Hospitality Coordinator

Position Overview:

This is a part-time role in our Administration department. Typical hours are 9:30 am – 5:00 pm, Tuesday-Friday, with flexibility to work evenings and weekends throughout the year. The majority of the work will be based at our Little Creek location in Mandeville, Louisiana; occasionally, events will be held off site.

Mission:

The Hospitality Coordinator provides a comfortable and inviting environment for all Church of the King guests. The Hospitality Coordinator is also responsible for overseeing certain rooms used by the executive team and Church of the King guests. The Hospitality Coordinator will ensure that all tasks are completed with a high level of efficiency, confidentiality, accuracy, flexibility, and positivity to support the initiatives of the Senior Leaders.

Responsibilities:

• All aspects of Hospitality for incoming guests and executive team;

• Communicate with incoming guests and their assistants in advance of their arrival.

• Secure all reservations needed, including: air travel, hotel, ground transportation, etc.

• Prepare guest hospitality for all incoming guests including but not limited to: creating welcome baskets, shopping, catering & food presentation.

• Set up hotel with Hospitality for incoming guest speakers.

• Manage and maintain kitchen and office supplies for Administrative Building.

• Performs multifaceted general office support;

• Assists in gathering items needed for meetings and day to day operations;

Proficiencies:

Spiritual Life: The Hospitality Coordinator must live a life of integrity and purity as well as maintain a vital and growing relationship with Christ through Bible study, prayer, worship, retreats, etc. It is also essential to communicate with guests, staff, and Dream Team ministry leaders with the love, passion, and enthusiasm for serving others and pointing people to the joys and blessing of serving others with the love of Christ. Additionally, you must consistently live, foster, and support the Church of the King culture and help others do the same by way of leadership example and equipping. As a staff member, we are expected to give of our time, talents, and treasures to fulfill the Church of the King mission.

Quality Communication: The Hospitality Coordinator must be an excellent communicator, in both written and oral form. This includes proficiency in spelling, grammar, and punctuation. You must also be able to track communication (and be very responsive) across multiple channels without losing any details. Those channels could include in-person meetings, phone calls, Slack messages, text messages and emails.

Continued Education: Expand comprehension and ability through reading, attending conferences, and networking. It is essential to continue learning and growing through various means to enhance personal skills for the betterment of the Hospitality Coordinator’s responsibilities within the organization.

High Level of Discretion:

Since the Hospitality Coordinator will regularly work with confidential information, discretion and sensitivity is a must. He/She will need to be able to collaborate and communicate well with all team members.

Affinity for Technology:

The Hospitality Coordinator will be a technologically savvy MAC user and not be intimidated by learning new technology. Proficiency in the following tech platforms is ideal: Google Suite, Slack, Trello, Evernote, and Microsoft Office Suite.

Requirements:

Education: High School Diploma

Experience Relative work experience preferred; At least 2-3 years in any Hospitality field

Physical: Ability to bend, reach, and lift boxes and office supplies up to 30 lbs.

Transportation: A reliable vehicle is needed to fulfill the duties of this role.