Executive Administrative Coordinator

1 week ago


Redmond, Washington, United States IFG - International Financial Group Full time
Job Overview

1. Position Details
  • Type: Contract
  • Level: Mid-Level
  • Workplace: Onsite
  • Duration: Long-term potential
2. Role Purpose
As an Executive Administrative Coordinator, you will play a vital role in supporting the lead executive assistant across the organization by managing various administrative tasks. Your ability to thrive in a dynamic environment and handle a substantial workload will be crucial.

3. Opportunity Summary
We are seeking a dedicated professional to assist in the operations of a prominent financial organization. This role involves supporting a large team while collaborating with fellow administrative professionals to ensure seamless operations.

4. Key Responsibilities
  • Assist the Lead Executive Assistant with daily office operations.
  • Oversee centralized shipping logistics for the team.
  • Maintain and organize storage room inventory.
  • Support the maintenance of organizational distribution lists.
  • Provide comprehensive administrative support, including team collaboration and onboarding assistance.
  • Coordinate catering for meetings and events.
  • Manage recognition initiatives for team members.
  • Offer backup support for administrative staff as required.
  • Assist during peak periods, such as intern seasons.
  • Engage in community outreach initiatives.
5. Required Qualifications
Applicants should possess a minimum of 5-7 years of experience in executive administrative roles, demonstrating proficiency in calendar management and event coordination.

  • Strong command of Microsoft Office Suite, including Outlook, Word, and PowerPoint.
  • Excellent written and verbal communication skills.
6. Preferred Qualifications
  • Degree in Business Administration or relevant certifications.
  • Experience supporting senior executives in a corporate environment.
  • Background in a large organization, ideally with experience in the financial sector.
7. Conclusion
This position offers a unique opportunity to contribute to significant projects while enhancing your skills in executive administrative support within a fast-paced corporate setting. We encourage qualified candidates to consider this opportunity.

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