Office Administration Coordinator

2 weeks ago


Alpharetta, United States Atlantamuslim Full time

Position Title: Office Administration Coordinator

Company: Atlantamuslim

Position Overview:

The Office Administration Coordinator will engage in a variety of internal and external tasks, including managing donor relationships and overseeing project initiatives, while also handling administrative duties such as maintaining and organizing donor data.

Key Responsibilities:

  • Develop and maintain an organized donor information system/database.
  • Ensure financial statements are reconciled with the database.
  • Create and manage reports as requested by the Atlantamuslim team.
  • Automate processes to enhance operational efficiency.
  • Generate and distribute donor acknowledgment receipts.
  • Support the development and execution of mailing and email outreach campaigns.
  • Conduct research and perform cost analyses for vendor services to ensure budget adherence.
  • Assist in coordinating bulk mailing operations.
  • Update and maintain the organization’s website.
  • Welcome and direct visitors to the office, manage incoming calls, and relay messages to appropriate personnel.
  • Follow up with donors regarding their contributions.
  • Perform general office tasks such as typing, bookkeeping, managing correspondence, filing, and ordering supplies.
  • Prepare materials for meetings, training sessions, and other organizational activities.
  • Provide logistical support for meetings, including scheduling rooms and coordinating catering.
  • Carry out additional duties as assigned, contributing positively to team dynamics.

Qualifications:

Preferred candidates will have at least one year of experience in office administration. Some college education is desirable.

We seek individuals with a positive attitude and a collaborative spirit.

Strong organizational skills, both written and verbal, are essential, along with the ability to manage multiple tasks effectively under pressure.

Proficiency in software applications such as MS Word, Access, PowerPoint, Excel, and Adobe is required.

Attributes:

The ideal candidate will demonstrate a commitment to quality, possess excellent communication skills, and exhibit an entrepreneurial mindset. A passion for the mission and the ability to work collaboratively with diverse groups are essential for success in this role.



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