HR Operations Specialist

1 day ago

Philadelphia, Pennsylvania, United States Thomas Jefferson Univ Full time
Job Summary

As an administrative support to HR Operations, the HR Coordinator provides frontline response to employees and management on Human Resources related issues. The successful candidate will act as an employee champion and HR generalist, supporting and responding to HR-related needs for the HR Business Partners and their designated departments.

The HR Coordinator will triage, as appropriate, HR-related questions to HRBPs or HR Centers of Excellence to support in the delivery of value-added service to management and employees that reflect the business objectives of the organization.

The HR Coordinator will maintain an effective level of HR operations literacy and knowledge of the businesses he/she supports to ensure operational needs are being met.

Essential Functions
  • Adheres to Jefferson Code of Conduct and all policies
  • Demonstrates knowledge and compliance with the Hospital Safety and Infection Control policies as required by OSHA and the Patient Safety Program
  • Acts as coordinator for 3 hospital campuses of approximately 4,000 employees
  • Maintains high level of confidentiality in all areas
  • Acts as the primary contact for the employees and managers accessing the HR Operations Office
  • Handles tier one level inquiries regarding HR policy, benefits, payroll and assesses need for escalation and to which HRBP or HR Service Center or Center of Excellence
  • Supports the delivery of HR processes for the client
  • Accountable for HR service delivery satisfaction to client
  • Acts as the administrative support to Director, HRBPs and Generalist
  • Processes accounts payable and receivable pertaining to HR function
  • Partners with HRBPs, as appropriate, to address escalated tier 2 employee issues/situations
  • Interacts with co-workers, visitors, and other staff consistent with Jefferson's SCOR values
  • Coordinates employee service events and responds to inquiries about service time
  • Manages division unemployment claims in a timely and efficient manner utilizing system resources and knowledge of business model
  • Manages online employee file room and process to include I-9 and license certification as part of new hire orientation
  • Audits and updates PeopleSoft requests
  • Manages employment verification process
  • Assists with special projects such as employee recognition and service events and other programs
Minimum Education and Experience Requirements

Bachelor's Degree Preferred

OR

Minimum of 3 years of relevant professional business experience required. Minimum of 3 years in HR function or related capacity. Desire to have a career in HR or a plus

Competencies (Knowledge, Skills, and Abilities Required)

Service Excellence: We provide an exceptional experience to every customer (patient or colleague) in every encounter.

Behavioral Anchors related to Service Excellence include:

  • Patient/Customer Relations
  • Empathy
  • Adaptability
  • Change Initiative
  • Innovation
  • Collaboration
  • Engages all members of the TJUH community by promoting opportunities to work together.

    Behavioral Anchors related to Collaboration include:

    • Team Communication
    • Understanding Contributions
    • Willingness to Listen
    • Openness
    • Relationship Building
    • Ownership
    • Evaluates the work environment and develops and implements achievable recommendations to improve delivery of services.

      Behavioral Anchors related to Ownership include:

      • Accountability
      • Problem Solving
      • Effective Communication
      • Focus
      • Decisiveness
      • Respect
      • Professionally interacts with others (i.e., staff, patients, visitors) as demonstrated by a consistently open-minded and compassionate approach; understands and appreciates others.

        Behavioral Anchors related to Respect include:

        • Consideration
        • Professionalism
        • Cultural Awareness
        • Inclusiveness
        • Engagement

  • HR Operations Specialist

    1 week ago

    Philadelphia, Pennsylvania, United States Thomas Jefferson Univ Full time

    Job SummaryAs an administrative support to HR Operations, the HR Coordinator provides frontline response to employees and management on Human Resources related issues. The successful candidate will act as an employee champion and HR generalist, supporting and responding to HR-related needs for the HR Business Partners and their designated departments.The HR...

  • Aramark HR Specialist

    1 week ago

    Philadelphia, Pennsylvania, United States Aramark Full time

    About the RoleAramark is seeking a highly motivated and detail-oriented HR Specialist to join our team as part of the A2L Program. As an HR Specialist, you will be responsible for providing support to the LOB HR function, including communication and assistance in the execution of enterprise initiatives.Key ResponsibilitiesPartner with Employee Relations to...

