Executive Administrative Specialist

2 weeks ago


Redmond, Washington, United States IFG - International Financial Group Full time
Job Overview

1. Position Details
- Job Title: Administrative Assistant

  • Type: Contract
  • Level: Mid-Level
  • Location: Remote
  • Workplace: Onsite
  • Duration: Long-term potential.
2. Role Responsibilities
- The Administrative Assistant will play a pivotal role in providing extensive administrative support to senior management. Key responsibilities include:

  • Efficiently managing intricate calendars for multiple executives, ensuring optimal scheduling across various time zones.
  • Coordinating travel logistics, including transportation and accommodation arrangements.
  • Organizing and executing events, both onsite and offsite, ensuring seamless operations.
  • Handling expense reporting, monitoring expenditures, and reconciling accounts.
  • Administering office equipment and software applications, guaranteeing user accessibility and offering assistance as required.
  • Maintaining shared office spaces for team utilization.
  • Supporting team members by addressing inquiries and providing necessary resources.
  • Collaborating with stakeholders to develop and disseminate communication materials through various platforms.
3. Qualifications and Skills
- Required Experience:

  • At least 2 years of experience in calendar management using Outlook.
  • Proficiency in Excel for data management.
  • Familiarity with SharePoint for document management.
4. Preferred Attributes
- Ideal candidates will possess:

  • Strong written and verbal communication skills suitable for executive-level correspondence.
  • Experience managing multiple executive schedules.
5. Work Environment
- This position offers a collaborative atmosphere with opportunities for professional growth and interaction with upper management. The dynamic work setting promotes continuous learning and development.

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