Education Program Coordinator

1 month ago

Boston, Massachusetts, United States Brigham & Women's Hospital(BWH) Full time

GENERAL SUMMARY

The Education Program Coordinator will work in collaboration with program leadership for the Internal Medicine Residency Program, reporting to the Assistant Director of Education Administration and the Director of Education Administration, to administer educational activities for internal medicine trainees, and support the general administrative function of the program. Ensure compliance with all ACGME requirements and adhere to all programmatic regulatory standards. Requires advanced administrative skills and experience in word processing, presentation preparation, a high degree of organization, and the ability to prioritize assignments. Utilizes enormous amount of judgment and discretion in dealing with confidential and sensitive matters and in screening and handling certain routine and administrative functions on behalf of the Medicine Residency Office.

PRINCIPLE DUTIES AND RESPONSIBILITIES:

  1. Rotator Coordination

· Coordinate onboarding of monthly resident rotators from BIDMC

· Serve as primary liaison between resident rotator and the Central Credentialing Office (CCO)

· Assist with verification and documentation of compliance related to HR/Occupational Health requirements

· Maintain accurate schedule of rotators through collaboration with residency scheduling team, Chief Resident liaison and BIDMC counterparts

  1. Bedside Teaching Administration

· Schedule and coordinate, in collaboration with faculty leaders, the monthly Bedside Teaching seminar

· Prepare and submit required documentation to the Continuing Professional Development (CPD) Office

· Prepare communications related to the seminar series for distribution to the department

· Track seminar attendance for Continuing Medical Education (CME) credit

· Prepare materials for yearly audit by the CPD Office

3. Residency Educational Conferences

· Arrange for conference rooms and all audiovisual needs for housestaff educational conferences such as morning report, noon conference, journal club, intern report, and other teaching conferences

· Create and maintain monthly calendar for catering orders for morning report and noon conferences

· Develop and maintain relationships with catering vendors

· Explore new vendors and catering options as needed

· Process catering invoices for payment

· Coordinate and prepare materials, such as PowerPoint slides and handouts, for housestaff conferences

· Confirm and send out reminders to noon conference speakers and morning report discussants

4. Recruitment – Planning, Interview, Selection

· Assist with annual residency recruitment initiatives, including:

o Maintaining ERAS database applications and non-ERAS communication

o Assisting Program Directors with process of screening applicants

o Preparing interview packages and individualized itineraries for applicants

o Communicating with applicants before, during and after interview day to provide information and answer questions

o Providing administrative support for subcommittee and final selection meetings.

  1. Program Support

· Coordinate senior resident departure process, ensuring that graduating residents complete items on departure checklist (dictations, procedure logs, pagers returned or transferred, alumni database contact information)

· Assist with onboarding process of new Chief Medical Residents annually

· Provides support to Chief Medical Residents as deemed appropriate by leadership

· Distribute weekly e-mail reminders to residents for various educational activities

· Assist with preparing materials for Program Directors' biannual advisor meetings with residents

· Provide assistance with calendar management and reimbursement requests for residency-related events, as needed

· Assist with preparations for onboarding new intern class each academic year

· Coordinate various residency-related events and process advanced authorizations related to those activities

· Serves as primary liaison for MRO in regards to resident inpatient workroom needs and supplies

· Provide assistance with proctoring annual In-Training Exam

· Provide general support to the Medicine Residency Office

· Work closely with Education Program Manager, Assistant Director and Director of Education Administration on special projects or other administrative activities as requested for the Departments of Medicine

  • Care Coordinator

    4 hours ago

    Boston, Massachusetts, United States Boston Health Care for the Homeless Program Full time

    Job SummaryThe Boston Health Care for the Homeless Program is seeking a highly skilled Care Coordinator to join our RISE (Reentry Initiatives for Support and Empowerment) program. This program aims to engage homeless, incarcerated individuals in Suffolk County, connect them with external Medication for Opioid Use Disorder (MOUD) partners, and improve...

