from 5 to 15 pounds when filing and managing supplies.

Lift various items from floor to overhead throughout the day, up to 15 pounds (records and supplies).

Use a step ladder to access higher storage for filing and stocking/retrieving supplies.

Ability to stand for extended periods, bend, stoop, kneel, crouch, and/or walk continuously during the workday.

Must possess visual acuity in at least one eye and manual dexterity.

Any other duties as assigned by supervisor.

Required Qualifications:
High School diploma or equivalent. Proficiency in Excel, Word, Adobe, and Outlook.

Ability to solve problems and execute tasks independently; responsiveness to the needs of various upper management personnel; strong verbal and written communication skills; and knowledge of the following must be demonstrated:

Basic clerical competencies

Familiarity with standard office equipment, including computers, copy/scan machines, and fax machines.

Professional demeanor in the office.

Exceptional customer service abilities.

Capability to manage conflicts while maintaining professionalism.

Basic mathematical skills with or without a calculator.
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