Office Administrator
3 weeks ago
ExecuSource has partnered with a reputable energy company in the search for a part-time Office Admin at their Alpharetta, GA location. The schedule will be in office, Monday, Tuesday and Thursday 8am-5pm. This candidate must have previous administrative office experience and able to be organized, efficient, and capable of managing multiple tasks in a dynamic environment.
This position will be an ongoing, long term contract.
What you get to do:
Appointment Management:
- Schedule and oversee appointments for executives and team members.
- Coordinate and confirm meeting logistics, ensuring all necessary resources are prepared and available.
Meeting Coordination:
- Organize and facilitate lunch meetings, including catering arrangements.
- Manage and maintain office files, both physical and digital, ensuring they are easily accessible and up-to-date.
- Assist with the preparation of reports, presentations, and other necessary documents.
Vendor Management:
- Set up and approve vendor invoices for office services.
- Order Siemens Energy branded merchandise for office use and ensure timely delivery.
Office Management:
- Ensure the office is well-stocked with necessary supplies and maintain a clean and organized environment.
- Act as the primary liaison with building management for any maintenance or service needs related to the office space.
What you need to succeed:
- Previous experience in an administrative or assistant role is preferred.
- Strong organizational skills with a keen attention to detail.
- Excellent communication and interpersonal skills.
- Ability to multitask and prioritize effectively in a fast-paced environment.
- Proficiency in Microsoft Office suite (Outlook, Excel, Word, PowerPoint, etc.)
- Excellent written and verbal communication skills
- Ability to multi-task, organize, and prioritize work
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