Office Coordinator
2 weeks ago
The Office Coordinator will be responsible for managing a variety of administrative tasks that support customer interactions, project oversight, and overall operational efficiency. This role is crucial in ensuring that our office runs smoothly and effectively, contributing to customer satisfaction and project success.
Benefits:
- Attractive salary package
- Comprehensive benefits
- Paid training opportunities
- Opportunities for career advancement
- Focus on personal and professional growth
- And additional perks
Key Responsibilities:
- Facilitate clear and effective communication with clients and project stakeholders.
- Coordinate scheduling and dispatching of leads to project managers and team members.
- Oversee daily project activities, ensuring status updates, audits, and work progress are monitored.
- Utilize estimating software to create preliminary and final project estimates.
- Review and confirm documentation from job sites.
- Collaborate closely with Project Managers to maintain thorough and accurate project documentation throughout the project lifecycle.
- Manage accounts receivable to enhance cash flow.
- Organize and maintain the company’s filing system and calendar.
- Ensure proper documentation for new hires and employees is maintained.
- Assist and collaborate with other departments as necessary.
Position Requirements:
- High school diploma or GED (preferred).
- A minimum of 1 year of experience in customer service or office administration.
- Strong multitasking abilities with a keen attention to detail.
- Proficiency in relevant computer applications.
- Experience with Xactimate estimating software (preferred).
- Background in Property Insurance or Claims Management (preferred).
Skills/Physical Demands/Competencies:
This role is primarily sedentary within a dynamic office setting. Some filing tasks may require the ability to lift files, open filing cabinets, and bend or stand as necessary. Candidates must be able to successfully complete a background check in accordance with applicable laws.
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