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Administrative Support Specialist

2 months ago

Salem, Oregon, United States LaborMax Staffing Full time
Job Overview

Position Summary:

The Administrative Support Specialist will deliver essential clerical assistance to guarantee the smooth functioning of the office environment. This role involves supporting managers, staff, and visitors through a variety of organizational and communicative tasks. The ideal candidate should be innovative, possess strong problem-solving abilities, and demonstrate excellent organizational skills. Contributing to the efficient operation of the office and fostering sustainable growth will be key responsibilities.

Core Responsibilities:

  • Clerical Assistance: Manage office duties such as filing, creating reports and presentations, preparing for meetings, and restocking supplies.
  • Communication: Respond to and direct phone inquiries, manage email correspondence, and liaise with clients and suppliers.
  • Appointment Coordination: Aid in organizing meetings and appointments, and keep calendars updated for senior management.
  • Data Management: Input and refresh data in databases, ensuring precision and confidentiality.
  • Document Preparation: Draft and refine correspondence, communications, presentations, and other documentation.
  • Office Inventory Management: Oversee office supply levels by monitoring stock, anticipating needs, and placing orders accordingly.
  • Team Support: Provide assistance by addressing inquiries and requests from colleagues and clients.
  • Work Environment Maintenance: Ensure the office remains tidy, organized, and ready for daily operations.
  • Mail Processing: Receive, categorize, and distribute incoming mail while preparing outgoing correspondence.
  • Visitor Engagement: Welcome and assist visitors to the office, ensuring a professional and inviting atmosphere.
  • Project Assistance: Support various projects as required, often collaborating closely with management or other departments.

Qualifications:

  • Education: High school diploma or equivalent; a college degree is preferred.
  • Experience: Prior experience in office administration or a related field is advantageous.
  • Skills:
    • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
    • Strong organizational and planning capabilities
    • Exceptional written and verbal communication skills
    • Attention to detail and effective problem-solving abilities
    • Capacity to prioritize tasks and work autonomously
    • Familiarity with office machinery (e.g., printers, fax machines, and scanners)
  • Personal Attributes: Professional demeanor, positive outlook, and a collaborative spirit.
Company Overview

At LaborMAX, we prioritize doing what is right for our clients, partners, and field team members. Our commitment lies in placing the right individuals in the right roles. With over 105 branches across 31 states nationwide (and continuing to expand), you can trust us as a reliable partner.

We are dedicated to delivering outstanding support and maintaining integrity in our relationships with clients, partners, and field team members. We recognize that exceptional service transcends mere processes, which is why we focus on aligning the right talent with the right opportunities.