  • Program Coordinator, Adult Education Initiatives

    5 days ago

    Boston, Massachusetts, United States YMCA of Greater Boston Full time

    Job OverviewBranch: Education and TrainingPosition Title: Program Manager, YMCA International Learning Center (ILC)Position Type: Full-time exempt positionWork Schedule: This role requires onsite presence Monday through Friday mornings, with some in-person afternoon hours and occasional evening virtual commitments.The ILC Program Manager is dedicated to...

  • Special Education Coordinator for Early Childhood Programs

    1 week ago

    Boston, Massachusetts, United States Boston Public Schools Full time

    Coordinator for Early Childhood Special Education and Intervention Boston Public Schools is seeking a dedicated Coordinator for Early Childhood Special Education and Intervention to enhance our community of committed educators and leaders. This position is perfect for professionals eager to impact student success in a setting that fosters innovation and...

  • Program Coordinator

    2 months ago

    Boston, Massachusetts, United States Tufts University Full time

    Overview The Departments of Developmental, Molecular and Chemical Biology and Immunology are Basic Science research departments in the School of Medicine. Members of the departments carry out research on fundamental and medically related problems in different aspects of cell biology and immunology. What You'll Do Provides advanced support and coordination...

  • Program Coordinator

    4 weeks ago

    Boston, Massachusetts, United States Brigham & Women's Hospital(BWH) Full time

    GENERAL SUMMARY/ OVERVIEW STATEMENT: Summarize the nature and level of work performed.Reporting to the Radiology Administrative Director (or designee), Vice Chair of Faculty Affairs, and Vice Chair of Academic Advancement, the Program Coordinator will provide administrative support and assistance to ensure the efficient and effective daily functioning of...

  • Program Operations Coordinator

    5 days ago

    Boston, Massachusetts, United States The Hollister Group Full time

    Position Overview:Our client, a prestigious institution in the field of higher education, is in search of a dedicated and meticulous Program Coordinator. This role is a direct hire opportunity that offers a competitive salary.Compensation: $55-60KThis position requires onsite presence, as it operates in a hybrid work environment.Key Responsibilities:Assist...

  • Program Operations Coordinator

    5 days ago

    Boston, Massachusetts, United States The Hollister Group Full time

    Position Overview:Our client, a prestigious institution in the realm of higher education, is in search of a meticulous and innovative Program Coordinator. This is a direct hire opportunity that offers a competitive salary.Compensation: $55-60KThis role requires the ability to work onsite, as it is a hybrid position.Key Responsibilities:Assist in the...

  • Lab and Simulation Education Coordinator

    1 week ago

    Boston, Massachusetts, United States Emmanuel College Full time

    The Nursing Lab and Simulation Coordinator plays a vital role in facilitating lab and simulation experiences for nursing students. This position is responsible for the design and execution of simulation curricula that align with educational objectives and enhance student learning outcomes. The coordinator oversees the operation of simulations, as well as...

  • Program Operations Coordinator

    5 days ago

    Boston, Massachusetts, United States The Hollister Group Full time

    Position Overview:Our client, a prominent institution in the field of higher education, is in search of a dynamic and meticulous Program Coordinator. This role is a direct hire opportunity. If you possess the necessary qualifications outlined below, we encourage you to submit your resume for further consideration.Compensation: $55-60KApplicants should be...

  • Youth Program Coordinator

    1 week ago

    Boston, Massachusetts, United States Boys & Girls Clubs of Boston Full time

    Position: Youth Program CoordinatorPosition Overview: The Youth Program Coordinator plays a vital role in enhancing the support provided to local community clubs through a dedicated grant initiative. This position encompasses a variety of responsibilities within the clubs, including but not limited to:Facilitating the delivery of engaging programs,...

  • Program Coordinator for Business and IT Initiatives

    1 week ago

    Boston, Massachusetts, United States Commonwealth of Virginia Full time

    Title: Program Coordinator for Business and IT Initiatives Agency: Commonwealth of Virginia Location: Not Specified FLSA: Nonexempt Hiring Range: Competitive Hourly Rate Full Time or Part Time: Part Time Job Description: The Commonwealth of Virginia is committed to fostering educational and workforce development opportunities. This...