  • HR Business Partner Specialist

    3 weeks ago

    Philadelphia, Pennsylvania, United States Clarivate PLC Full time

    About the RoleClarivate's growing HR Team is seeking an HR Business Partner Specialist to drive business outcomes and workforce effectiveness. As a key member of the HR Business Partner team, you will provide critical operational support to drive business outcomes and workforce effectiveness.Key ResponsibilitiesProvide support and guidance to colleagues and...

  • HR Operations Specialist

    1 month ago

    Philadelphia, Pennsylvania, United States Dietz & Watson Full time

    POSITION SUMMARY: The Human Resources Generalist plays a crucial role in managing HR functions at a professional level, collaborating closely with management across various HR activities including recruitment, onboarding, employee relations, training, record maintenance, performance management, policy enforcement, communication, and compliance with...

  • HR Compliance Specialist

    4 weeks ago

    Philadelphia, Pennsylvania, United States PeopleShare Full time

    PeopleShare is actively seeking qualified candidates for the role of HR Compliance Associate.Position Summary:This role involves close collaboration with the HR Compliance Specialist to deliver guidance, assist employees, and manage projects related to a Child Protective Services Law (CPSL) clearances renewal initiative.Key Details of the HR Compliance...

  • HR Compliance Specialist

    4 weeks ago

    Philadelphia, Pennsylvania, United States PeopleShare Full time

    Company Overview:PeopleShare is a leading staffing agency dedicated to connecting talented individuals with outstanding job opportunities across various sectors.Position Summary:We are seeking an HR Compliance Associate to support our client in the healthcare sector. This role involves working closely with the HR Compliance Specialist to facilitate employee...

  • Payroll Specialist

    2 weeks ago

    Philadelphia, Pennsylvania, United States FosterThomas HR Management and Consulting Full time

    Payroll Specialist Job DescriptionFosterThomas HR Management and Consulting is seeking a skilled Payroll Specialist to join our team. As a key member of our HR department, you will be responsible for the accurate and timely processing of company payrolls.Key Responsibilities:Payroll Processing: Process payroll for salaried exempt, non-exempt, and hourly...

  • Payroll Specialist

    2 weeks ago

    Philadelphia, Pennsylvania, United States FosterThomas HR Management and Consulting Full time

    Payroll Specialist Job DescriptionFosterThomas HR Management and Consulting is seeking a skilled Payroll Specialist to join our team. As a key member of our HR department, you will be responsible for the accurate and timely processing of company payrolls.Key Responsibilities:Payroll Processing: Process payroll for salaried exempt, non-exempt, and hourly...

  • HR Compliance Specialist

    4 weeks ago

    Philadelphia, Pennsylvania, United States PeopleShare Full time

    Company Overview:PeopleShare is a prominent staffing agency providing a range of employment opportunities across various sectors.Position Summary:The HR Compliance Associate plays a vital role in supporting the HR Compliance Specialist by delivering guidance, assisting employees, and managing projects related to the Child Protective Services Law (CPSL)...

  • HR Information Systems Specialist

    1 month ago

    Philadelphia, Pennsylvania, United States Community Behavioral Health. Full time

    Position OverviewThe HR Information Systems (HRIS) Specialist plays a crucial role in overseeing and enhancing the HRIS platforms to guarantee data accuracy, operational efficiency, and insightful reporting. This position requires collaboration with diverse HR departments to maximize system functionality, refine HR workflows, and bolster the overarching HR...

  • HR Operations Coordinator

    4 weeks ago

    Philadelphia, Pennsylvania, United States Rothman Orthopaedic Institute Full time

    Job Details Description Rothman Orthopaedic Institute is seeking to recruit a full-time HR Operations Coordinator . This role will operate in a hybrid capacity, requiring in-office presence for part of the week. Schedule : Monday through Friday, standard business hours. Job Summary: The HR Operations Coordinator plays a crucial role in...

