Administrative Coordinator/Team Liaison

2 weeks ago

Alpharetta, United States Taylor Morrison Full time
Position Overview

As an Administrative Coordinator at Taylor Morrison, you will play a pivotal role in providing leadership through strategic insights while exemplifying outstanding customer service.

Your responsibilities will include ensuring that annual divisional objectives are in alignment with corporate goals.

Maintain open lines of communication with management to stay informed about job statuses, documentation, budgeting, and any client-related concerns. You will also be responsible for onboarding new team members and collaborating with leadership to foster team member engagement.

Key Responsibilities
  • Oversee the maintenance of the office environment, including supplies, office equipment, and vendor relations.
  • Manage the retrieval, sorting, and distribution of incoming mail.
  • Act as the primary contact for team members and managers regarding HR-related functions, including recruitment, onboarding, exit processing, payroll administration, and connecting team members with Corporate HR personnel.
  • Provide administrative support to the Division President and Vice Presidents across various departments, including coordinating meetings, arranging travel, managing deliveries, preparing meeting materials, and maintaining calendars.
  • Serve as the point of contact for team members regarding IT-related tasks, such as ordering, setting up, and troubleshooting cell phones, laptops, and other equipment.
  • Coordinate all company events, monthly division lunches, and functional meetings, including presentation development and logistical arrangements.
  • Facilitate communication regarding company and division-wide initiatives, events, and employee recognition programs.
  • Welcome visitors by greeting them in person or over the phone, addressing inquiries or directing them as necessary.
  • Answer the main phone line as needed and route calls appropriately.
  • Maintain updated employee and department directories.
  • Be prepared to undertake additional duties as assigned.
  • Represent divisions as a Team Liaison on all calls and lead weekly communications through division meetings.
  • Demonstrate the ability to multitask and handle ad-hoc assignments as required by the business.
Qualifications

To be successful in this role, you will need:

  • A strong business acumen and customer-focused mindset.
  • Experience in developing direct reports and others.
  • A drive for results and the ability to prioritize effectively.
  • Self-awareness and the ability to reflect on personal strengths and areas for improvement.
About You

A BA/BS degree is preferred, or at least 5 years of relevant work experience is required. You should possess:

  • Strong written and verbal communication skills.
  • The ability to build relationships while maintaining confidentiality.
  • Intermediate to advanced proficiency in Word, Excel, and PowerPoint.
  • Experience in a corporate environment, interacting with various levels of management and external contacts.
  • Excellent customer service skills.
  • Prior experience in office management is essential.
  • Experience in Human Resources is preferred.
  • Familiarity with the homebuilding industry is advantageous.
Work Environment

This position requires the ability to:

  • Report to the Division/Corporate Office/Community daily and adhere to a set schedule.
  • Oversee direct reports and provide guidance as necessary.
  • Access, input, and retrieve information using a computer or electronic device.
  • Engage in face-to-face conversations with customers, colleagues, and higher-level managers.
  • Remain stationary for extended periods and move around the work environment as needed.
  • Operate a motor vehicle.
Physical Requirements

Must be able to remain in a stationary position for 50% of the time and frequently lift and/or move up to 10 pounds, with occasional lifting of up to 25 pounds.

At Taylor Morrison, we value dedicated professionals who prioritize customer needs. In addition to a collaborative team atmosphere and opportunities for career development, we offer a comprehensive benefits package for full-time employees.

  • Administrative Coordinator

    2 weeks ago

    Alpharetta, United States eTeam Full time

    Job Title: Administrative CoordinatorDuration: 6 Months (potential for extension or full-time)Location: RemoteShift: 11am - 8pm ESTInterviews will be conducted with the hiring manager.The Administrative Coordinator will undertake a variety of administrative tasks that demand discretion, initiative, and sound judgment for the executive and their team. You...

  • Property Management Administrative Coordinator

    1 week ago

    Alpharetta, United States Jackson Healthcare Full time

    POSITION OVERVIEW:The Administrative Coordinator for the Property Management Team plays a crucial role in supporting both the Property Management and Community Impact divisions by managing a range of administrative responsibilities.This position requires on-site presence, operating five days a week.KEY RESPONSIBILITIES:Oversee multiple email accounts,...

  • Administrative Coordinator

    5 days ago

    Alpharetta, United States Jackson Healthcare Family of Companies Full time

    About Jackson Healthcare Family of CompaniesWe are a leading provider of healthcare systems, hospitals, and medical facilities, serving a wide range of healthcare organizations.Job SummaryWe are seeking an experienced Administrative Assistant to join our team. The successful candidate will provide administrative support to our healthcare operations team,...

  • Senior Administrative Coordinator

    1 week ago

    Alpharetta, United States Russell Tobin Full time

    Job OverviewRussell Tobin is collaborating with a prominent organization in the Financial Sector, seeking a skilled Senior Administrative Coordinator.Role Summary:The Senior Administrative Coordinator will undertake a variety of administrative tasks that necessitate discretion, initiative, and sound judgment for the executive and their team.Your role will...

  • Administrative Coordinator

    2 weeks ago

    Alpharetta, United States Propainting & Remodeling LLC Full time

    Job OverviewWe are seeking an experienced Administrative Coordinator to oversee the operational functions of our organization. This role is crucial in ensuring that our administrative processes run smoothly and efficiently.Key Responsibilities:Maintain and organize company records and documentation.Handle incoming calls, directing inquiries and taking...

