Senior Executive Administrative Coordinator

2 weeks ago

Alpharetta, United States Russell Tobin Full time

Senior Executive Administrative Coordinator - Contract Position

Location: Remote

Compensation: Competitive hourly rate

Benefits: Eligible after a specified period

Russell Tobin is currently seeking a highly skilled and organized Senior Executive Administrative Coordinator to provide essential support to high-level executives within the organization. This role demands a proactive individual who can manage multiple responsibilities effectively while maintaining a high standard of professionalism.

Key Responsibilities:

  • Act as the primary point of contact for incoming communications, demonstrating discretion and professionalism.
  • Oversee calendar management, scheduling meetings, and resolving any scheduling conflicts.
  • Collaborate with various departments to compile information and address inquiries.
  • Organize and facilitate internal events, including managing registrations and logistics.
  • Coordinate travel arrangements, including booking flights, accommodations, and transportation.
  • Prepare and submit expense reports with accuracy and promptness.
  • Create and format various documents utilizing Microsoft Office Suite and Adobe Pro.
  • Manage collaborative platforms and shared resources for the team.
  • Assist with project support and provide coverage for other administrative staff as needed.

Qualifications:

  • 3-7 years of experience in providing administrative support to senior executives.
  • Background in the financial services or banking sector is essential.
  • A Bachelor’s degree is preferred, or equivalent experience in a corporate environment.
  • Exceptional communication, writing, and problem-solving abilities.
  • Strong attention to detail with excellent organizational and time management skills.
  • A collaborative team player with a positive attitude.
  • Ability to excel in a dynamic, fast-paced environment while managing multiple tasks.
  • Proficiency in Microsoft Office, particularly PowerPoint, Excel, and Outlook.
  • Familiarity with O365 and Microsoft Teams is advantageous.
  • A proactive approach to staying informed about office procedures and technology.
  • Experience with Concur, SharePoint, Fieldglass, and Ariba is a plus.

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