  • HR Operations Leader

    4 weeks ago

    Philadelphia, Pennsylvania, United States Fairmount Behavioral Health System Full time

    About Fairmount Behavioral Health SystemWe are in search of a skilled and knowledgeable Human Resources Manager to enhance our Human Resources Department. This pivotal role involves acting as a liaison for employee advocacy and management. Your key duties will encompass managing the hiring process, recruitment, onboarding, training, compensation, and various...

  • HR Operations Manager

    1 month ago

    Philadelphia, Pennsylvania, United States Fairmount Behavioral Health System Full time

    Welcome to Fairmount Behavioral Health SystemWe are currently in search of a skilled and knowledgeable Human Resources Manager to enhance our Human Resources Department. In this pivotal role, you will be instrumental in advocating for employees and serving as a liaison with management. Your duties will encompass managing the hiring process, recruitment,...

  • HR Operations Associate

    1 month ago

    Philadelphia, Pennsylvania, United States Community Legal Services, Inc. Full time

    Human Resources Coordinator I at Community Legal Services, Inc.Community Legal Services, Inc. is a dedicated non-profit organization committed to delivering free civil legal assistance to individuals in need. We are currently looking for a Human Resources Coordinator I to become an integral part of our vibrant HR department. This position will focus on...

  • HR Specialist

    2 weeks ago

    Philadelphia, Pennsylvania, United States Avantgarde Full time

    Job SummaryWe are seeking an experienced HR Specialist to join our team at AvantGarde, LLC. As an HR Specialist, you will provide expert support to our Labor and Employee Relations (LER) Branch in the HR office of the Naval Surface Warfare Center, Philadelphia Division (NSWCPD).Key ResponsibilitiesExamine and provide support to HRD NSWCPD on human resources...

  • HR Management Systems Specialist

    4 weeks ago

    Philadelphia, Pennsylvania, United States The Midtown Group Full time

    Job OverviewOur esteemed client, The Midtown Group, is seeking a HR Management Systems Specialist to work remotely. This role is pivotal in enhancing the functionality of HRMS for effective workforce management.Position SummaryThe client aims to implement position control to generate precise reports on organizational vacancies and notify Central Finance of...

  • Payroll Specialist

    4 days ago

    Philadelphia, Pennsylvania, United States FosterThomas HR Management and Consulting Full time

    Payroll Specialist Job DescriptionFosterThomas HR Management and Consulting is seeking a skilled Payroll Specialist to join our team. As a Payroll Specialist, you will be responsible for the accurate and timely processing of company payrolls, ensuring compliance with tax laws and regulations.Key Responsibilities:Process payroll for salaried exempt,...

  • HR Specialist

    1 month ago

    Philadelphia, Pennsylvania, United States Dietz & Watson Full time

    POSITION SUMMARY: The Human Resources Generalist at Dietz & Watson plays a pivotal role in managing HR functions at a professional level. This position collaborates closely with management to engage in various HR activities, including talent acquisition, employee relations, training initiatives, record management, performance evaluation, policy enforcement,...

  • HR Specialist

    1 month ago

    Philadelphia, Pennsylvania, United States Volumetric Building Companies Full time

    Company OverviewVolumetric Building Companies (VBC) stands as a pioneering force in the realm of volumetric construction, with its headquarters in Philadelphia, PA, and a presence that spans across the United States and Europe, including the UK, Poland, and Serbia. By leveraging our innovative design and engineering methodologies, coupled with precise...

  • HR Compliance Specialist

    2 weeks ago

    Philadelphia, Pennsylvania, United States PeopleShare Full time

    Job Title: HR Compliance ProcessorPeopleShare is currently hiring for a HR Compliance Processor for our University Services Client in Philadelphia, PA.Job Summary:The HR Compliance Processor supports the compliance program by handling administrative tasks in the Human Resources department. This role includes processing and reviewing background checks,...