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Executive Administrative Coordinator

2 months ago

Redmond, Washington, United States IFG - International Financial Group Full time
Job Overview

1. Position Details
  • Type: Contract
  • Level: Mid-Level
  • Location: Remote
  • Workplace: Onsite
  • Duration: Ongoing with potential for extension.
2. Role Insights
- How would you ensure seamless coordination among multiple executives with busy schedules?

  • How do you prioritize and manage tasks in a dynamic work environment?
  • Are you adept at managing travel logistics and organizing events?
  • Can you effectively handle complex calendaring across various time zones?
  • Are you skilled in utilizing Excel and SharePoint? Do these inquiries resonate with you?
3. Opportunity Summary
- Client Overview: We are seeking to fill a position within a prominent financial organization recognized for its innovation and global influence.

  • Role Summary: The Executive Administrative Coordinator will deliver comprehensive administrative assistance to multiple executives and their teams. Responsibilities include calendar management, travel coordination, event planning, expense tracking, equipment oversight, and communication facilitation.
4. Key Responsibilities
  • Manage intricate calendars for multiple executives, scheduling meetings and appointments across various time zones.
  • Coordinate travel logistics, including transportation and accommodation arrangements.
  • Organize and oversee events, ensuring flawless execution.
  • Process business expenses, monitor expenditures, and reconcile accounts.
  • Administer devices and software applications, ensuring user accessibility and providing necessary support.
  • Maintain and oversee shared office spaces for the team.
  • Assist team members by addressing inquiries, providing equipment, and offering onsite support.
  • Collaborate with stakeholders to create and disseminate communication materials through SharePoint, Teams, and other platforms.
5. Desired Qualifications
- Essential Skills and Experience:
  • Minimum 2 years of experience in calendar management using Outlook.
  • Minimum 2 years of experience with Excel.
  • Minimum 2 years of experience with SharePoint.
  • Preferred Skills:
  • Strong communication abilities for crafting executive-level correspondence.
  • Experience managing multiple executive calendars in Outlook.
6. Opportunity for Growth
- This role offers a unique chance to work within a collaborative and supportive environment, providing visibility and interaction with upper management. The innovative and dynamic workplace fosters continuous growth and learning.

  • Competitive Compensation: Attractive hourly rate offered.
  • Application Process: Interested candidates are encouraged to apply online, ensuring that their application highlights relevant experience and qualifications.
  • Equal Employment Opportunity: We are committed to fostering diversity and inclusion, encouraging candidates from diverse backgrounds to apply.