Executive Administrative Specialist
2 weeks ago
1. Position Details
- Job Title: Administrative Assistant
- Type: Contract
- Level: Mid-Level
- Location: Remote
- Workplace: Onsite
- Duration: Long-term potential.
- The Administrative Assistant will play a pivotal role in providing extensive administrative support to senior management. Key responsibilities include:
- Efficiently managing intricate calendars for multiple executives, ensuring optimal scheduling across various time zones.
- Coordinating travel logistics, including transportation and accommodation arrangements.
- Organizing and executing events, both onsite and offsite, ensuring seamless operations.
- Handling expense reporting, monitoring expenditures, and reconciling accounts.
- Administering office equipment and software applications, guaranteeing user accessibility and offering assistance as required.
- Maintaining shared office spaces for team utilization.
- Supporting team members by addressing inquiries and providing necessary resources.
- Collaborating with stakeholders to develop and disseminate communication materials through various platforms.
- Required Experience:
- At least 2 years of experience in calendar management using Outlook.
- Proficiency in Excel for data management.
- Familiarity with SharePoint for document management.
- Ideal candidates will possess:
- Strong written and verbal communication skills suitable for executive-level correspondence.
- Experience managing multiple executive schedules.
- This position offers a collaborative atmosphere with opportunities for professional growth and interaction with upper management. The dynamic work setting promotes continuous learning and development.
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