  • Administrative Coordinator

    2 days ago

    Alpharetta, United States Jackson Healthcare Full time

    About the RoleJackson Healthcare is a leading healthcare services company that provides innovative solutions to healthcare systems, hospitals, and medical facilities. We are seeking a highly skilled and organized Administrative Assistant to support our Property Management and Community Impact teams.Key ResponsibilitiesManage various administrative tasks,...

  • Office Administration Coordinator

    2 weeks ago

    Alpharetta, United States Atlantamuslim Full time

    Position Title: Office Administration CoordinatorCompany: AtlantamuslimPosition Overview:The Office Administration Coordinator will engage in a variety of internal and external tasks, including managing donor relationships and overseeing project initiatives, while also handling administrative duties such as maintaining and organizing donor data.Key...

  • Financial Administrative Coordinator

    2 weeks ago

    Alpharetta, Georgia, United States Automation Personnel Services Full time

    Position OverviewAutomation Personnel Services is seeking a dedicated Accounting Admin Assistant for a prominent medical devices organization located in Alpharetta, Georgia. Key ResponsibilitiesIn this position, you will undertake a variety of administrative tasks, including: Collaborating with financial institutions to ensure smooth operations.Managing...

  • Executive Administrator

    4 weeks ago

    Alpharetta, United States Care Logistics Full time

    Care Logistics, part of the Jackson Healthcare family of companies located in Alpharetta, GA, is seeking an Executive Administrator!Your 3+ years of experience in executive assistance will be used to support the President of Care Logistics and ultimately further Jackson Healthcare’s strategy and mission: to improve the delivery of patient care and the...

  • Executive Administrator

    4 weeks ago

    Alpharetta, United States Care Logistics Full time

    Care Logistics, part of the Jackson Healthcare family of companies located in Alpharetta, GA, is seeking an Executive Administrator!Your 3+ years of experience in executive assistance will be used to support the President of Care Logistics and ultimately further Jackson Healthcare’s strategy and mission: to improve the delivery of patient care and the...

  • Executive Coordinator

    1 month ago

    Alpharetta, United States Jackson Healthcare Full time

    POSITION SUMMARY: The Executive Coordinator will provide administrative support to the company Executive Vice President and assist in project coordination oversight of company-wide projects including cross-functional project implementations and strategic process improvement initiatives. This position is an office-based role and will work closely with the...

  • Executive Coordinator

    1 month ago

    Alpharetta, United States Jackson Healthcare Full time

    POSITION SUMMARY: The Executive Coordinator will provide administrative support to the company Executive Vice President and assist in project coordination oversight of company-wide projects including cross-functional project implementations and strategic process improvement initiatives. This position is an office-based role and will work closely with the...

  • Executive Coordinator

    4 weeks ago

    Alpharetta, United States Jackson Healthcare Full time

    POSITION SUMMARY: The Executive Coordinator will provide administrative support to the company Executive Vice President and assist in project coordination oversight of company-wide projects including cross-functional project implementations and strategic process improvement initiatives. This position is an office-based role and will work closely with the...

  • Executive Coordinator

    3 weeks ago

    Alpharetta, United States Jackson Healthcare Full time

    POSITION SUMMARY: The Executive Coordinator will provide administrative support to the company Executive Vice President and assist in project coordination oversight of company-wide projects including cross-functional project implementations and strategic process improvement initiatives. This position is an office-based role and will work closely with the...

  • Executive Coordinator

    3 days ago

    Alpharetta, United States Jackson Healthcare Full time

    OverviewJackson Healthcare, a top 3 national healthcare staffing, search, and technologies firm located in Alpharetta, is seeking an Executive Coordinator to join our growing Continuous Care Company!Apply your background in executive assistance and project coordination towards furthering our strategy and mission: “to improve the delivery of patient care...

  • Executive Coordinator

    5 days ago

    Alpharetta, United States Jackson Healthcare Full time

    OverviewJackson Healthcare, a top 3 national healthcare staffing, search, and technologies firm located in Alpharetta, is seeking an Executive Coordinator to join our growing Continuous Care Company!Apply your background in executive assistance and project coordination towards furthering our strategy and mission: “to improve the delivery of patient care...

  • Executive Administrative Coordinator

    1 week ago

    Alpharetta, Georgia, United States Amano McGann, Inc Full time

    Position OverviewThe successful candidate will report directly to the Regional Operations Manager and will be tasked with a variety of office support functions for multiple team members.Key ResponsibilitiesCommunication: Field telephone inquiries and greet visitors in a professional manner.Administrative Tasks: Engage in word processing, filing, faxing, and...

  • Senior Executive Administrative Coordinator

    2 weeks ago

    Alpharetta, United States Russell Tobin Full time

    Senior Executive Administrative Coordinator - Contract PositionLocation: RemoteCompensation: Competitive hourly rateBenefits: Eligible after a specified periodRussell Tobin is currently seeking a highly skilled and organized Senior Executive Administrative Coordinator to provide essential support to high-level executives within the organization. This role...

  • Senior Administrative Coordinator

    2 weeks ago

    Alpharetta, United States ApTask Full time

    About ApTask: ApTask is a prominent global provider of workforce solutions and talent acquisition services, committed to shaping the future of work. As an African American-owned and Veteran-certified organization, we offer a comprehensive suite of services, including staffing and recruitment solutions, managed services, IT consulting, and project management....

  • Office Administrator

    6 days ago

    Alpharetta, United States ExecuSource Full time

    ExecuSource has partnered with a reputable energy company in the search for a part-time Office Admin at their Alpharetta, GA location. The schedule will be in office, Monday, Tuesday and Thursday 8am-5pm. This candidate must have previous administrative office experience and able to be organized, efficient, and capable of managing multiple tasks in a dynamic...