Program Coordinator

5 days ago

Boston, Massachusetts, United States Massachusetts Clean Energy Center Full time
Job Description

Job Summary:

The Massachusetts Clean Energy Center (MassCEC) is seeking a highly motivated and organized individual to join our team as a Program Administrator. This role will play a key part in supporting our solar and building decarbonization programming, with a focus on equitable solutions to support environmental justice neighborhoods and other underserved populations.

Key Responsibilities:

  • Program Administration:
    • Review applications for quality and compliance with program requirements;
    • Manage application queues and tracking;
    • Provide timely responses to inquiries from applicants, potential applicants, awardees, and other program stakeholders;
    • Draft programmatic requirements for grantee and consultant contracts;
    • Alert program team to potential problems and work cooperatively with the program team and relevant stakeholders to ensure prompt resolution;
    • Maintain supporting files on specific programs, including tracking files and key business documents, including project and program metrics, and ensure proper processing and archiving;
    • Record and maintain awards and invoices in the award management system, assisting project teams to monitor their contracts and awards, ensure project/contract integrity, and track results;
    • Organize and participate in stakeholder meetings with awardees, potential participants, community members, consultants, installers, and other industry members;
    • Work with the communications team to update program information on the website, send emails about program updates to stakeholders, and engage in awardee storytelling including blogs.
  • Program Development:
    • Support program development process, including conducting research, supporting stakeholder outreach, drafting program requirements;
    • Support Senior Program Manager in program development, including maintaining internal schedules, development steps, and external communications;
    • Proactively review, adjust, and enhance existing program administration workflow and tools in response to program design changes or opportunities for operating efficiency.
  • Team Coordination and Leadership:
    • Delegate tasks to and assist in the supervision of temporary staff and/or interns;
    • Monitor project schedules and run reports to track project status, results, and internal operating efficiency;
    • Perform additional tasks or engage in applicable research as assigned by the Senior Program Manager and senior management team.

Requirements:

  • Bachelor's degree, associate degree, or equivalent work experience or training, preferably in Public Health, Energy or Environmental Science/studies, Environmental/Social-Justice studies, Economics, Urban Planning, Business Administration, Public Administration or related field;
  • This is an entry-level position. Candidates without a bachelor's degree or associate degree should have at least one year of experience in project or program administration, the public sector, the renewable energy industry, grant administration, equity, environmental justice or other relevant sectors;
  • Personal familiarity with Massachusetts environmental justice and/or western Massachusetts communities is a plus;
  • Rigorous attention to detail;
  • Well-developed and proficient organizational skills;
  • Demonstrated ability to manage multiple priorities effectively;
  • Ability to get up-to-speed quickly and work independently;
  • Excellent quantitative, research, and analytical skills;
  • Team-first attitude, capacity to be flexible in a dynamic work environment, and ability to maneuver and negotiate within a diverse setting and bring people together to achieve organizational goals;
  • Demonstrated ability to work with internal and external stakeholders and cultivate appropriate relationships;
  • Working knowledge of basic accounting and payment processing (budgets, invoices, etc.) preferred;
  • Experience using Microsoft Excel, Word and Outlook in a work setting;
  • Familiarity with mapping or data analytics software such as ArcGIS or Tableau encouraged;
  • Experience, demonstrated interest, and/or dedication to Diversity, Equity, Inclusion and justice or environmental justice work, and related principles;
  • Ability to read and absorb complex contracts, polices, rules, etc. and extract the information needed to ensure compliance with each;
  • Preferred but not required: familiarity or fluency in non-English languages commonly spoken in Massachusetts, such as Spanish, Portuguese, Chinese (Mandarin and/or Cantonese), or Haitian Creole.

About the Massachusetts Clean Energy Center:

The Massachusetts Clean Energy Center (MassCEC), as a quasi-public entity, plays a critical role in fostering the success of our state's clean energy sector. MassCEC's mission is to accelerate the clean energy and climate solution innovation that is critical to meeting the Commonwealth's climate goals, advancing Massachusetts' position as an international climate leader while growing the state's clean energy economy.

MassCEC undertakes targeted programmatic initiatives to accelerate cost reductions in clean energy, help consumers diversify their energy choices and address evolving energy needs, leverage public and private funds to drive investment into this rapidly-growing sector, and scale-up renewable energy deployment across the state.

MassCEC is committed to creating a diverse, equitable, and inclusive organization where everyone is welcomed, supported, respected, and valued. We are committed to incorporating principles of diversity, equity, inclusion, and environmental justice in all aspects of our work in order to promote the equitable distribution of the health and economic benefits of clean energy and support a diverse and inclusive clean energy industry.

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