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Grant Administration Specialist

2 months ago

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Job Overview

Penelope House, Inc.

Position: Grant Administration Specialist

The Grant Administration Specialist is responsible for overseeing and managing grant-funded initiatives at Penelope House. This role supports the Chief Financial Officer (CFO) in maintaining accurate records and ensuring compliance with grant requirements. The specialist will work closely with the CFO and the Grant Writer to ensure effective program evaluation and monitoring.

Key Responsibilities

The responsibilities of this position include, but are not limited to:

  • Collaborating with the CFO and Grant Writer to set and uphold program objectives, funding utilization, and necessary procedures for grant maintenance.
  • Building and sustaining effective relationships with funding agency representatives and monitors.
  • Preparing and submitting grant applications on a regular basis (monthly or bi-monthly as required).
  • Implementing internal control measures to oversee current federal, state, and private grants.
  • Maintaining comprehensive grant documentation (both physical and digital) to track the use and reimbursement of grant funds.
  • Collecting client-level data for grants, programs, and community assessments.
  • Generating reports from the information management system.
  • Conducting all external reporting obligations to funders and donors.
  • Assisting with payment processing and deposits as necessary.
  • Supporting the maintenance of financial records.
  • Performing other related tasks as assigned by the Executive Director.

Qualifications and Skills

Applicants should possess a general understanding of funding sources available to non-profit organizations, along with specific knowledge of policies, guidelines, and regulations pertinent to grant management. Required skills include familiarity with established processes, grant funding cycles, and proficiency in computer applications, particularly Microsoft Excel and Office. Strong verbal and written communication skills are essential, as is the ability to work collaboratively within a team. The ability to lift up to 25 pounds is also required.

Minimum Requirements

A bachelor’s degree from an accredited institution or equivalent experience is required. Experience in accounting/bookkeeping is preferred, along with some administrative background. Familiarity with information management systems is advantageous. A valid driver's license and proof of liability insurance are necessary. Candidates must pass a background check and must be U.S. citizens or provide proof of eligibility to work in the United States.

About Us

Penelope House, Inc. is a non-profit organization dedicated to supporting victims of domestic violence and their children. We offer comprehensive programs designed to help individuals overcome the challenges of leaving abusive situations.