  • Program Coordinator

    3 days ago

    Boston, Massachusetts, United States Suffolk University Full time

    Job SummaryThe Program Administrator will provide administrative and technical support to two accredited doctoral programs in Psychology. This role will assist the Department Chairs in Psychology and interface with faculty, students, and other University personnel to provide positive, proactive administrative support.Key ResponsibilitiesAdministrative...

  • HIV Prevention Program Navigator

    3 days ago

    Boston, Massachusetts, United States Boston Health Care for the Homeless Program Full time

    Job DescriptionAbout Us:Boston Health Care for the Homeless Program (BHCHP) has been dedicated to providing equitable and dignified access to high-quality health care for individuals and families experiencing homelessness since 1985. Each year, we serve over 10,000 homeless individuals, ensuring they receive comprehensive health care ranging from preventive...

  • Program Operations Coordinator

    1 week ago

    Boston, Massachusetts, United States District Management Group Full time

    LOCATIONThis position is primarily based in a collaborative office environment, with the option for remote work up to three days a week, depending on operational requirements.ABOUT THE ROLEThe Breakthrough Results Program is designed to assist educational districts in achieving and maintaining enhanced performance levels in their institutions through a...

  • Program Coordinator

    3 days ago

    Boston, Massachusetts, United States Beth Israel Deaconess Medical Center Full time

    Job Summary:We are seeking a highly organized and detail-oriented Program Coordinator to join our team at Beth Israel Deaconess Medical Center. As a key member of our Cardiovascular Institute, you will play a critical role in supporting the administrative operations of our team.Key Responsibilities:Coordinate administrative procedures, including scheduling...

  • Genetics Program Coordinator

    1 week ago

    Boston, Massachusetts, United States Mass General Brigham Full time

    Position Overview: The role of Program Manager is crucial for the effective oversight and execution of projects within the Mass General Brigham's International Center for Genetic Disease. This position provides a unique opportunity to engage in pioneering efforts in the realm of global genomic medicine. Key Responsibilities: Lead the management of various...

  • Mentorship Program Coordinator

    1 week ago

    Boston, Massachusetts, United States Big Brothers Big Sisters of Eastern Massachusetts Full time

    Job OverviewAs a leading mentoring organization, Big Brothers Big Sisters of Eastern Massachusetts (BBBSEM) is dedicated to fostering the healthy growth of children through the establishment of enduring, one-on-one relationships with caring and responsible adults, supported by trained professionals. To advance our mission, we collaborate with educational...

  • Youth Program Coordinator

    5 days ago

    Boston, Massachusetts, United States Boys & Girls Clubs of Boston Full time

    Job Summary:The Boys & Girls Clubs of Boston is seeking a highly motivated and experienced Youth Program Coordinator to develop and implement curriculum that reinforces lessons learned during the school day and expose members to a broad range of interesting, developmentally appropriate areas.Key Responsibilities:Curriculum Development: Design and implement...

  • HIV Prevention Program Navigator

    1 week ago

    Boston, Massachusetts, United States Boston Health Care for the Homeless Program Full time

    Job OverviewAbout Us:Since 1985, the Boston Health Care for the Homeless Program has been dedicated to providing equitable and dignified access to high-quality health care for individuals and families experiencing homelessness in the greater Boston area. Each year, we serve over 10,000 homeless individuals, ensuring they receive comprehensive health care...

  • Clinical Education Administrative Coordinator

    1 week ago

    Boston, Massachusetts, United States InsideHigherEd Full time

    Position Overview: The Clinical Education Administrative Coordinator plays a vital role in supporting the clinical education initiatives at Sargent College of Health and Rehabilitation Sciences. This part-time position is integral to the smooth operation of clinical placements for a diverse student body. About Sargent College: Renowned for its commitment to...