Current jobs related to Senior Administrative Coordinator - San Francisco, California - Visa

  • Senior Administrative Coordinator

    7 days ago

    San Francisco, California, United States BioMADE Full time

    Job SummaryThe Senior Administrative Coordinator will provide high-level support to BioMADE's CEO, COO, and Chief of Staff. This role is responsible for managing the administrative and operational needs of the assigned executives, including calendar management, travel coordination, and confidential document handling.Key ResponsibilitiesManage the calendar...

  • Senior Administrative Coordinator

    2 weeks ago

    San Francisco, California, United States Marriott Full time

    Unlock Your Potential at MarriottAre you ready to take your career to the next level? Marriott Hotels is seeking a highly skilled and motivated Senior Administrative Assistant to join our team.As a key member of our administrative team, you will be responsible for providing exceptional support to our executives and ensuring the smooth operation of our...

  • Senior Legal Administrative Coordinator

    2 weeks ago

    San Francisco, California, United States SourcePro Search, LLC Full time

    We are seeking a highly skilled and experienced Senior Legal Administrative Coordinator to provide administrative support for our top-rated law firm client in their San Francisco office. The ideal candidate will have a minimum of five years' experience as a legal administrative assistant or similar position. The Senior Legal Administrative Coordinator will...

  • Senior Administrative Coordinator

    2 weeks ago

    San Francisco, California, United States WSP Full time

    About the RoleWe are seeking a highly organized and detail-oriented Senior Administrative Coordinator to join our team at WSP. As a key member of our administrative team, you will provide exceptional support to our staff, ensuring the smooth operation of our offices and projects.Key Responsibilities:Provide administrative support to all levels of staff,...

  • Senior Legal Administrative Coordinator

    3 weeks ago

    San Francisco, California, United States SourcePro Search, LLC Full time

    Job Title: Senior Legal Administrative CoordinatorWe are seeking an experienced Senior Legal Administrative Coordinator to provide administrative support to our Managing Partners in our San Francisco office.Key Responsibilities:Coordinate the schedule and calendar for the Managing Partners, ensuring seamless communication and efficient use of time.Organize...

  • Senior Administrative Coordinator

    2 weeks ago

    San Francisco, California, United States Marriott International Inc Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Senior Administrative Assistant to join our team at Marriott International Inc. As a key member of our administrative team, you will provide exceptional support to our management and staff, ensuring seamless day-to-day operations and maintaining the highest level of customer service.Key...

  • Senior Legal Administrative Coordinator

    2 weeks ago

    San Francisco, California, United States SourcePro Search, LLC Full time

    Job SummaryWe are seeking an experienced Legal Executive Administrative Assistant to provide administrative support for our top-rated law firm client in their San Francisco office.Key ResponsibilitiesDirectly support the Managing Partners of the San Francisco Office and manage day-to-day administrative operations and logisticsCoordinate the schedule and...

  • Senior Administrative Coordinator to Partner

    2 weeks ago

    San Francisco, California, United States BURKE+CO. Full time

    ROLE SUMMARY: Burke+Co. is seeking a highly skilled and experienced Senior Administrative Assistant to provide exceptional support to a Partner. This is an exciting opportunity to join a prestigious private investment firm and work alongside a talented administrative team.KEY RESPONSIBILITIES: • Manage complex calendars and scheduling across multiple time...

  • Administrative Coordinator

    2 weeks ago

    San Francisco, California, United States Climate Breakthrough Full time

    About Climate BreakthroughClimate Breakthrough is a global philanthropy dedicated to supporting extraordinary climate leaders in their pursuit of ambitious and transformative climate endeavors. Our mission is to make a significant impact in resolving the climate crisis by freeing leaders to translate their boldest ideas into action.Job SummaryWe are seeking...

  • Senior Administrative Coordinator

    1 week ago

    San Francisco, California, United States Chemistry Full time

    We are seeking a highly organized and proactive Executive Assistant to support our venture capital firm's senior leadership team. Our firm operates with a fast-paced and start-up mentality, making this role essential for driving efficiency and effectiveness in our operations.Key Responsibilities:Scheduling SupportManage complex and dynamic calendars for the...

  • Administrative Coordinator

    2 weeks ago

    San Francisco, California, United States Wyndham Destinations Full time

    Administrative AssistantWe're seeking a highly organized and detail-oriented Administrative Assistant to join our team at Wyndham Destinations. As a key member of our operations team, you will provide administrative support to our leadership team, ensuring seamless day-to-day operations and contributing to the success of our...

  • Administrative Coordinator

    1 week ago

    San Francisco, California, United States University of California Full time

    Job SummaryThe University of California, San Francisco (UCSF) is seeking a highly skilled and detail-oriented Office Manager & Coordinator to join our team. This temporary role is approximately 6 months in duration and will provide administrative support to various units within the Executive Vice Chancellor & Provost (EVCP) Business Services unit.The...

  • Administrative Coordinator

    2 weeks ago

    San Francisco, California, United States Wyndham Destinations Full time

    Job SummaryWe are seeking an experienced Administrative Assistant to join our team at Wyndham Destinations. The successful candidate will provide administrative support to our leadership team, ensuring seamless day-to-day operations and contributing to the success of our business.Key ResponsibilitiesPrepare and coordinate communications, meetings, and...

  • Senior Administrative Coordinator to Co-Founder

    7 days ago

    San Francisco, California, United States BURKE+CO Full time

    Job OverviewBURKE + CO.Our boutique investment firm is seeking a highly motivated and organized Executive Assistant to provide daily administrative support to our Co-Founder. This role will involve managing the Co-Founder's calendar, coordinating travel arrangements, and handling confidential communications.This is an excellent opportunity to work with a...

