Senior Administrative Assistant

1 month ago

Bloomington, Illinois, United States tapwage Full time
Center , United States of America, McLean, Virginia

Senior Administrative Assistant (Administrative Support Assistant III) - Cyber


Capital One is looking for an exceptionally bright, multitasking, and self-motivated experienced Administrative Support Assistant III to support 4 to 6 executives in a fast-paced tech-savvy environment.

You will partner with multiple executives to handle administrative tasks freeing up their time to focus on department and company goals.

A quick thinker, your flexibility and adaptability are key to constantly changing demands and priorities.

You are resourceful and autonomous when taking on new tasks and projects relying on problem-solving skills to make it all work As the gatekeeper and extension of your executive leaders, you will frequently find yourself in the center of everything that happens on the team.

You are extremely pivotal to the success of a well-run, efficient, productive and happy team.


In this role, you are a jack of all trades Administrative Assistants perform an array of administrative functions critical to running an organization efficiently.

You will strategically manage your executives' complex schedules through prioritization and organization. You will handle travel arrangements, create expense reports, and disseminate information. Your communication will be personable while still getting your point across. As team ambassador, you are proficient in writing and proof-reading with impeccable grammar and composition.

Responsibilities:

  • Managing daily calendars for multiple executives, demonstrating flexibility and problemsolving abilities to adjust or prioritize schedules based on lastminute changes
  • Arrange and reserve conference rooms, catering, audio/video and other essential services as needed for meetings and conferences
  • Coordinate travel arrangements and create expense reports in a timely manner using Capital One systems
  • Drive key team activities and events (such as allhands meeting, team meetings, conferences, ordering supplies and social events)
  • Prepare professional business communication documents including memos, letters, and emails
  • Build and maintain good business relationships with executives and administrative staff across the organizations
  • Participation in general administrative duties (copying), distributing mail, adhoc projects, committees and/or group events
  • Promote a fun and teamoriented work environment
At Capital One, you will find an environment that inspires a can-do-anything spirit with a multitude of supportive resources. Better still, you will find managers who encourage you to be your best in all areas of your life.

If you are ready to create an administrative role that satisfies your professional goals while balancing your personal interests, then Capital One is eager to talk to you.


Basic Qualifications:

  • High School Diploma, GED or equivalent certification
  • At least 2 years of Administrative experience
  • At least 2 years of experience in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) or Google Suite

Preferred Qualifications:

  • Associates Degree
  • At least 5+ years of experience as an Executive Assistant or Administrative Assistant in a fastpaced environment
  • At least 3+ years of calendar management supporting multiple executives
  • At least 1+ year of meeting and event planning experience
  • Experience setting up video conference and Zoom/Skype technology for meeting user
  • Experience planning ahead and managing time effectively
  • Excellent written and verbal communications
  • Excellent organizational skills
At this time, Capital One will not sponsor a new applicant for employment authorization for this position.


Capital One offers a comprehensive, competitive, and inclusive set of health, financial and other benefits that support your total well-being.

Learn more at the [Capital One Careers website]). Eligibility varies based on full or part-time status, exempt or non-exempt status, and management level.

This role is expected to accept applications for a minimum of 5 business days.

No agencies please. Capital One is an equal opportunity employer committed to diversity and inclusion in the workplace.

All qualified applicants will receive consideration for employment without regard to sex (including pregnancy, childbirth or related medical conditions), race, color, age, national origin, religion, disability, genetic information, marital status, sexual orientation, gender identity, gender reassignment, citizenship, immigration status, protected veteran status, or any other basis prohibited under applicable federal, state or local law.

Capital One promotes a drug-free workplace.

Capital One will consider for employment qualified applicants with a criminal history in a manner consistent with the requirements of applicable laws regarding criminal background inquiries, including, to the extent applicable, Article 23-A of the New York Correction Law; San Francisco, California Police Code Article 49, Sections ; New York City's Fair Chance Act; Philadelphia's Fair Criminal Records Screening Act; and other applicable federal, state, and local laws and regulations regarding criminal background inquiries.


If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation, please contact Capital One Recruiting at or via email at All information you provide will be kept confidential and will be used only to the extent required to provide needed reasonable accommodations.

