Administrative Support Specialist 2, Correctional Services

2 weeks ago

Salem, Oregon, United States State of Oregon Full time
Job Overview: Office Specialist 2, Correctional Rehabilitation

Are you interested in contributing to a dedicated team of professionals? This position offers an opportunity to work as an Office Specialist within the Oregon Department of Corrections at the Oregon State Penitentiary in Salem, Oregon. This recruitment may also be utilized to fill future openings.

The Oregon Department of Corrections (ODOC) is committed to hiring candidates who are focused on building a career and provides a range of employment opportunities across various challenging roles. The mission of ODOC is to enhance public safety by ensuring accountability among offenders and minimizing the likelihood of future criminal activities.

These roles are represented by the Association of Oregon Corrections Employees (AOCE) and may qualify for Police & Fire (P&F) benefits through the Public Employees Retirement System (PERS), as outlined by relevant statutes.

Your Responsibilities

The primary duty of this role is to deliver crucial support services to the Correctional Rehabilitation section at the Oregon State Penitentiary, specifically assisting Correctional Counselors and the Correctional Rehabilitation Manager. Key responsibilities include:

  • Providing general office support such as word processing, meeting scheduling, and calendar management.
  • Entering confidential data and maintaining extensive filing systems.
  • Creating various documents and managing special projects as required.
  • Coordinating with county courts, the Department of Justice, and other community stakeholders to interpret legal documents and arrange telephonic appointments.
Essential Qualifications

To be considered for this position, applicants must demonstrate:

  • Two (2) years of general clerical experience, including keyboarding and document generation; OR
  • An associate degree in any discipline; OR
  • A combination of education and experience equivalent to the above.
Desired Skills
  • Strong customer service abilities for diverse stakeholders.
  • Effective calendar management for scheduled communications and meetings.
  • Proficient in tracking and distributing documents.
  • Ability to file and monitor information for monthly data collection.
  • Capability to obtain necessary signature approvals.
  • Excellent verbal and written communication skills.
  • Experience in scheduling legal calls, court hearings, and evaluations.
  • Competence in managing confidential information.
  • Ability to prepare various reports and correspondence while ensuring clarity and accuracy.
  • Experience in updating and maintaining office manuals.
  • Capacity to work effectively with adults in custody.
  • Understanding of statutes, rules, regulations, and guidelines.
Preferred Qualifications
  • Experience in a law enforcement or correctional setting.
  • Certification in CJIS/LEDS (Criminal Justice Information System/Law Enforcement Data System).

In your application, please include detailed descriptions of relevant work experience and education that align with the minimum qualifications. Only candidates whose experience closely matches the required qualifications and skills will be invited for interviews.

Work Environment

This position is based within the Oregon State Penitentiary and involves close interaction with adults in custody. The role may expose you to challenging situations. Prolonged computer use is expected, and you will work as part of an office team handling sensitive information that must remain confidential.

About the Department

The Oregon Department of Corrections oversees over 12,000 adults in custody across 12 state prisons in Oregon. It also advises counties on probation and parole program administration, supervising more than 24,000 offenders in the community. The mission is to enhance public safety by ensuring accountability among offenders and reducing the risk of future criminal behavior.

The Department is dedicated to serving a diverse population of incarcerated individuals and those under supervision. We are committed to fostering an organization that reflects the diversity of the communities we serve, ensuring all employees thrive in a culture of safety, trust, and belonging. We strive to be an anti-racist corrections system, promoting inclusivity and respect for all individuals.

The Department offers various programs aimed at creating a safe and healthy environment for staff, volunteers, and individuals in custody. Joining the Oregon Department of Corrections means being part of a team dedicated to benefiting our communities through innovative and effective correctional practices.

Benefits

The salary range provided is applicable for non-PERS qualifying applicants. PERS qualifying candidates may be eligible for an adjusted salary range reflecting an additional 6.95%.

The State of Oregon offers a comprehensive benefits package, including:

  • Vacation, sick leave, and 11 paid holidays.
  • 21 days of paid military leave for national guard and reserve members.
  • Optional short and long-term disability coverage.
  • Term life insurance.
  • Flexible spending accounts for health and childcare expenses.
Application Process
  • After the application deadline, a recruiter will review submissions to identify candidates who meet the minimum qualifications and requested skills.
  • Top candidates will be referred to the hiring manager for further consideration.
  • The hiring manager will evaluate applications and schedule interviews.
  • Interviews will be conducted by a panel of trained stakeholders, with scoring based on predetermined questions and guidelines. Preference points will be applied in accordance with relevant laws and agreements.
  • Final candidates will undergo background and reference checks.
  • A Classification and Compensation analyst will review the successful candidate's application to determine starting wages.
  • A job offer will be extended through the application system to the successful candidate.
Employment Requirements

The selected candidate must successfully pass a Criminal Justice Information Systems (CJIS) fingerprint-based background check and maintain CJIS eligibility. Certain felony convictions may disqualify candidates from this position due to CJIS requirements. However, having a felony record does not automatically exclude you from consideration. CJIS clearance will be conducted upon a conditional job offer. For inquiries regarding potential disqualifications, please reach out to the recruiter for clarification.

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