Administrative Support Specialist
1 week ago
Position: Full-Time Administrative Support Specialist & Tribal Court Clerk
Location: Fairbanks, Alaska
Position Summary: Healy Lake Village Council is seeking an Administrative Support Specialist & Tribal Court Clerk to enhance our operations in Fairbanks. This role encompasses a blend of administrative responsibilities and tribal court clerical tasks as required. The Administrative Support Specialist will be essential in fostering a positive, welcoming, and efficient office atmosphere. The Tribal Court Clerk duties will involve assisting with the submission of petitions to the tribal court, organizing and preparing for court sessions, and managing court documentation. This position offers the opportunity to engage with various levels of staff, tribal council members, tribal community members, and clients, as we strive to support our tribal members and the community.
Key Responsibilities:
Administrative Support Specialist:
- Managing clerical functions, including sorting and dispatching mail, printing, scanning, and filing documents.
- Drafting and refining correspondence, reports, memos, flyers, templates, and emails.
- Coordinating meetings, appointments, and travel arrangements.
- Maintaining an inventory of office supplies and procuring new materials as necessary.
- Running errands as required, including assisting tribal members with transportation to appointments.
- Handling phone inquiries, taking messages, and ensuring effective communication.
- Ensuring the smooth operation of the office environment.
- Documenting meeting minutes as required.
Tribal Court Clerk:
- Assisting tribal members in filing petitions with the court.
- Scheduling and preparing for court hearings, collaborating with judges.
- Ensuring the security and proper filing of all court documents.
Qualifications and Skills:
- Ability to manage sensitive and confidential information with discretion.
- Exceptional written and verbal communication skills.
- Strong customer service abilities and professional phone etiquette.
- Meticulous attention to detail, along with prioritization and problem-solving capabilities.
- Organizational skills, with the ability to multitask effectively and meet deadlines.
- Proficiency in utilizing basic office equipment and software applications.
- Willingness to travel occasionally for training, conferences, or continuing education.
- Possession of a valid Driver's License.
- Ability to pass a drug test and background screening.
- High school diploma or GED equivalent.
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