For technical support or questions about Capital One's recruiting process, please send an email to


Capital One does not provide, endorse nor guarantee and is not liable for third-party products, services, educational tools or other information available through this site.

Capital One Financial is made up of several different entities.

Please note that any position posted in Canada is for Capital One Canada, any position posted in the United Kingdom is for Capital One Europe and any position posted in the Philippines is for Capital One Philippines Service Corp.

(COPSSC).

  • Senior Executive Administrator

    1 day ago

    Bloomington, Illinois, United States MITRE Full time

    At MITRE, we believe in balancing meaningful work with a fulfilling life. Our commitment to addressing our nation's most pressing challenges is matched only by our dedication to the well-being of our employees. As a not-for-profit organization, MITRE operates without commercial conflicts, focusing solely on the public interest. Our R&D centers contribute...

  • Senior Executive Administrator

    6 days ago

    Bloomington, Illinois, United States Booz Allen Hamilton Full time

    Position Overview:The Executive Assistant plays a pivotal role in providing comprehensive administrative support to the Corporate Development Vice President and two Directors. This position requires a high degree of autonomy, enabling the individual to make informed decisions within established protocols while managing a diverse range of administrative...

  • Senior Executive Administrator

    6 days ago

    Bloomington, Illinois, United States Booz Allen Hamilton Full time

    Position Overview:The Executive Assistant plays a pivotal role in providing comprehensive administrative support to the Corporate Development Vice President and two Directors. This position requires a high level of discretion and independent decision-making within established guidelines, ensuring the seamless operation of executive functions.Key...

  • Senior Executive Administrator

    12 hours ago

    Bloomington, Illinois, United States Booz Allen Hamilton Full time

    Position Overview:The Executive Assistant plays a pivotal role in providing comprehensive administrative support to the Corporate Development Vice President and two Directors. This position requires a high level of discretion and the ability to manage complex tasks with minimal supervision.Key Responsibilities:Execute a range of intricate and routine...

  • Senior Executive Administrator

    5 days ago

    Bloomington, Illinois, United States Booz Allen Hamilton Full time

    Position Overview:The Executive Assistant plays a pivotal role in delivering comprehensive administrative support to the Corporate Development Vice President and two Directors. This position requires a high level of independence, decision-making capabilities, and adherence to established policies and procedures.Key Responsibilities:Manage a complex calendar,...

  • Senior Executive Administrator

    17 hours ago

    Bloomington, Illinois, United States Booz Allen Hamilton Full time

    Position Overview:The Executive Assistant plays a pivotal role in providing comprehensive administrative support to the Corporate Development Vice President and two Directors. This position requires a high level of discretion and the ability to operate with minimal supervision, ensuring compliance with established guidelines and policies.Key...

  • Administrative Partner to Senior Leadership

    6 days ago

    Bloomington, Illinois, United States MITRE Full time

    At MITRE, we believe in the balance between impactful work and a rewarding personal life. Our team is dedicated to addressing the most pressing challenges facing our nation, while also prioritizing the well-being of our employees. As a not-for-profit organization, MITRE operates without commercial conflicts, focusing solely on the public interest. Our...

  • Retirement Plans Administrator

    6 days ago

    Bloomington, Illinois, United States Sunrise Senior Living Full time

    JOB OVERVIEW "Sunrise is the best place that I've ever worked, simply because of the people. We provide quality care in an environment that feels like home. Our focus is doing what's right for the resident. For me, that's a big breath of fresh air." - Sunrise Leader This remote position will act as the manager for Sunrise's retirement savings programs,...

  • Senior Executive Administrator

    17 hours ago

    Bloomington, Illinois, United States Booz Allen Hamilton Full time

    Position Overview:The Executive Assistant plays a pivotal role in delivering comprehensive administrative support to the Corporate Development Vice President and two Directors. This position requires a high degree of autonomy, discretion, and the ability to manage complex tasks efficiently.Key Responsibilities:Execute a wide range of administrative...

