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Project Support Administrator

2 months ago

Salem, Oregon, United States Doty Pruett Wilson, PC Full time
Position Overview

Salary Range: $19-$23 per Hour

As an Administrative Operations Coordinator at Doty Pruett Wilson, PC, you will be instrumental in maintaining the effective and efficient operations of our office. Your role will involve a variety of document handling, project management, and administrative support tasks. You will assist our accounting team by organizing documents, managing client interactions, and ensuring a well-structured office atmosphere. The ideal candidate will possess strong time management skills, attention to detail, and the ability to work collaboratively in a fast-paced environment.

Key Responsibilities:

  • Document Handling:
    • Retrieve tax documents utilizing our software systems.
    • Transmit tax documents securely through designated portals.
    • Compile and dispatch tax returns to clients.
    • Digitally scan and integrate tax documents into tax returns.
  • Project Management:
    • Collaborate closely with accounting personnel to oversee project workflows.
    • Ensure timely completion of all projects and communicate any potential challenges to the team.
  • Administrative Support:
    • Execute general administrative tasks including answering calls, managing correspondence via mail and email, filing, and scheduling appointments.
    • Uphold a tidy and organized office environment, including the maintenance of communal areas.

Qualifications:

  • Exceptional organizational abilities and meticulous attention to detail.
  • Capacity to handle multiple tasks and prioritize effectively.
  • Strong communication and interpersonal skills.
  • Proficient in software applications for document management and secure communications.
  • Ability to work collaboratively within a team and adapt to changing daily responsibilities.
  • Committed to meeting deadlines with a strong sense of accountability.

Software Proficiency:

  • Advanced proficiency in Microsoft Office Suite is required.
  • Familiarity with CCH Axcess is preferred.

Experience Requirements:

  • A minimum of two (2) years of administrative experience in a professional services environment, or
  • One (1) year of administrative experience in a professional services setting with an associate degree.

Equal Employment Opportunity Statement

Doty Pruett Wilson, PC is an equal opportunity employer committed to creating a diverse and inclusive workplace. We welcome applications from all qualified individuals without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, veteran or disability status, or any other characteristic protected by law.

We strive to foster an environment where all employees can thrive and contribute to our collective success. We encourage candidates from all backgrounds to consider joining our team.