  • Administrative Coordinator

    4 weeks ago

    San Francisco, California, United States Career Group Full time

    Administrative AssistantOur client, a leading financial advisory firm with a global presence, is seeking a highly skilled and organized Administrative Assistant to join their administrative team. This role will provide an opportunity to work with a dynamic team and contribute to the success of the organization.Key Responsibilities:Manage day-to-day...

  • Administrative Coordinator

    4 weeks ago

    San Francisco, California, United States Career Group Full time

    Job Title: Senior Administrative AssistantJob Summary:We are seeking a highly skilled and experienced Senior Administrative Assistant to join our team in San Francisco. As a key member of our support staff, you will provide exceptional administrative support to our partners and managing directors, ensuring seamless day-to-day operations and contributing to...

  • Senior Administrative Coordinator

    7 days ago

    San Francisco, California, United States Groupe Insearch Full time

    Job SummaryWe are seeking a highly skilled and organized Executive Support Specialist to join our team at Groupe Insearch. The ideal candidate will have 3-7 years of experience in executive administrative support, preferably in the financial services industry.Key ResponsibilitiesManage calendars and prioritize tasks for top-level Partners, Co-Founders, and...

  • Administrative Coordinator

    4 weeks ago

    San Francisco, California, United States Felton Institute Full time

    Job Title: Administrative Manager IFelton Institute is seeking an experienced Administrative Manager I to join our Senior Division team. As a key member of our administrative team, you will provide critical support to our mental health programs in San Francisco.Job Summary:The Administrative Manager I will oversee the administrative functions of two programs...

  • Senior Healthcare Administrator

    7 days ago

    San Francisco, California, United States San Francisco Health Care and Rehab Full time

    Job SummaryWe are seeking a highly skilled and experienced Licensed Nursing Home Administrator to lead our facility in San Francisco.The ideal candidate will have a strong background in healthcare and be able to oversee the daily operations of the facility, ensuring compliance with federal, state, and local regulations.The successful candidate will be...

  • Senior Administrative Assistant

    2 weeks ago

    San Francisco, California, United States Marriott International Inc Full time

    Job SummaryAs a Senior Administrative Assistant at Marriott International Inc, you will play a vital role in ensuring the smooth operation of our administrative functions. Your primary responsibility will be to provide administrative support to our team, ensuring that all tasks are completed efficiently and effectively.Key ResponsibilitiesProvide...

Senior Administrative Coordinator

2 months ago

San Francisco, California, United States Visa Full time

Company Overview

Visa stands at the forefront of the payments and technology sector, facilitating over 259 billion transactions annually across more than 200 countries and territories. Our mission is to seamlessly connect the globe through an innovative, reliable, and secure payments network, empowering individuals, businesses, and economies to prosper. We are committed to uplifting everyone, everywhere by being the most effective way to pay and receive payments.

Join Us

Become part of a purpose-driven industry leader and experience the dynamic culture at Visa.

Position Overview

The Commercial and Movement Strategy (CMS) and Business Operations team is seeking a Senior Administrative Coordinator to provide essential administrative support and project management. CMS is a vibrant team and a pivotal growth area for Visa. We are in search of candidates who consistently demonstrate high achievement, professionalism, reliability, and exceptional organizational abilities.

Key Responsibilities

Administrative Support:

  • Calendar Management: Assist in organizing the team's schedules, including arranging meetings and conference calls while proactively resolving any conflicts.
  • Expense Management: Handle expense reports for the team, manage purchasing cards, and oversee the procurement of supplies and equipment.
  • Meeting Coordination: Manage room bookings, conference call setups, AV requirements, and catering arrangements.
  • Travel Arrangements: Organize and modify travel plans, including flights, accommodations, and transportation, while ensuring all travel details are documented and expense reports are submitted promptly.
  • Liaison: Communicate and collaborate with a diverse range of Visa professionals on behalf of the department, facilitating smooth administrative processes across the team.

Project and Functional Coordination:

  • Project Management: Assist in managing the team's calendar and support project coordination as required.
  • Event Support: Contribute to the planning and execution of team meetings and employee engagement events, ensuring all logistics are in place.
  • Training Program Support: Aid the team in logistics and communication for training programs, documenting participation as necessary.
  • Business Process Support: Assist with functional documentation, risk assessments, and other operational needs.

Work Environment

This is a hybrid role, allowing employees to alternate between remote and office work. Hybrid employees are expected to be in the office 2-3 days a week, based on business requirements.

Qualifications

Basic Qualifications:
* At least 6 months of relevant work experience or a Bachelor's Degree.

Preferred Qualifications:
* 2 or more years of relevant work experience.
* A minimum of a B.A./B.S. degree.
* Advanced proficiency in Microsoft Office Suite (Outlook, Word, PowerPoint, Excel).
* Ability to thrive in a dynamic environment with time-sensitive assignments.
* Strong partnership skills to work effectively with all levels of management.
* Highly organized, detail-oriented, and proactive in problem-solving.
* Exceptional project management skills and strong written and verbal communication abilities.

Additional Information

Work Hours: Varies based on departmental needs.

Travel Requirements: This position may require occasional travel (5-10%).

Mental/Physical Requirements: The role will be performed in an office setting, requiring the ability to sit and stand at a desk, communicate effectively, and operate standard office equipment.

Visa is an equal opportunity employer. Qualified applicants will be considered for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, or protected veteran status.