  • Administrative Assistant III

    1 month ago

    Bloomington, Illinois, United States GENERAL DYNAMICS INFORMATION TECHNOLOGY Full time

    Discover a career that is challenging, impactful, and mission critical. Join our team as an Administrative Assistant III and make an impact on our customer. While you help us advance the mission, we'll help advance your career.HOW AN ADMINISTRATIVE ASSISTANT III WILL MAKE AN IMPACT:The Administrative Assistant (AA) in this office will be the interface...

  • Lead Administrative Partner

    1 day ago

    Bloomington, Illinois, United States MITRE Full time

    At MITRE, we believe in the balance between impactful work and a rewarding life. Our team is dedicated to addressing the most pressing challenges facing our nation, while we prioritize the well-being of our employees. As a not-for-profit organization, MITRE operates without commercial conflicts, focusing solely on the public interest. Our research and...

  • Senior Project Coordinator

    19 hours ago

    Bloomington, Illinois, United States Illuminate Full time

    Job OverviewPosition SummaryProvides support to senior executive-led teams at the Assistant Director level.Handles tasking through various channels and systems.Manages and directs staff taskers and coordination requests within all administrative management frameworks.Facilitates actions with the appropriate elements within the client environment, across the...

  • Executive Administrative Specialist

    6 days ago

    Bloomington, Illinois, United States Booz Allen Hamilton Full time

    Position Overview:The Administrative Professional plays a crucial role in providing comprehensive administrative support to senior executives within our corporate structure. This position requires independent decision-making skills and the ability to exercise sound judgment, particularly when managing sensitive and confidential information.Key...

  • Executive Administrative Specialist

    18 hours ago

    Bloomington, Illinois, United States Booz Allen Hamilton Full time

    Position Overview:The Administrative Professional plays a crucial role in providing high-level administrative support to senior executives within our corporate structure. This position requires independent decision-making and sound judgment, particularly when dealing with sensitive and confidential information.Key Responsibilities:Manage and organize...

  • Executive Administrative Specialist

    11 hours ago

    Bloomington, Illinois, United States Booz Allen Hamilton Full time

    Position Overview:The Executive Administrative Specialist plays a crucial role in providing high-level administrative support to senior executives within our corporate structure. This position requires independent decision-making skills and the ability to exercise sound judgment, particularly when managing sensitive and confidential information.Key...

  • Executive Administrative Coordinator

    6 days ago

    Bloomington, Illinois, United States GDIT Full time

    Position Overview: Administrative SpecialistWe are seeking a highly skilled **Administrative Specialist** to provide exceptional support within our organization. This role is pivotal in ensuring the smooth operation of our administrative functions and supporting our leadership team effectively.Key Responsibilities:Manage confidential and sensitive...

  • Administrative Operations Specialist

    5 days ago

    Bloomington, Illinois, United States GDIT Full time

    Position Overview: Administrative SpecialistWe are seeking a committed **Administrative Specialist** to enhance our operational efficiency and provide exceptional support to our executive team. This role is pivotal in ensuring that our administrative processes run smoothly and effectively.Key Responsibilities:Safeguard sensitive and confidential information...

  • Executive Administrative Specialist

    5 days ago

    Bloomington, Illinois, United States Booz Allen Hamilton Full time

    Position Overview:The Executive Administrative Specialist plays a crucial role in facilitating the operations of senior leadership within our corporate environment. This position requires independent decision-making and sound judgment, particularly when managing sensitive and confidential information. As part of a collaborative team of Executive Assistants,...

  • Warehouse Inventory Administrator

    6 days ago

    Bloomington, Illinois, United States Amentum Full time

    Logistics Inventory SupervisorThe Logistics Inventory Supervisor plays a crucial role in ensuring compliance with property accountability and audit standards as outlined by relevant Agency regulations. This position involves collaboration with the Senior Logistics Staff Officer or their designated representative to align inventory management efforts with the...

  • AV Technology Administrator

    14 hours ago

    Bloomington, Illinois, United States Boeing Full time

    Job Overview The Boeing Company is a leader in aerospace innovation, committed to connecting, protecting, exploring, and inspiring through advanced technology. We are seeking an AV System Administrator to enhance our Mission Operations team. Key Responsibilities: Conduct routine system assessments, maintenance, and troubleshooting to ensure all AV equipment...